UNDP Indonesia has a complex and challenging Country Programme covering a wide range of environment related issues, including climate change mitigation and adaptation, environmental governance and natural resource management, pollution, protecting biodiversity, renewable energies and waste management. The Programme also pursues linkages with other projects and programmes addressing issues such as disaster risk reduction, poverty eradication and inequalities under the framework of Sustainable Development Goals.

The United Nations Sustainable Development Cooperation Framework (UNSDCF) and UNDP Country Programme Document (CPD) are designed in full alignment with the 2030 agenda, The strategic priorities of UNDP Indonesia for the next five-years are encapsulated under four outcome areas: 1) Inclusive Human Development; 2) Economic Transformation, 3) Resilience to Climate Change and Disasters, and 4) Innovations for accelerating the achievement of the SDGs.

Within the Indonesia Country Office (CO), the Operations Team provides programme with backbone support and services related to finance, procurement, human resources, digital services, travel, and logistics, as well as common services and CO transactions support.  The team further provides demand-driven Common services to the UN agencies (per agreed procedures). In addition, the team will provide administrative support to UNDP Staff including project personnel on areas such as protocol, visa facilitation, travel, and others.

Within the Country Office (CO), the Programme team has a responsibility of developing, providing oversight, and ensuring adherence to the quality standards of UNDP’s projects and programmes in full alignment with the priorities set out in the CPD and UNSDCF.  Programme staff provide high level advice on programming, technical issues covered under the CPD, advocate for UNDP Corporate messages and engage partners including governments, private sector, development partners, civil society organizations, UNDP corporate bodies including regional and Headquarters to coordinate and catalyze knowledge, lessons learning and partnerships to design effective and innovative programmes. Programme team further oversees effective implementation of the country programme and its outcomes and strategic direction of UNDP, contribution to UN cooperation framework. The team further ensures that quality principles as per the UNDP policies and guidelines are adhered to during the entire cycle of programming and across management of portfolios. Strategic partnerships support resource mobilization and identify strategic programme areas of cooperation for new initiatives, including joint programming opportunities. Programme team is responsible to maintain effective partnerships with relevant development partners and government, UN Agencies, IFIs, government institutions, bilateral and multilateral donors, private sector, and civil society in the designated support areas.

The CO also comprises of the Management Performance and Oversight team that provides strategic guidance entrusted with the corporate alignment, programme finance management, and quality assurance. It works closely with programme teams in target-setting, and results monitoring/reporting.

The strategic communications team provides knowledge management and communication support to all programme interventions.

Position Purpose

Under the overall guidance and direct supervision of the Programme Specialist, Risk, Resilience, and Governance, the Programme Analyst acts as advisor to Senior Management on all aspects of programme in the area of Risk, Resilience, and Governance. S/he works in close collaboration with other policy and programme portfolios and the Operations Team to ensure a collaborative and harmonized joint UNDP programme. Cross-cutting coordination with CO Communications, Gender and other relevant experts will be required to increase the impact of the development interventions. The Programme Analyst coordinates policy development, capacity building and strategic planning for new programme areas while ensuring consistency of CPD priorities together with the advancement of strategic partnerships and resource mobilization and expansion of the country portfolio. The Programme Analyst develops innovative solutions while ensuring oversight and compliance of the vertical funds’ management for partnership building and resource mobilization.

The Programme Analyst ensures effective oversight of programme/ portfolio management, accountability, and achievement of the CPD results within the assigned outcome, and supervises staff assigned within the unit. The incumbent works in close collaboration with Bangkok Regional Hub, UNDP HQ, staff from other UN Agencies and national partners from the Government, civil society, and donors through multilateral and/or bilateral arrangements.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Ensures implementation of programme strategies and effective management of the CO programme, focusing on the area of Risk, Resilience, and Governance:

• Coordinates programme/ project design with development partners, UN Agencies and implementing partners for the portfolio, in line with Theory of Change and results from framework linking inputs and activities to programme and project outputs and outcomes, supported with evidence to report on the Strategic Plan and CPD indicators.
• Supports the analysis of the political, social, and economic situation in the country and ensures collaborative and coordinated preparation/revision of CCA, UNSCDF, CPD, annual business planning, Integrated Work Plan and results reporting, project documents, policy briefs, briefing notes and other programmatic documents.
• Identifies and analyzes strategic programmatic areas of cooperation based on strategic goals of UNDP, country needs and donors’ priorities and operationalization of CPD with the Government and other partners of UNDP.
• Promotes and facilitates innovation as well as identification of innovative development solutions to the delivery of results.
• Supports the design of the development finance strategy, as well as a comprehensive landscape and key stakeholder analysis to determine implementation activities existing in development financing, and the key stakeholders involved.
• Contributes to sector mapping to inform financing priorities and strategies for Risk, Resilience, and Governance programming. Participates in the development of green project pipeline generation for development financing.
• Monitors and analyzes programme results, timely adjustment of projects activties, measuring of the impact of the projects, and that results, and lessons learned to inform analysis, policy and programme, and project work.
• Ensures that women empowerment and gender mainstreaming aspects are integrated and applied in all programmes/projects from the design to implementation, including planning and budgeting, implementation, monitoring and evaluation, as well as reporting in line with and using the corporate gender equality commitments, tools and strategies.
• Ensures effective application of results-based management tools and high-quality reporting of results for internal and external audiences.
• Ensure results of projects is appropriately entered into corporate systems including in Quantum and PIMs+
• Participates and contributes to the CO and Inter-Agency (if applicable) thematic focal teams actively making sure that the responsible activities under the respective plans are delivered successfully.
• Monitors key performance indicators and risks of the portfolio and proposes and implements corrective strategies and management measures based on risk-informed analysis and trends.
• Ensures effective monitoring of pipeline management system, programme delivery and applies appropriate actions for delivery acceleration measures.
• Applies UNDP’s Enterprise Risk Management (ERM) framework in the assigned portfolio, including the application of the Social and Environmental Standards in each project and ensures adequate safeguards measures.
• Coordinates the implementation of Projects to meet the set targets contributing to the CO’s performance in corporate and regional KPIs.
• Ensures UNDP’s support to development institutions working towards addressing national development priorities in collaboration with the Government and other strategic partners.
• Contributes to pipeline and portfolio development and ensures cross-cutting collaboration between projects under the entrusted portfolio, stimulates synergies and aggregates data for portfolio reporting

