NRC is committed to our localisation strategy including with respect to our workforce in Iraq, whenever possible NRC will recruit new staff from the local area of the programme operations.

NRC will endeavour to hire staff that together represent the balance of diversity in the governorate of operations

**Please note for this role, applicants must be legally eligible to work in Iraq. We are unable to provide work permits or visa sponsorships for this position.

Purpose of the role

The purpose of the Grants Officer is to contribute to achieving quality and effective grants management systems by closely supporting the Grants Coordinator with maintaining and constantly upgrading NRC Iraq’s internal grants management systems and tools. S/he ensures NRC programme/support teams, as well as external stakeholders (e.g. auditors), have access to up-to-date grants-related files and information in soft and hard copies, and ensures that programme and support colleagues are informed of relevant donor compliance regulations and NRC procedures. S/he is the focal point for information management of NRC Iraq’s Filing Tree and office 365 working space. The Grants Officer supports report and proposal submissions in line with the grant process flowchart. The ideal candidate will be detail-oriented, able to work under tight deadlines, and able to quickly understand and elaborate information from multiple sources, information management experience is a plus.

What you will do

1. Ensure adherence with NRC policies, tools, handbooks and guidelines.
2. Maintain in-country filing system in line with NRC standards and ensure proper filing of all grants related documents.
3. Promote and share ideas for technical improvement.
4. Promote the rights of IDPs and Returnees in Iraq, in line with NRC’s advocacy strategy.
5. Provide an internal helpdesk on donor related issues and help facilitate trainings on such
6. Assist in coordination of proposal development and report writing processes by oversight and management of deadlines, contributing to coordination, consolidation and review.
7. Support overview and maintenance of all grants including filing, tracking, donor requirements, rules and regulations, and internal and external deadlines.

Specifically, you will;

1. Support and coordinate the finalisation of donor reports ensuring consistency between narrative and financial reports, as well as the M&E database, and that they meet quality standards.
2. Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of internal targets and deadlines.
3. Support and advise programme and support colleagues with queries related to donor compliance on grants within portfolio and ensure appropriate donor templates are readily available.
4. Work with other departments (programmes, finance, M&E, compliance) to ensure all supporting documentation such as e.g. distribution lists are secured, ready and available for internal and external monitoring processes (e.g. audits).
5. Develop and maintain overview of all grants through the Grants Tracker, donor requirements, rules and regulations, and managing PCM calendars and invites for internal and external deadlines.
6. Ensure all key grant documents are available in soft and hard copies by maintaining a high-quality information management/filing system and updating NRC’s grants management system (Cycles).
7. Other duties as assigned by the Line Manager

 Professional competencies

Generic professional competencies for this position:

• Bachelor degree in social science or similar, or any other relevant field
• Minimum of 1 year of relevant work experience with NGOs, charities, humanitarian work or similar organisations
• Detailed oriented and strong organizational skills
• Proven communication, interpersonal and negotiation skills
• Strong analytical skills and excellent written and oral communication skills
• Information management knowledge/experience is a plus
• Fluent in English, both spoken and written
• Proficient in MS Office application including Excel, Word, PowerPoint, Outlook, etc

Context/Specific skills, knowledge and experience:

• Knowledge of the context in Iraq
• Knowledge of donor landscape, priorities and conditions
• Fluency in Arabic and/or Kurdish, and good verbal communication skills

Behavioral competencies

• Analysing
• Working with people
• Communicating with impact and respect
• Planning and delivering results
• Empowering and building trust
• Handling insecure environments

What We Offer

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Contract Duration: until 31 December, 2025 (our contract renewal cycle runs from January to December)
Duty Station: Erbil- Iraq with 10% travel (to different field locations in Iraq)
Health Insurance is provided
Salary: G5, According to NRC’s Iraq salary scale and terms and conditions.

For more information please read the job description

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements