The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

ROLE PURPOSE

The Project Officer (PO) will assume a multifaceted role that encompasses project implementation and operational support, playing a crucial part in the successful execution of the Wezesha Binti project. This position will involve a dedicated commitment to enhancing the project’s objectives by supporting comprehensive operational planning, logistical and administrative assistance throughout all stages of the project lifecycle. The PO will be supporting in the development of detailed project plans, monitoring progress, and ensuring that all project milestones are met on time and within budget. Additionally, the role will involve facilitating communication among project stakeholders, organizing workshops and meetings, and maintaining accurate records of project activities and outcomes. The Project Officer will also manage logistical arrangements, including transportation and procurement of materials, to ensure that project activities run smoothly. Furthermore, the PO will assist in preparing reports and documentation, which are essential for tracking the project’s performance and provide support to the implementing partners’ team in the districts. The Project Officer is expected to contribute significantly to the overall success and impact of the Wezesha Binti initiative.

DIMENSION OF THE ROLE

• Project Planning: Maintain a detailed overview of all planned and live project work, timelines and milestones. Coordinate plans across the implementing partners.
• Risk Management: Actively support risk management, including identification and logging of risks according to company standard operating procedures. Maintain a relevant contextual understanding of projects.
• Financial Management: Support the financial administration of projects, including managing invoicing processes, expenses reconciliation and budget management and reporting.
• Procurement Planning: Oversee project-level procurement planning, maintaining visibility of ongoing and upcoming procurements and updating procurement plan as needed.
• Ensure all procurements follow internal policies and comply with relevant client regulations.
• Written Deliverables: Contribute to report drafting, editing and formatting. Quality assurance of select written deliverables. Research support on specific projects.
• Meetings and Events: Support scheduling and logistical arrangements for engagement and major events with project stakeholders, across the five projects’ operational districts councils.
• Knowledge Management: Maintain project-specific digital knowledge management platforms. Maintaining streamlined and well-organized electronic project folders on SharePoint.
• Compliance: Remain up to date on key donor’s compliance, and ensure any necessary approvals and/or waivers have been received.

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Location: Kibondo

Reports to: Program Area Manager

Closing Date: 5th January, 2025

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements