JOB DESCRIPTION

1. Assist in reviewing contracts of the CO and SLO (with IOM’s donors, implementing partners, service providers, contractors and other partners) and verifying compliance with applicable Framework Agreements and IOM internal legal requirements. Coordinate/liaise with Legal Department at HQ and RO when required.
2. Support CO and SLO in work concerning relevant legal and contractual issues, including terminating agreements, contracts and contractual disputes.
3.  Conduct preliminary checkup for accuracy of a variety of specialized legal documentation, instruments and publication and related correspondences and report any discrepancies to the supervisor. 
4. Liaise with government entities on various legal and protocol issues, in consultation with legal department in RO/HQ by maintaining IOM’s privilege and immunity.
5. Keep the records of all work done in a confidential manner and in developing a contract retrieval and reference system.
6. Check validity of business licenses, tax documentation and related documents with relevant government authority prior to engaging in contracts
7. Upon request from the concerned unit, assist the issuance and the renewal of residencies permit for International Staff as well as their Dependents. 
9.  Inform staff members, eligible dependents and conference delegates on issues related to immigration formalities and visa. 
10. Follow operating procedures related to protocol and Ethiopian visas and provide guidance on immigration formalities and support timely processing 
11. Assist with the tracking of passports/travel documents sent to the various Government Ministries, Department of Immigration and Embassies, if any. 
12. Attend to the visa status of CO and SLO visitors and maintain a separate file for request of visa on arrival for conference participants, consultants, fellows, Interns and other guests of IOM.
13. Up on request from logistic team, assist import and export clearance from various Government Ministries and assist on new registration and transfer of vehicles
14. Regularly brief the concerned unit with respect to changes in protocol rules and regulations that could affect IOM programming in Ethiopia and the Region.
15. Perform such other duties and responsibilities as may be assigned.

Education

• University degree in Law, Social and/or Political Science, International Relations or a related field from an accredited academic institution, with three years of relevant professional experience. 
• Or completed High school diploma from an accredited academic institution, with five years of relevant professional experience

Experience:

• Proven experience and knowledge in all matters of law related to the field of work, which can range from corporate companies to non-government organizations.
• Proven experience and knowledge in various laws, legal codes, court procedures, precedents, government regulations, executive orders and agency rules.
• Proven good negotiation and communication skills.
• Proven experience in reviewing legal documents, papers and developed research skills and knowledge of international law is an advantage
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in administrative services or related areas.
• Experience in preparing clear and concise communications and coordination of administrative activities.
• Experience in working in a multilateral system, preferably UN context, with deep familiarity of the UN system, its secretariat, agencies, funds, programmes and organizations; working also closely with international agencies, NGOs and other stakeholders, and governments; and,
• Experience in enterprise resource planning systems, Microsoft Office (Word, Excel, Outlook, etc.), and web-based collaborative platforms like SharePoint and Microsoft Teams.

Skills :

• Knowledge of the broad range of public international law 
• Proven experience in English drafting skills 
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn.
• Good communication skills, especially in a multilingual setting; good writing skills.
• Knowledge of IOM/UN regulations, policies and procedures.
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
• High sense of responsibility and motivation; and,
• Ability to work with minimum supervision against tight deadlines.
• Ability to maintain a high level of confidentiality