DEADLINE FOR APPLICATIONS

3 January 2025-23:59-GMT+02:00 Eastern European Time (Kiev)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

📌 Type of Contract: Service Contract

➡️ Unit / Division: Supply Chain Unit / WFP Ukraine

📍 Duty Station: Kyiv

➡️ Duration: 12 months (renewable)

🇺🇦 The position is only open to Ukrainian nationals or residents of Ukraine, with a legal work permit.

What will you do in this position?

The position(s) required the Job holder(s) to demonstrate knowledge in supply chain, more so procurement. Job holder(s) at this level should demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance. To use judgment in dealing with unforeseen problems on a daily basis during contract implementation. Have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided.

The Procurement Associate (Vendor Management) will play a key role in supporting WFP’s procurement and supply chain teams in identifying, onboarding, and managing relationships with vendors while ensuring compliance with WFP procurement principles as well as maintaining a responsive and diverse supplier base.

Why work with WFP Ukraine?

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.01 billion meals to people displaced and affected by the war.

At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:

✅ Competitive salaries per job level

✅ Pension contribution added to net salary

✅ Medical insurance with the possibility to enroll eligible dependents

✅ Applicable danger pay (revised on quarterly basis)

✅ Annual leave – 30 days per year

✅ 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent

✅ 1 day per week remote working option within the duty station (subject to conditions)

✅ Accessible premises & reasonable accommodation

✅ Learning & development opportunities

How can you make a difference?

Under the direct supervision of the Procurement officer, the position(s) will support the Ukraine procurement team to carry out supplier/market assessments and day to day procurement activities.

KEY ACCOUNTABILITIES:

1.Market Assessments and Supplier Identification

• Conduct regular market assessments to identify potential new suppliers and ensure a competitive pool of vendors.
• Engage in targeted outreach to build a more diversified supplier base, particularly in underrepresented categories.
• Identify and recommend potential suppliers by compiling and analyzing relevant data/documents to support selection, ensuring standard processes are followed.

2. Supplier Performance Monitoring

• Regularly review supplier performance and market conditions to anticipate risks such as supplier dependency, geopolitical instability, or supply chain disruptions.
• Provide input for vendor performance evaluations and escalate concerns when necessary.

3.Vendor Development and Capacity Building

• Lead vendor development activities, with a focus on capacity-building initiatives for local suppliers to strengthen their capabilities and align them with WFP requirements.
• Collaborate with suppliers to enhance their understanding of WFP’s procurement standards and requirements.

4. Roster Management

• Prepare and maintain an updated list of suppliers to support the Food Goods and Services Procurement Teams in tendering processes.
• Regularly update the food supplier roster in coordination with the Food Safety and Quality team.
• Update the Goods and Services procurement roster for underrepresented categories to ensure a balanced and comprehensive supplier pool.

5.Due Diligence and Compliance

• Conduct due diligence on potential and existing suppliers by vetting them against the UN sanction list and using platforms like You-Control.
• Ensure adherence to WFP’s policies, ethical standards, and procurement guidelines in all vendor management activities.

6.Supplier Relationship Management

• Facilitate the introduction of new platforms for Supplier Relationship Management (SRM) to current suppliers and onboard new suppliers into WFP systems.
• Serve as a key point of contact for vendor queries and support during onboarding and procurement processes.

7.Data Management and Reporting

• Manage updates and further develop databases and records to ensure accuracy, organization, and availability for reporting and decision-making purposes.
• Prepare regular reports on supplier performance, market trends, and procurement activities to support operational planning and audits.

To join us in saving lives, changing lives, you will have:

Education: Completion of secondary school education. A post-secondary certificate in Procurement or related area. Chartered Institute of Procurement & Supply (CIPS) Certificate Level 2 (or equivalent) is an added advantage.

Experience: Six (06) or more years of progressively responsible relevant work experience in procurement, supply chain, vendor management, or a related field. Post-secondary education can compensate for some years of experience. For example, you will be considered as eligible if you have:

• Three (3) years of work experience in combination with a Master’s Degree;

• Four (4) years of work experience in combination with a Bachelor’s Degree.

Knowledge & Skills: Experience in market analysis and vendor development is highly desirable.

Language: Fluency (level C) in both in English and Ukrainian languages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements