DEADLINE FOR APPLICATIONS

31 January 2025-23:59-GMT+01:00 Central European Time (Copenhagen)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT

The UN World Food Programme (WFP) Nordic and Baltic Office in Copenhagen works to strategically position WFP as an innovative leader in food security and nutrition with the Nordic and Baltic governments, political stakeholders, foundations, private sector, academia and other partners in the Nordics and Baltics. The office provides a strategic entry point to the Nordic and Baltic public, political and private partners which collectively were the 4th largest overall donor to WFP in 2023. Through proactive advocacy, effective positioning and engagement, the office creates enabling environments to increase regional support to WFP and the broader global food security agenda

THE ROLE

The Business Support Assistant delivers a range of routine business support tasks, to ensure that office operations and staff are effectively supported. This position involves supporting administrative and financial tasks, including supporting work on the office budget and facilitating staff travel and logistics. Under the supervision of the Director of the office, they will also assist with other HR-related duties, contributing to a collaborative and efficient work environment that advances the mission of the WFP.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education.

Experience: Three or more years of experience in general administrative work.

Language: Fluency in written and verbal communication in English required with working knowledge of another UN language desirable. Working knowledge of Danish language is an asset.

SPECIFIC POST REQUIREMENTS

Essential

Desirable

• General knowledge of UN policies, rules, regulations and procedures is an asset

Knowledge and Skills:

• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g., Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions.

TERMS AND CONDITIONS

General Service Staff positions are recruited locally. To be considered for this role, applicants must be citizens of the country where the job is located or have a valid visa/work permit and live within a reasonable commuting distance (1.5 hours) from the workplace at the time of application.

If not residing within commuting distance at the time of application, candidates must reside already in Denmark and be willing to relocate to Copenhagen, Denmark, at their own cost before taking up the assignment. WFP will not cover relocation costs, living expenses, or assistance with residency or work permits

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following website for detailed information on working with http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Salary scale: UN – Salary Scale

Please note that applications should be sent in English. Only applications received in English will be considered.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements