IOM : Project Administrative Assistant – Maputo
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Location:
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Salary:negotiable / YEAR
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Job type:FULL_TIME
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Posted:1 day ago
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Category:Administration, Programme and Project Management
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Deadline:03/12/2025
JOB DESCRIPTION
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
The International Organization for Migration (IOM), the UN Migration Agency is a dynamic and growing inter-governmental organization, with 174 member states. IOM is committed to the principle that “humane and orderly migration benefits migrants and society”. Established in 1951 and now active in over 590 field locations worldwide, IOM works with partners, government, and civil society to promote international cooperation to address operational challenges of migration and mobility, assist in the search for practical solutions to migration problems, and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. IOM addresses the migratory phenomenon from an integral and holistic perspective, including links to development, to maximize its benefits and minimize its negative effects.
Under the overall supervision of the Head of Peace and Development Coordination Unit (PDCU) in close coordination with Head of Sub Office and Resources Management Unit and the the Programme Manager (Migration, Environment, Cliamte Change and Risk Reduction- MECR) and direct supervision of the MECR Officer; the successful candidate will be responsible and accountable for carrying out the administration & finance activities under the MECR portfolio.
- Support administrative and clerical activities in the field in close collaboration with the MECR officer and Finance and Logistics Office.
- In close coordination with the Finance and Logistics and other relevant colleagues monitor project budget and financial expenditures and all administrative procedures in line with the work-plan, alert the Programme Manager on shortfalls and over-expenditures.
- Process advances and payment requests and initiate corrective action when necessary.
- Process all Purchase Requisition Forms (PRFs), including submission to relevant units for approval, tracking of PRFs, and maintaining the tracking database.
- Liaise with IOM Procurement and Logistics unit for the follow up of the procurement of materials, transportation and the delivery to the field offices in a timely manner.
- Inform the Programme Manager of any deviations from the plan and propose necessary adjustments.
- Record and archive all relevant documents of the MECR programme;
- Coordinate with Human Resources, and Finance Units in the compilation of documentation related to staffing, time sheets, etc.
- Support in general operations troubleshooting and problem solving.
- Perform such other duties as may be assigned.
Education
- Degree in International Relations, Administration or related area from an accredited university with two (2) years relevant work experience; or
- Completed high school diploma with at least four (4) years of relevant working experience preferably within the International Humanitarian Organizations
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Has good knowledge of administration and project implementation and experience in a Humanitarian emergency operation and shelter assessment and materials distribution.
- Has previous experience working in community-based programmes or camp settings.
- Previous working experience in an international organization and familiarity with the IOM/UN common system or similar systems is an advantage.
Skills
- Good communication and teamwork skills.
- Personal Commitment and high level of integrity.
- Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
- Ability to work independently under minimal supervision.
- Ability to handle pressure.
- Excellent communication skills.
- Proficient with Microsoft Office package.
Languages
- Fluency in English & Portuguese is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements
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