Senior Operations Assistant

Job Vacancy | Tuesday, December 3, 2024

Join Our Mission to Foster Prosperity in Asia

Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Thailand Resident Mission (TRM) within the Southeast Asia Department. You will be based at our Resident Mission Office in Bangkok.

You will report to the designated international staff (IS) and senior national staff (NS).

Your Role

As a Senior Operations Assistant, you will provide cost-efficient administrative support, specialized clerical tasks, and technical expertise to the Country Operations Head and Senior Finance & Administrative Officer.

You will:

• Ensure the work area’s logistical requirements e.g., building (renovate, maintenance) and office management (space, workstation), procurement, fixed asset inventory, and disposal are met. Make arrangements for necessary renovation and repair of the office furniture and equipment.
• Plan and implement the procurement of office equipment, furniture, supplies, etc. to ensure that equipment and supplies are adequate and following requirement. Maintain liaison with multiple service providers/ vendors to ensure levels of services; search for new service providers/ vendors and evaluate current service providers/ vendors.
• Maintain relevant databases and records for administrative tasks of TRM. Perform a periodic physical inventory of all TRM fixed assets and send a report to CSD.
• Maintain inventory records of fixed assets and ensure that assets are adequate and following requirement. Plan and implement the disposal exercise of surplus, unserviceable, and obsolete assets.
• Organize TRM meetings, press conferences, workshops, seminars, training, and staff recreation both inside and outside TRM, ensuring adequacy and proper arrangement of required logistic facilities. Coordinate with other departments and RETAs to organize the events in TRM and Thailand.
• Coordinate, communicate, and assist ITD for all TRM IT-related matters. Help verify inventory software and hardware. Ensure smooth operation and maintenance of communication facilities
• Perform other responsibilities as may be assigned and reflected in the incumbent’s workplan.

Qualifications

You will need:

• Bachelor’s degree in business administration, general management or related field
• At least 5 years of relevant work experience
• Comprehensive knowledge of procedures of the relevant work area
• Understanding of interactions between different administrative work areas and workflows and their purpose
• Solid numerical ability
• Proficient in computer software in common use; proficiency in the use of computer databases to input and extract information and to create standard and ad hoc reports.
• Knowledge of relevant ADB procedures and guidelines is advantageous
• Ability to provide work-related feedback to junior staff
• Ability to liaise and work with staff within their own work location
• Ability to work with teams as a constructive team member
• Excellent command of written and spoken English.
• Please refer to the link for ADB Competency Framework for Administrative Staff Level 5.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information

ADB will be rolling out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept all changes resulting from the new job grading structure.

This opening is a local staff position. It is open only to nationals and residents of Thailand.

This is a fixed term appointment with option to renew for an initial period of three years following Section 3.1 (b) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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