The Supply Chain Officer will be responsible to, and accountable to, the Support Services Team Leader, for all procurement of goods and services in Malakal, Manyo and Fashoda Counties. Fundamental to this role is to manage the procurement processes in an effective and efficient manner so as to support the timely implementation of program activities.

Geographic Scope: This role has a Country focus and ensures compliance to DRC procedures and guidelines at Country level. The role contributes to the development of Country strategies, which are translated into action plans and day-to-day tasks.

Responsibilities:

• Coordinate with programme staff to ensure Supply Chain involvement in the whole programme cycle
• Provide effective and efficient support to programs’ needs.
• Facilitate procurement of all goods and services, and take a leading role in the preparation of Purchasing Plans, ensuring all the procurement processes are in line with DRC Operations Handbook
• Track all orders, purchases, and deliveries
• Organize for Tender opening committee meetings.
• Work with your supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
• Organize procurement systems that hold up highest standards for internal control and efficiency.
• Follow up Procurements pipelines with other departments when and where necessary.
• Ensure that all purchase requisitions have a clear, precise, and accurate description of the item requested, in order to facilitate purchase.
• Compile weekly and monthly status reports
• Have oversight of all purchase and service contracts to ensure DRC’s interests are protected
• Optimize all Supply Chain operations to increase cost effectiveness including setting up longer term supply contract
• Ensure that the Signatory Authority level is followed during the procurement approval process.
• Assist in Communication with different departments and other agencies/vendors concerning supplies and consumables
• Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
• Provide your supervisor with the status of all procurements.

PSEA and AGD

• Foster a working environment that promotes the protection from sexual exploitation and abuse of all persons of concern that DRC serves as well as DRC
• Engage in PSEA initiatives such as trainings and promote the prevention of SEA including through understanding and utilizing as appropriate PSEA reporting mechanisms
• Uphold DRC commitment to Protection from sexual exploitation and abuse commitment to promoting AGD

Experience and technical competencies:

• Excellent skills in Procurement Procedures
• Computer literacy particular with Microsoft Office, Excel and Access
• Experience in NGO Procurement regulations
• Responsible attitude and ability to manage resources
• High level of problem-solving skills
• Background in Logistic procedures

Ability to work under pressure

Experience and technical competencies:

• Excellent skills in Procurement Procedures
• Bachelor’s degree/Diploma in Supply Chain Management or related field.
• Work experience in humanitarian aid related organizations
• Ability to work proactively and with initiative
• Commitment to a team approach.
• Good interpersonal and communication skills
• Flexible, reliable and trustworthy
• Computer literacy particular with Microsoft Office, Excel and Access
• Experience in NGO Procurement regulations
• Responsible attitude and ability to manage resources
• High level of problem-solving skills
• Background in Logistic procedures Ability to work under pressure