Objectives: General Support of Financial Administration of Donor funded Projects (maternity cover)

Tasks

• Ensure the cash management by being responsible for the cashboxes: guarantee that the money is disbursed and/or the Advances are given according to the rules and from the right cashbox and allocated to the relevant project(s).
• Carry out regular cash reconciliation (ensuring that physical cash balances are matching cashbook records).
• Do the follow-up of the Advances given.
• Inform on a regular basis if there are enough funds in the cashboxes for all projects.
• Guarantee that the exchange of currency is done properly and from a reliable change office.
• Check the vouchers and the relevant supportive documents (quality, authenticity, reliability, accuracy, and fairness).
• Participate, if needed, in the major payments which must be done in the field.
• Collect the relevant supportive documents for expenses/ purchases/ payments done in the field.
• Prepare the necessary documentation for banking transactions (deposit cash or cheque, cash cheques, transfer letters, collecting monthly bank statement, etc.).
• Prepare vouchers for booking and maintain daily register of cash and bank vouchers in the accounting software.
• Ensure due payments for all items and services (after approval) as well as Advances.
• Conduct monthly closure of accounts in accounting software.
• Guarantee the respect of WHH financial guidelines and procedures.
• Ensure the correct filing of all the financial and administrative documents.
• Translate, if necessary, administrative and financial documents (invoices, cost estimations, official statements, bank statements, law texts, labor contract, internal procedures, internal key documents, etc.).
• Scan and copy the key financial and administrative documents.
• Fulfill any other tasks which are assigned by the management and correspond in general to the character of this position.
• Promote safety awareness and environmental consciousness and comply with all applicable safety and environmental procedures and regulations.
• Promote and take an active part in quality improvement processes.
• Comply with labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules, Safety, and Environmental regulations and guidelines.

  Specific Qualification

• Qualification:
• Formal education.
• Not less than 2 years’ experience in finance.
• Specific Knowledge
• Intermediate to fluent level of verbal and written English
• Accounting; bank payments
• Knowledge of labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules.