These are where countries’ needs are greatest and where the capabilities and position of UNDP within the United Nations development system best equip the organization to work. Learning from the lessons of the last four years, the signature solutions will be adapted to better match countries’ evolving priorities. Collaborating across the strengthened United Nations system and beyond, UNDP will develop integrated approaches that apply combinations of solutions for greater impact. Powerful enablers – strategic innovation, digitalization, and development finance – will further accelerate and scale results.

UNDP is part of the 26 United Nations Agencies, Funds and Programs in Colombia, contributing to the achievement of the United Nations Cooperation Framework for Sustainable Development. The UNDP Country Program Document 2021-2024 seeks to support the efforts of the Colombian government for the transition to peace and the consolidation of its position as a medium-high income country; with three work priorities: 1) Stabilization: “Peace with Legality”; 2) Migration as a development factor; and 3) Technical assistance as an accelerator of the achievement of the catalytic

Within this framework, UNDP Colombia Office covering 28 departments in 319 municipalities, works in alliance with the Government – at the national and local levels – the private sector and social organizations in prioritizing actions that allow transforming living conditions of the most vulnerable populations.

At the programmatic level, the office in Colombia is organized into two Clusters that work in an articulated manner on different development initiatives: The Inclusive Sustainable Growth Cluster groups together the Sustainable Development and Productive Inclusion and Social Protection portfolios and the Cluster of Peace Development and Inclusive Governance that brings together the Inclusive Governance, Peace Development and Recuperation and Crisis Response and Rule of Law Portfolios.

Under the overall guidance of the Resident Representative, the Deputy Resident Representative (DRR) and the direct supervision of the Operations Manager, the Operations Analyst acts as strategic support to the Senior Management on critical operational aspects of Country Office (CO) management and operations. This includes strategic advice on financial and logistical services, as well as common services; oversight of the country office management services portfolio and other management projects supporting the country program.  All these consistent with UNDP rules and regulations.

The Operations Analyst will support the Operations Manager regular roles by ensuring the operations annual workplan and goals are kept on targets, guiding the logistics and common services teams, advising the finance working groups and overseeing the management projects portfolio, alerting on potential deviations and managing risks.

The Operations Analyst will liaise with programme teams as needed to boost the implementation of management projects, including those under management services agreements in response to Government and relevant partners’ requests. Regarding common premises, the Operations Analyst will collaborate with respective UN agencies, fostering partnerships with key focal points and creating opportunities in response to the BOS and other interagency initiatives.

Additionally, the Operations Analyst will act as a facilitator to ensure a coordinated and collaborative effort between Human Resources and the Recruitment Services Center. This includes ensuring that hiring processes align with organizational goals, facilitating communication between the two teams, and promoting best practices to improve hiring efficiency. By encouraging strong collaboration, the Operations Analyst will help create a unified workflow that meets the organization’s needs while effectively addressing recruitment challenges.

For backstopping planned activities, will assume as Operations Manager ai, during the CO OM absences. The Operations Analyst might be delegated manager level 2 accordingly.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

• Advice and guide on the full compliance of operations with UN/UNDP rules, regulations, policies, and Internal Control Framework (ICF).
• Monitor the implement of the corporate operational strategies within the CO plans, informing on the progress towards the establish management targets (BSC); and regularly monitor office performance indicators for achievement of results.
• Collect, review and advice on the mapping of CO business processes, and establishment of internal Standard Operating Procedures (SOPs) for Finance, Human Resources Management, Procurement, ICT, Logistic, Common Services, General Administration and other teams in the Operations Unit.
• Keep records on the risks identified and the respective management plans, including audit treatments and liaison with HQ units as required. Participates in the CO risk management committees providing advice from the operational policies and perspectives.
• Provide sound contributions to UNDP knowledge networks and communities of practice.

2.)    Ensure provision of an effective, risk-informed, and accurate financial advice to the Operations Manager and Finance Teams.

• Facilitate the planning of CO financial resources, tracking and recording of expenditures in compliance with IPSAS, and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations.
• Guide and advice the finance team and finance working groups on key financial indicators integrating operational milestones and program targets, as well as interagency requirements to ensure annual planes are met.
• Act as manager level 2 for management projects, agency and management service agreements in line with the internal control framework.
• Advice and facilitate the cost-recovery strategy for CO services provided to projects, management service agreements and UN Agencies that includes ensuring timely preparation of proforma invoices for UN agencies.

• Ensure CO compliance with corporate rules and regulations related to logistics, administrative and common services, including corporate initiatives such as BOS.
• Develop CO strategies to source, supplier selection and evaluation, quality control, customer relationship management, and supplier performance evaluation system for the contract allocated to the unit, including but not limited to travel and logistic LTA, common premises related contracts, security and others.
• Prepare and present for interagency approval, the common services annual budget and workplan, procurement plan and key performance indicators.
• Guide and advice the procurement processes and logistical services in compliance with procurement principles and guidelines.
• Promote a unified vision, coordination and collaborative efforts between Human Resources and the Recruitment Services Center.
•  Ensure proper management of UNDP assets, facilities and logistical services, and administrative services, including full compliance with IPSAS during purchasing, utilization, and disposal of the CO’s assets.
• Ensure proper planning and tracking of common services budget and of Agencies’ contributions to the common services account.
• Contribute to Operations Management Team (OMT) activities including the area of risk management.

• Contribute to design, formulation, and negotiation of CO management services agreement portfolio, translating UNDP priorities into local interventions, and oversee their implementation.
• Guide and oversee the planning, budgeting, implementation and monitoring of the assigned management services agreements and any other operational projects in support to the country program document, in accordance with UNDP rules and regulations. Ensure digital technology solutions in programme implementation are managed towards scalability and sustainability in line with UNDP’s digital standards.
• Liaise with program, thematic and sector teams to ensure programming principles and results-based management tools are incorporated to the management services agreements portfolio.
• Support trends analysis for future informed and anticipatory decision-making processes. Provide inputs to the annual planning and reporting exercises.
• Follow up on audit recommendations and ensure the implementation of management responses.
• Prepare and aggregate reports on activities, outputs and outcomes, including donor and corporate reports for the assigned portfolio.
• Support to the rollout of new initiatives and agreements including through presentation of the proposals to internal committees; finalize contribution agreements; and determine required revisions.

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies 

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements