OVERVIEW OF THE FUNCTIONS OF THE POST

The SC holder carries out the following administrative tasks with care, diligence and compliance with the instructions received from the supervisor:

Main duties and responsibilities:

Financial and budget related tasks:

• Monitor commitments and expenditures; generate budget and expenditure reports from IT systems, review overall accuracy and consistency of draft reports.

• Prepare cost estimates, verify payments process and reconcile accounting transactions.

• Provide basic guidance and interpretation on non-complex finance and budget rules, regulations and procedures.

• Act as certifying officer up to the authorized level delegated by the CFO.

• Verify and process payments.

HR related tasks:

• Draft HR related correspondence and other documents for personnel actions, provide assistance to the recruitment process and onboarding of new colleagues.

• Assist in the creation of non-staff contracts in the UNESCO’s corporate systems.

Procurement/Logistics:

• Cooperate with other colleagues in initiating procurement actions and contract management.

Travel:

• Assisting colleagues in preparing travel plans, request and claims.

• Monitor travel suspense accounts and follow up with traveler’s on outstanding trips.

COMPETENCIES (Core / Managerial)

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REQUIRED QUALIFICATIONS

Education:

• High school diploma or equivalent is required. Additional studies in the areas of Finance and Business Administration is required.

Work Experience:

• A minimum of five years’ experience in finance, budget, accounting, administration or related field is required.

• Experience using Microsoft Excel and Excel related formulas is required Experience using an ERP Financial Accounting Module is required.

• Experience posting General Ledger adjustments, payments, and vouchers is desirable.

Skills:

• Excellent interpersonal and communication skills; strong service orientation and ability to deal efficiently with partners at different levels.

• Ability to prepare reports and analyze, interpret financial data, and monitor budgets.

• Excellent organization and coordination skills; ability to take initiatives, establish priorities and monitor own work plans.

• Good knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages.

• Ability to work as part of a team and under tight deadlines, to deal with complex and sensitive situations and flexibility to adjust work schedules.

• Strong sense of accountability and teamwork.

Languages:

Good knowledge (spoken and written) of English language.

DESIRABLE QUALIFICATIONS

Education:

Bachelor’s degree in the field of Finance, Accounting or Business Administration degree.

Specialized training or courses in one or more of the following disciplines: Administration, Finance, Accounting and/or Human Resources or related fields.

Work Experience:

• Relevant experience in similar functions within the UN system or any international organization/institution.

• Proficiency in word processing, financial spreadsheet applications and ERP systems.

Skills and competencies:

Knowledge of internal control systems and principles would be an asset.