Operations Assistant

Job Vacancy | Monday, December 9, 2024

Join Our Mission to Foster Prosperity in Asia

Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Assistant is assigned to the Portfolio Management Division (PSPM) within the Private Sector Operations Department (PSOD). You will be based at our Headquarters in Manila, Philippines.

You will report to the designated International Staff and senior National Staff.

Your Role

As an Operations Assistant, you will provide operational support in activities relating to project administration. You will also support a portfolio team comprising of Deal officers and Analysts.

You will:

• Support and coordinate inputs from the team members for trackers maintained by PSPM.
• Help prepare evaluation reports by ensuring compliance with ADB standards, coordinating interdepartmental comments, editing, approvals and reporting suspension post evaluation report submission.
• Support project administration by ensuring adherence to existing procedures and guidelines, coordinating the review of documents with relevant teams , and monitoring deadlines and report disclosures.
• Help initiate and update workflows in internal credit systems, Management Approval System, Customer Relationship Management and Portfolio database.
• Assist in handover processes by ensuring correct tagging of deal teams in IT systems and portfolio supervision costs are noted in internal tracker.
• Assist with consultant selections and contract variations in Consultant Management System.
• Help plan project-related missions including preparations of meeting agenda and coordination with clients, post-business travel requirements such as preparation of briefing notes, back-to-office reports, and monitoring expenses and accounts receivables.
• Contribute to the implementation of record/file system of projects for easy retrieval of files.
• Support data analysis and production of presentation decks for knowledge sharing events
• Support management team in organizing PSPM-wide activities.
• Provide support in coordinating meetings with internal and external clients.
• Provide back-up support to other assistants, as necessary.

Qualifications

You will need:

• Bachelor’s degree in business administration or a relevant discipline.
• At least 5 years of relevant professional experience.
• Ability to interact in a professional manner with ADB team members.
• Strong interpersonal skills; ability to develop relationship internally and externally in a multilateral environment.
• Ability to collaborate with teams as a constructive team member.
• Strong oral and written communication skills in English
• Planning, coordination and time management skills
• Proficient in Outlook, Word, Excel, and PowerPoint, SharePoint
• Familiarity in videoconferencing tools (MS Teams, Zoom, Webex)

Please refer to the link for ADB Competency Framework for Administrative Staff Level 4.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan

Additional Information

ADB will be rolling out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept all changes resulting from the new job grading structure.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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