UNDP: Finance Data Assistant-Bishkek
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Location:
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Salary:$12,587 - $15,611 / YEAR
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Job type:FULL_TIME
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Posted:1 week ago
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Category:Budget and Accounting, Finance, Research and Data
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Deadline:24/12/2024
JOB DESCRIPTION
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Background and Organizational Context
As the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals. Our work is concentrated in three focus areas; sustainable development, democratic governance and peace building, and climate and disaster resilience. UNDP advocates for change, and connects countries to global knowledge, experience and resources to help people build a better life.
UNDP has supported Kyrgyzstan’s development progress since 1992 and supports the country in charting future pathways towards greater prosperity, resilience, and social cohesion. As an impartial policy advisor and integrator, UNDP works within the UN system and with all stakeholders in government, civil society, and private sector to advance inclusive, fundamentally sound development solutions and reforms in complex settings. Our United Nations identity ensures neutrality and respect for people’s choices. Transparency and accountability in operations makes us a trusted partner for national and international development stakeholders.
UNDP encourages and enables collective intelligence, collaboration, integration, critical thinking, and thought leadership. We mainstream innovation, digitalization opportunities, gender equity and diversity/inclusion principles in all aspects of our work. Our staff consistently strive for excellence, effectiveness, efficiency and inclusion across all areas of work.
In close cooperation with the UNDP Programme teams and other Country Office units, the Operations team supports the UNDP Country Office and programme implementation through the provision of relevant and timely procurement, finance, ICT and digital services, General Admin Services, Common Services, and Human Resources support. This includes a focus on collaboration, innovation, speed and administrative efficiency as well as advisory services for enhanced planning.
The unit contributes to a collective engagement with other teams, partners, and clients to offer timely, well-planned, and efficient services that meet the standard and requirements of UNDP policies and procedures. Through cross-unit collaboration, the teams harness innovation and digital solutions, while fostering an environment of continuous learning.
The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.
Position Purpose
Under the guidance and supervision of the Finance Analyst, the Finance Data Assistant supports the provision of financial services ensuring high quality, accuracy, and consistency of work. The Finance Data Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Data Assistant works in close collaboration with the Operations and Programme staff in the country office and with UNDP HQ and GSSC staff to exchange information and ensure consistent service delivery.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
Provide accounting and administrative support.
- Assist in ensuring proper control of the supporting documents for payment invoices and proper document management including systematic archiving.
- Assist in preparing financial reports for projects.
- Process payments and financial documentation (invoices, supporting documents, telephone invoices, etc.)
- Maintain proper filing system for financial records and documents.
- Maintain internal expenditures control system, which ensures invoices processed are matched and completed, transactions are correctly recorded and posted in ERP, and travel claims and other entitlements are duly processed.
- Proper receipt of goods and services and establishment of accruals if delegated to the S/M
- Provide information for reports on financial status, procedures, exchange rates, costs, and expenditures (including MIP) and potential funding problems.
- Extract, input, copy and file data from various sources.
- Follow-up with UN agencies for information, supporting documents relating to disbursement payments.
- Prepare routine correspondence, faxes, memoranda, and reports in accordance with the Country Office (CO) standard operating procedures.
- Timely cost recovery for provided services.
Support knowledge building and knowledge sharing in the CO.
- Participate in the training for the operations/ projects staff on finance.
- Provide contributions to knowledge networks and communities of practice.
Support the implementation of operational strategies and procedures, focusing on achievement of the following results:
- Full compliance of operational activities with UN/UNDP rules, regulations, policies and strategies.
- Support for and inputs to the CO business processes mapping and implementation of the internal standard operating procedures (SOPs).
- Support timely case submission to GSSC as needed, and proactively follow-up for timely case completion.
- Provision of inputs to preparation of operational team results-oriented workplans.
- Contribute to UNDP being a partner of choice for operational backbone services in the UN system, and to the development of strong client relationships with UN agencies to which we provide Agency services.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: None
Competencies
Core
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Development
- Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Management
- Customer Satisfaction/Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
- Provide inputs to the development of customer service strategy.
- Look for ways to add value beyond clients’ immediate requests.
- Ability to anticipate client’s upcoming needs and concerns.
- Working with Evidence and Data
- Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Administration & Operations
- Documents and Records Management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Finance
- Accounting (General): Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.
- Financial Reporting and Analysis: Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.
- Audit: Ability to examine and verify accounts and records
Required Skills and Experience
Education:
- Secondary education with specialized certification in Accounting and/or Finance. A university degree in Finance or Accounting, Business Administration, Management or other relevant field is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
Experience:
- Minimum 4 years (with high school diploma) or 1 year (with bachelor’s degree) of relevant finance and accounting experience at the national level is required.
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
- Knowledge of IPSAS and/or IFRS is desired.
- Familiarity with financial management in the UN system or UNDP is an advantage.
- Experience in an international organization or within the United Nations system is desirable.
- Experience in working with an ERP system is desirable.
Language Requirements
- Fluency in English and Russian required.
- Kyrgyz language is a strong advantage. Fluency in other UN languages is also beneficial.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements
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