Job Summary: 

To provide a range of specialised support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

Key Duties and Responsibilities:

• Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
• Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimize use of funds.
• Review, compile and analyze data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
• Compile data and provide basic analysis, maintain accurate records and files, and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.
• Maintain communication with a number of individuals regarding project funds management matters and related processes to clarify any discrepancies and optimize use of funds.

• Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered.
• Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Assist in preparing the fund proposals by providing necessary data and inputs related to the project objectives, timelines, and budgetary and pipeline requirements.
• Assist in working on the Cash-Based Transfers payments by coordinating and tracking payments across all related units. This includes ensuring that all payments are accurately documented and processed in a timely manner. And creating a comprehensive tracking system for all payments related to the various pipeline activities.
• Assist in working on the service provision budget by collaborating closely with HQ service provision unit to set up the budget in alignment with the agreements made with donors. This will involve ensuring that the budget accurately reflects the budget in the agreements. and following up on all related payments linked to non-donor grants, to ensure timely and accurate disbursement. Tracking these payments will be critical to maintaining financial integrity and ensuring that all obligations are met in accordance with the agreed-upon terms.
• Assist in reviewing the TOD and TDD for each grant, ensuring that the expenditure aligns accurately with the respective grant proposal. and monitor the spending against each grant and promptly alert the supervisor regarding any grants that may be approaching their expiration date. Timely notifications are crucial to allow for appropriate actions, such as budget adjustments or extensions, ensuring that all funds are utilized effectively and in compliance with donor requirements.

Qualifications, Skills and Experience:

• Has supported the preparation and management of budgets.
• Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
• Has assisted with budget/allotment related issues within the WFP budget system.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS

Education:

Completion of BA degree in Business Administration or in any other related functional area is desirable.

Experience:

Six or more years of progressively responsible work experience in the relative business stream.

Language:

Fluency in both oral and written communication in English and Arabic.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: 72