Ensures accountability, quality control and effective oversight of the projects:

• Supports planning and monitoring of the assigned portfolio of programmes/projects and their compliance with programme and operations policies and procedures (POPP) and quality assurance standards.
• Contributes to annual work planning, monitoring, evaluation and reporting of assigned portfolio in line with requirements (e.g., budget revisions, approval of CDRs, etc.).
• Provides quality assurance of the entire cycle of programming and management of portfolios.
• Provides quality assurance of the documentation required for requests for project extension, project revisions.
• Quality assures the project documentation prior to final approval by the Senior Management and ensures proper document management and update in the corporate systems and regional platforms (CPS, Quantum, etc.)
• Exercises transaction approval for development projects as delegated in line with the established internal control framework and ensures appropriate separation of duties is in place and maintained throughout the project cycle as backstop for the Programme Specialist.
• Coordinates Harmonized Approach to Cash Transfer (HACT) framework covering micro assessments, assurance plans and assurance activities, carries out programme/monitoring visits, ensuring appropriate remedial actions are implemented; and ensures the establishment of the tracking mechanism for cash transfers to Implementing Partners/Responsible Parties in accordance with UNDP Financial Rules and Regulations and HACT policies. Collaborates with the Management and Performance Oversight team on finalization of HACT activities.
• Performs clearance measures (incl. tracking of NIM advances/reimbursements, liquidation of NIM advances, clearance of FACE forms, escalating and advising the CO Management on timely remedial actions required).
• Supports assessment of barriers and opportunities to enable private sector engagement and participation and quality assures all required capacity and risk assessments, including private sector due diligence.
• Supports the oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations.
• Ensures compliance with a cost-recovery system for the services provided in close collaboration with the operations colleagues.
• Ensures adherence to the UNDP Programme and Operations Policies and Procedures (POPP) as well as established CO business processes and internal controls, contributes to design of the Standard Operating Procedures on programme and project management.

Ensures establishment and maintenance of strategic partnerships and implements resources mobilization efforts in the area of Risk, Resilience, and Governance:

• Identifies and supports opportunities and engagement on potential joint programming with other UN Agencies and entities.
• Contributes development and implementation of CO partnerships and resource mobilization strategies to achieve country programme outcomes related to Risk, Resilience, and Governance. Contributes to effective pipeline development in the Office. Ensures effective and timely pipeline management through timely and accurate update of the pipeline management module in UNITY (corporate ERP system).
• Supports deployment of partnership strategies and related actions with a focus on programme portfolio development and the identification of sustainable and predictable funding mechanisms for the implementation of the country programme.
• Develops and contributes to strong partnerships with relevant development partners and government, UN Agencies, IFIs, government institutions, bilateral and multilateral donors, private sector, and civil society in the designated support areas.
• As part of the overall CO partnerships and communications strategy and action plans, proposes new project concepts to ensure project documents and financing agreements are developed with high quality and in line with UNDP corporate rules and procedures.
• Prepares analyses and research of information on partners, donor profiles, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing and initiation of new projects, active contribution to the overall CO efforts in resource mobilization.
• Contributes to engagement, networking and mobilization of experts of the international development community, government partners, UN Agencies, and prominent think tanks.
• Implements strategies for government co-financing in the Risk, Resilience, and Governance area.
• Ensures quality and timely donor reporting and adherence to the conditions and requirements of partnership agreements by programme teams and projects.

Coordinates provision of top-quality advisory services and facilitates knowledge building and management:

• Keep informed with latest development and evolutions in areas related to Risk, Resilience, and Governance, and adapt programmes, resource mobilization strategies, and advise Team Leader accordingly.
• Ensure that UNDP remains as a though-leader in the area of Risk, Resilience, and Governance
• Integrates evaluation findings, real-time monitoring data, and applied learning to adaptive programme and project management and policy advisory work.
• Ensures capacity building of national counterparts for effective management and compliance with funding partner’s requirements within UNDP projects.
• Maintains effective network with development partners and Government at the national level and sub-national level and where necessary links up with the corporate Global Policy Network of UNDP and other international development actors.
• Supports the development and implements awareness building and advocacy around UN/UNDP events and supports strategic communications work and knowledge management initiatives.
• Contributes to corporate, regional and CO events, knowledge networks and communities of practice.
• Drafts and promotes best practices and lessons learned linked to programme and policy goals.
• Facilitates knowledge building and management especially between the programme and projects and facilitates trainings for the UNDP staff and personnel and national counterparts on relevant programme issues.
• Contributes to development of training materials and organizes workshops, as required by the supervisor.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements