Under the overall supervision of the National Resource Management Officer of IOM Legazpi with the direct supervision of the Sr. Supply Chain Management Assistant, the successful candidate will be accountable and responsible for performing a range of Supply Chain functions for the mission projects in line with IOM policies, rules, and regulations.

Procurement

• Receive, review, and assign Purchase Requisitions from end-users through PR online application
• Receive, review, and assign Purchase Requisitions from end-users through PR online application.
• Coordinate Requests for Quotations, Bids Analysis Summaries; receipt of quotations, bids or proposals, evaluation of bids and proposals and coordinate contracts in full compliance with IOM rules and regulations.
• Assist in preparing procurement plan in coordination with the operations unit.
• Identify service providers, and participate in evaluations regarding vendor’s performance, including the quality of goods and services, price, delivery of equipment.
• Act as a Procurement Purchase Processor in PRISM. Prepare purchase orders and ensure receiving authorization by the relevant approvers and designated signatories.
• Update Vendors Master List and participate in supplier selection and evaluation processes.
• Follow up on purchase order status and keep relevant requesting staff informed of estimated delivery times or any changes that may affect or modify the pre-determined delivery conditions.
• Provide all necessary documentation to vendors regarding VAT and Customs Exemption and follow up. Whenever feasible, help the mission obtain access to duty-free goods/services entitlements.
• Perform a regular market search on goods and service providers for the entire Bicol region programming.
• Assist the supply chain management in line with IOM procedures to ensure timely supply of quality goods and services for IOM’s operations.
• Perform other duties as may be assigned.

Logistics

• Organize daily dispatches and routing of service vehicles including delivery trucks during emergency responses.  Suggest measures to maximize the productivity of the logistics section.
• Coordinate closely with shipping lines, transport providers, and different related-government entities.
•  Follow IOM logistics procedures and processes in the IOM office, logistics section, including filing, and archiving relevant documents.
•  Update fuel expenses and vehicle log sheet and submit to CO (country office) on a monthly basis.
• Assist in reviewing the monthly logistics reports and advise the NRMO (National Resource Management Officer) and the Sr. Supply Chain Management Assistant where there are irregularities or areas of concern that needs follow up.
• Perform other duties as may be assigned.

Warehouse

• Compile accurate and timely overall monthly reports (stock/ inventory report, asset management, and procurement tracking/plan).
• Provide support to the procurement team for the effective management of the warehouse processes and deliveries, according to IOM procedures. Ensure SWRF (stock withdrawal request form), WB (waybill), and GRR (goods receiving report) are fully accomplished for outbound and inbound deliveries.
•  Adhere to safety standards such as proper storage, proper filling of materials and use of safety equipment.
• Conduct regular inventory to verify the accuracy of warehouse stocks.
• Maintain quality control of all goods/items within the warehouse and provide recommendations and necessary feedback on challenges and issues encountered to the Sr. Supply Chain Management Assistant and NRMO (National Resource Management Officer) for necessary actions.
• Compile accurate and timely overall monthly reports including stock/ inventory report and asset management covered in the warehousing.
• Review the monthly warehouse reports and advise the Sr. Supply Chain Management Assistant and the NRMO (National Resource Management Officer) where there are irregularities or areas of concern that need follow ups.
•  Support the over-all proper management and maintenance of the IOM Legazpi warehouse.
• Perform other duties as may be assigned.

Asset Custodian

• Perform and review regular inventory entries of purchased assets and maintain Inventory Database in PRISM.
• Track and maintain accurate records of all IOM Legazpi sub-office assets physically versus PRISM records.
• Ensure assets are properly accounted for and coordinated to CO (country office).
• Initiate assets write-off/disposal which are damaged and cannot be used in accordance with company policies.
•  Follow procedures to safeguard and protect company assets from loss, theft, or damage.
• Conduct regular inventory to ensure the accuracy of asset records.
• Execute daily MIGO (materials good receipt in prism) requirements.
• Perform other duties as may be assigned.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements