UNDP : Project Associate for KTLN (Kerjasama Teknik Luar Negeri), Ministry of State Secretariat – Jakarta
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Location:
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Salary:negotiable / YEAR
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Job type:CONTRACTOR
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Posted:3 weeks ago
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Category:Programme and Project Management
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Deadline:13/12/2024
JOB DESCRIPTION
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.
UNDP Indonesia and the Ministry of Health have been working together in a long-term partnership on health governance that is aimed at narrowing health development gaps and meeting the SDGs commitments. This partnership has been expanded with implementation of activities under the 2020-2025 Health Governance Initiative (HEART) Program that focus on the support to strengthen Indonesia’s health system capacity through policy advocacy, evidence-based generation intervention, technical assistance, and south-south cooperation, adopting information technology advancement with total budget at USD 40 million for better and sustainable health outcomes for all.
To facilitate opportunities for integrated policy and program solutions, the project has been designed so that the outputs are mutually reinforcing, taking advantage of the linkages between project components. The program is articulated around interdependent work streams.
To facilitate opportunities for integrated policy and programme solutions, the project has been designed so that the outputs are mutually reinforcing, harnessing interlinkages across project components. The programme is articulated interdependent work streams:
1. Strengthening an enabling policy and environment, regulatory and institutional environment for access to new health technology,
2. Capacity Development and Innovative Solutions for implementation of national health programmes (Programmatic, grant management, procurement, and logistics management information systems), including the new Biomedical Genome Science Initiative (BGSI),
3. Technical support for and quality assurance for financial management to Principal Recipient AIDS, TB, Malaria funded program by the Global Funds for ATM,
4. Improving distribution of vaccines for routine immunization and COVID-19, facilitation of South-South exchange of knowledge and technology for the development and implementation of SMILE for the distribution of vaccines for routine immunization and for COVID-19,
5. Accelerating digital transformation of the health system,
6. Promoting cost-effective medicines, vaccines, and diagnostics through Health Technology Assessments
7. Promoting application system for medical waste management by developing digital waste management IOT application which able to track capacity of waste management from service to end sites.
To support and ensure a smooth coordination with the Ministry of State Secretariat the UNDP will support a seconded staff to the Bureau of Foreign Technical Cooperation/Biro Kerja Sama Tehnik Luar Negeri (KTLN). The incumbent is expected to assist and speed up the coordination and administration process between UNDP, the Grant Assessment Team, several members of the Project Board, the Steering Committee and other International Loan and Grant coordination activities under KTLN.
Scope of Work
Under supervision of the UNDP National Technical Specialist for Health Governance Initiative (HEART) the Project Associate will be working closely with the KTLN and HEART Project at UNDP. He/She shall be responsible for effective coordination and transparent governance and management arrangements as follows
Duties and Responsibilities
Duties and Responsibilities
1. Support the KTLN to ensure effective coordination and achievement of results focusing on achievement of the following results:
• Provides full range project implementation assistance under direction of KTLN and the supervisor for a large and complex coordination initiatives,
• Coordination of administrative aspects of project documentation for, typically, a large and highly complex component of the project initiatives; monitors status of project proposals and receipt of relevant documentation for review and approval.
• Provide draft analysis and presentation of information/data on specific International Loan and Grant projects/donors and related topics; highlight noteworthy issues/trends for consideration by appropriate parties.
• Provide effective supports in the development and implementation of grant procedures, support the effective monitoring of grant implementation and timely production of draft progress reports in line with the government regulations.
2. Provides administrative support to the related unit in KTLN focusing on achievement of the following results:
• Provision of guidance to development partners/donors and serves as focal point for coordination, monitoring and expedition of grant implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, prepare standard terms of reference against project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to grant implementation.
• Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analyzing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests;
• Provision of secretariat services to Project Board groups as government mechanism in grant implementation, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members/participants; compiles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc.
• Supporting Team Leader Heart cluster in coordination meeting with donors and beneficiaries in Ministry of State Secretariat and has an update knowledge on the various planning instruments such as the annual/multi work plan and internal work plans; provides assistance on drafting report, with accurate data as required
• Supporting on the preparation of Project Document or amendment, formal closures of projects, BAST, transfer of equipment, and clearance.
3. Support the effective reporting on progress of project implementation
• Support the administration process for preparing work plans as well as meetings, audit documents, and the administrative project;
• Prepare any project, minutes of meeting, TOR and agenda, workshop and/or training agreement (for follow-up actions), and share it to the project team (or other parties as required) on a timely manner;
• To provide administrative support for implementation of the KTLN project based on results-oriented progress reports.
4. Support strategic partnerships, and communication
• Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
5. In coordination with KTLN – UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, supports knowledge building and knowledge sharing focusing on achievement of the following results:
• Participation in the trainings for the operations/ projects staff, and contribute to knowledge networks and communities of practice;
• Ensure active participation in learning and knowledge sharing in gender analysis and gender mainstreaming.
6. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:
• Human rights and gender equality is prioritized as an ethical principle within all actions.
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production.
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The direct supervisor of this activities is National Technical Specialist for HEART. She/He will work closely with Director KTLN as host organization to the incumbent. The organigram in Annex shows the position of this function within the office and unit structure.
Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
| Thematic Area | Name | Definition |
| Ethics | UN policy knowledge – ethics | Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity |
| Digital | Data Literacy | Understand the potential as well as the limitations of using data driven innovation. Ability to use a mix of data sources (quantitative, qualitative or real-time techniques) to develop understanding, identify patterns to inform decision making or identify opportunities for further exploration. |
| Audit & Investigation
– audit |
Fraud awareness and investigation techniques | Basic knowledge to understand the foundations of fraud, how to detect red flags and conduct initial fact findings |
| Business Management | Digital Awareness and Literacy | Ability to monitor new and emerging technologies, as well as understand their usage, potential, limitations, impact, and added value. Ability to rapidly and readily adopt and use new technologies in professional activities, and to empower others to
use them as needed. Knowledge of the usage of digital technologies and emerging trends |
| Business Management | Communication | Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. .Ability to manage communications internally and externally, through media, social media and other appropriate channels |
| Business Management | Working with Evidence and Data | Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making |
Required Skills and Experience
| Min. Academic Education | Secondary Education is required.
University degree (Bachelor’s Degree) in Public Health, Business Management, International Relations, or other related majors will be given due consideration, but is not a requirement. |
| Min. years of relevant Work experience |
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| Required skills and competencies |
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| Desired additional skills and competencies |
management unit at the ministry;
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| Required Language(s) (at working level) |
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| Professional Certificates | – |
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements
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