Hardship Level (not applicable for home-based)

E (most hardship)

Non Family with Residential Location

UNOPS LICA5

2025-01-01

December 15, 2024

The Senior Data Management Assistant will function under the direct supervision of the Assistant Registration and Identity Management Officer. S/He is responsible for the management of operational personal data of Refugees and Asylum Seekers, and core PRIMES applications within the operation. S/He monitors data-related activities conducted in the core PRIMES applications, whether conducted by UNHCR, partners or the Government of Kenya. S/He will provide support services to UNHCR field operations and partners, in line with agreed UNHCR standards and objectives. S/He is responsible for ensuring that PRIMES applications are implemented in accordance with guidance and standard operating procedure. S/he also supports and implements provision of user access to PRIMES applications in accordance with data protection protocols. In addition, S/He also regularly monitors the quality of data collection and ensures that data inconsistencies are identified and resolved by the relevant Units or partner. S/He will also build reports, templates and forms for the operation, and will generate reports from the PRIMES Data Port as required for population data statistical reporting. S/He will also ensure that operational user feedback is recorded and analyzed to ensure the applications remain fit-for-purpose.

The Senior Data Management Assistant coordinates closely with registration and other protection functions in the field, the Bureau and Headquarters to promote regional and global consistency in registration and personal data. The incumbent also works closely with partners, including Government users of PRIMES.

PRIMES core applications include proGres v4 (and all associated modules), Rapid Application (RApp), Biometric Identity Management System (BIMS) and the Data Port among others.

Standard Job Description

Senior Data Management Assistant

Organizational Setting and Work Relationships
The position is normally supervised by a more senior staff member who provides the Senior Data Management Assistant with regular guidance and support. Subject to the nature of the task/assignment, s/he will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The position has no supervisory role.
Contacts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are not frequent. In the Field locations, under supervision of the manager, the incumbent may play a liaison role with the national and local authorities for gathering and exchange of data.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Enter data mainly related to asylum seekers, refugees and other persons of concern to UNHCR into the computer database.
– Prepare reports and project documents by providing information, preparing tables and drafting routine correspondence and reports.
– Assist in compilation of data and interpreting the statistics for various reports.
– Assist in the development of forms for data collection and analysis, if requested.
– Act as interpreter in the exchange of routine information and translate routine documents and correspondence as and when required.
– May be required to collect GIS data, update maps and undertake field trips to project sites.
– Decide on the data recorded in database.
– Decide on appropriate resolution to incidents and escalate issues to the supervisor if incident cannot be resolved within the scope of responsibility.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Electronic Data Processing Information Technology
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified

Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Functional Skills
IT-Computer Literacy
DM-Data Management
DM-Data collection methodologies
DM-Database Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

,

,

Desired Languages

,

,

Additional Qualifications

Skills

DM-Database Management, DM-Data collection methodologies, DM-Data Management, IT-Computer Literacy

Education

Certifications

Electronic Data Processing – Other, Information Technology – Other

Other information

The testing of shortlisted candidates is optional.This position doesn’t require a functional clearance

Home-Based

No

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements