Org. Setting and Reporting

This post is located in the Property Management Section (PMS), Supply Chain Management Service, within the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA). The Logistics Officer will be based in Bangui and will report to the Chief, Centralized Warehouse Section.

Responsibilities

Within delegated authority the Logistics Officer will be responsible for the following duties: • Coordinates and provides logistics support to ongoing air, land, sea, or rail operations in the area. • Identifies, mobilizes resources, implements and reports on special logistics operations. • Provides and coordinates logistics support to military, police, security and substantive components of the mission. • Drafts and coordinates logistics plans and other documents supporting the implementation of logistics operations, as directed by Head of Unit or Section Chief. • Drafts and coordinates inputs to logistics reports, presentations, briefing notes, and other information documents required by the management, including inputs required by the UNHQ. • Liaises and coordinates logistics support with other units within the Mission Support Division, such as transportation, communications, movement control and procurement, and outside MSD with security and substantive offices. • Coordinates logistics requirements with other UN and other organizations in the Mission, and Host Government entities, and liaises and coordinates logistics support with UNHQ. • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Supervises day-to-day activities of each commodity managers who are responsible for accounting of inventories of all Technical Sections • Manage and implement Regional Warehouse Strategy of the Section and leads in establishing Regional Warehouses and maintain close coordination with relevant stakeholders as necessary. • Develops, reviews, monitors and assesses Regional Warehouse Operations, and provide appropriate advice to Regional Warehouse Managers. • Coordinate with Plan and Stock Control Unit to address stock requirements of each Regional Warehouses including inventories discrepancy reconciliation. • Performs warehouse transactions in ERP/SAP system related to warehouse operations. • Reviews open Transfer Orders, Transfer Requests etc. and take timely actions as needed • Performs shipment analysis of all outbound deliveries to regions including consumption patterns of materials to implement push and pull strategy to support regional warehouse operations • Performs as OIC Centralized Warehouse Section during absence of the Chief, Centralized Warehouse Section • Ensures that logistics requirements take account of gender-specific needs. • Performs other tasks assigned by the Chief of the Section

Competencies

Professionalism: Knowledge of operation and management of a large warehouse consisting of extensive verities of commodities such as construction material, medicine, motor vehicle spare parts, office equipment and general supplies, information and technology equipment etc. amongst others in active and or post conflict environment. Ability to perform various transactions of warehouse operation in an ERP/SAP system and to provide professional technical advice on a broad range of supply chain management areas. Proven knowledge in data analytics, management and producing different types of reports to facilitate decision making process. Proven experience in managing satellite warehouses/Regional Hubs including integrated logistics management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in logistics, business administration, public administration, engineering, or other relevant field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five (5) years of progressively responsible experience in surface or air transport, logistics operations in military, commercial or international organizations, or related area is required. At least three (3) years of proven experience of managing a centralized warehouse of an International Organization in a post/active conflict environment with high annual turnover is required. At least five (5) years of proven experience in processing various transactions in ERP/UMOJA system is required including data analysis in Power BI, Advance Excel etc. Experience in drafting reports, policies, and Standard Operating Procedure (SOP) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of the French is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.