This position is open Sudanese Nationals Only.

BACKGROUND

In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation’s response to both complex emergencies and natural disasters. In addition, it aimed at improving the overall effectiveness of the UN’s humanitarian operations in the field.

OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to:

• Alleviate human suffering in disasters and emergencies.
• Advocate for the rights of people in need.
• Promote preparedness and prevention.
• Facilitate sustainable solutions.

KEY DUTIES AND RESPONSABILITIES

Under the direct supervision of the Head of Operations, Admin Finance Officer the incumbent will undertake the below tasks;

Financial Coordination and Budget Monitoring

• Assist the head of Administration and Finance in the coordination of financial activities, assuring the conformity of financial operations, monitoring the budget, and all financial transactions.
• Assist in the coordination of work and cost-planning documents and budget implementation. Monitor budget implementation to make sure spending matches approved plans. Prepare, digitize, and track transfers, and any changes to work plans.
• Assist in the monitoring of the budget, regular expenditure, and reporting on the budget approvals and the delivery situation. Advise Admin/Finance Officer on funds availability according to work plan, budget lines, and special financial authorizations.

Payments and Reporting

• Coordinate the production of financial reports for headquarters if needed.
• Process payments through Umoja and UNDP as per the UN financial rules and regulations. Make necessary follow-up on payments, claim settlements, DSA, and other staff entitlements in line with Financial Authorization from Geneva.
• Follow up with UNDP Sudan or Geneva/New York finance focal points on all finance-related issues.
• Prepare and verify monthly IOVs for the Country office as required by the Geneva Finance Unit. Prepare UNDP-rejected IOVs and communicate the same to Geneva.
• Coordinate cost recovery processing and crediting to UNDP.
• Preparation of monthly salary reconciliation.

Petty Cash and Records Management

• Manage the petty cash custodianship in Port Sudan and oversee petty cash management in the field offices. The incumbent will review supporting documents, records, and receipts, ensuring that replenishments are done in a timely manner. Submit expenditure reports for replenishment.
• Archiving and filing of all finance-related records.
• Maintain a database for all payments to staff and vendors. Additionally, maintain records and ensure correct banking details are reflected in Umoja and UNDP for staff/vendors.

Administrative and Personnel Financial Support

• Draft letters and other correspondence relating to administrative, financial, and personnel activities and prepare related reports as necessary for internal use and for submission to Headquarters.
• Support on issues for internal and external audits.
• Work in line with the delegation of authority and the approved internal control framework. This is in line with Umoja and internal established business processes.
• Provide payment details for salary/other funds transferred to field locations.
• Review danger pay and overtime for all the national staff on a monthly basis.
• Follow up on staff travel entitlements.
• Ensure travel expense reports are timely submitted and cost recovered as appropriate.
• Other finance functions as required by Administration and Finance Officer.

CORE COMPETENCIES

• Professionalism: Knowledge of different aspects of humanitarian response, public information and communication. Ability to address a range of issues in the context of political developments, public attitudes and local conditions. Ability to conceptualize, design and implement major information campaigns. Ability to rapidly analyze and integrate diverse information from varied sources. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Ability to produce a variety of written communications products in a clear, concise style. Ability to deliver oral presentations to various audiences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

QUALIFICATIONS

Education:

• Master’s degree or equivalent in Administration or related fields OR
• Bachelor’s degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the Master’s university degree

Experience, Knowledge, and Skills:

• Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in Finance and administration or related field”
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) is required.
• Experience with a UN organization or an NGO is desirable.
• Knowledge of ERP especially Umoja is considered an advantage.
• Excellent knowledge of UN financial and administrative rules and regulations.

Language Requirements:

• Proficiency in English required.
• Arabic language is desirable.

Applicant information about UNOCHA rosters

UNOCHA reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNOCHA at the same grade level and with similar job description, experience, and educational requirements.

Non-discrimination

UNOCHA has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNOCHA is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin, or other status.

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Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements