Pakistan, a country with a population of over 249.6 million, faces significant climate variability due to its geographic diversity, including an arid to semi-arid climate, high mountain peaks, and colossal glaciers. The country is highly vulnerable to climate change impacts, such as floods, droughts, and heatwaves, exacerbated by a warming trend at twice the global average rate. Pakistan’s emissions were recorded at 489.87 mtCO2 equivalent in 2018. Despite contributing a lower carbon footprint, Pakistan ranks among the most vulnerable nations to climate change, necessitating urgent action and comprehensive reporting to meet international obligations under the Paris Agreement.
To ensure the successful execution of Pakistan’s Biennial Transparency Report (BTR) project, the Ministry of Climate Change is actively seeking to hire an administrative assistant who will play a crucial role in supporting the project’s daily operational requirements. This position is vital for maintaining the smooth functioning of the project and will involve a variety of tasks aimed at facilitating effective communication and coordination among team members. The selected candidate will be responsible for organizing meetings, managing schedules, and ensuring that all administrative processes are carried out efficiently. By filling this role, the Ministry aims to enhance productivity and ensure that the BTR project meets its objectives on time and within budget.

Support the Senior Project Officer in managing the following project activities;

• Assist in coordinating with project partner institutions.
• Facilitate the outgoing correspondence cleared or assigned by the Senior Project Officer.
• Provide substantial support to the project workshops and training and other related events.
• Support in arranging Project reviews, audits, and evaluation.
• Responsible for filing and archiving of financial data.
• Assist in processing of vendor bills and follow-up on payments;
• Keeping an inventory of office supplies and arrange new supplies as per the need when arises.
• Manage processing of routine official assignments, briefs, dossiers etc.
• Assist office staff in photocopies, mail distribution, and binding of official documents. Responsible for making and adjusting travel arrangements for project personnel and stakeholders.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

• Administration and Operations: Documents and records management: Ability to ensure systematic filing and maintenance of office records.
• Administration and Operations: Inventory management: Ability to ensure efficient inventory consolidation and management of assets, ensuring accuracy and validity of information.
• Administration and Operations: Registry & correspondence management: Ability to collect, register, maintain, and deliver mail; ability to manage archives.
• Business Management: Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

Required skills:
 Demonstrating/safeguarding ethics and integrity.
 Self-development, initiative-taking.
 Acting as a team player and facilitating teamwork.
Desired skills:
 Ability to use office equipment (Photocopier, scanner, printer etc.) is desired.
 Ability to communicate and function effectively and independently in an international, multicultural environment is an asset is desired
 Experience in facilitating meetings and events is desired

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements