Assistant(e) aux Achats et logistique
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Location:
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Salary:$6,000 - $12,000 / YEAR
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Job type:VOLUNTEER
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Posted:5 months ago
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Category:
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Deadline:15/08/2025
JOB DESCRIPTION
Organization Mission
The United Nations Population Fund (UNFPA) is the lead agency of the United Nations responsible for sexual and reproductive health issues. Its mission is to create a world in which every pregnancy is wanted and every childbirth is safe. A world in which every young person realizes their full potential. UNFPA has been present in Benin since 1972. The 10th cooperation program (2024-2026), currently under development, is aligned with the national priorities defined in the PND and the PAG 2021-2026 and is structured around four pillars: (1) creation of a favorable institutional environment focused on policy and financing coordination; (2) transformation of norms for a social and cultural environment favorable to the use of basic social services; (3) strengthened integration of service provision; and (4) support for the production of evidence for measuring, monitoring and planning progress.
Context
The UNFPA Benin Office is composed of five pillars: (1) Adolescent and Youth Reproductive Health (AYRH), Family Planning (FP) and Coordination, (2) Policy Dialogue and Data, (3) Maternal Health, Gender and Sexual Health Education, a cross-cutting pillar (4) Innovations and Technology and finally a pillar (5) operations. It is based in Cotonou and a decentralized branch is also located in Parakou. This position falls more specifically within the operations pillar. The volunteer will be based in UNFPA premises in Cotonou and will be required to work closely with Operations and Program staff.
Key Responsibilities
Under the supervision of the Administrative Assistant in charge of Procurement and the Director of
Operations, the UN Volunteer will carry out the following tasks:
● Procurement
Support the implementation of the office’s procurement plan through:
✓ The development and publication of tender documents (RFQ, RFP, notice of request for quotation);
✓ The examination and analysis of offers including reporting;
✓ Notification to successful bidders, development and monitoring of contracts;
✓ Receipt of goods and services;
✓ Submission of a monthly evaluation report of the office’s procurement plan;● Logistics Management
Contribute to the diligent execution of logistics-related activities, namely:
✓ Monitoring administrative files at the offices of the Ministry of Foreign Affairs, Customs, Taxes for supplies, equipment and medicines, in collaboration with freight forwarders;
✓ Establishing requests for special import authorizations for SR products;
✓ Supporting in the organization of ceremonies for the allocation and/or donation of equipment and materials to beneficiaries;
✓ Managing office supplies including inventories;
✓ Ensuring the maintenance of office equipment, facilities and infrastructure.
● Carrying out any other task within its area of expertise and requested by the Office.
Operations, the UN Volunteer will carry out the following tasks:
● Procurement
Support the implementation of the office’s procurement plan through:
✓ The development and publication of tender documents (RFQ, RFP, notice of request for quotation);
✓ The examination and analysis of offers including reporting;
✓ Notification to successful bidders, development and monitoring of contracts;
✓ Receipt of goods and services;
✓ Submission of a monthly evaluation report of the office’s procurement plan;● Logistics Management
Contribute to the diligent execution of logistics-related activities, namely:
✓ Monitoring administrative files at the offices of the Ministry of Foreign Affairs, Customs, Taxes for supplies, equipment and medicines, in collaboration with freight forwarders;
✓ Establishing requests for special import authorizations for SR products;
✓ Supporting in the organization of ceremonies for the allocation and/or donation of equipment and materials to beneficiaries;
✓ Managing office supplies including inventories;
✓ Ensuring the maintenance of office equipment, facilities and infrastructure.
● Carrying out any other task within its area of expertise and requested by the Office.
En plus de ce qui précède, le Volontaire des Nations Unies est censé :
● Renforcer ses connaissances et compréhension du concept du volontariat en lisant la documentation mise à disposition par le programme VNU, les publications externes et prendre activement part aux activités du programme VNU, par exemple s’impliquer dans les activités commémoratives de la Journée internationale des Volontaires (JIV), le 5 décembre.
● Se familiariser et développer toute forme de volontariat traditionnel et/ou local au niveau du pays d’accueil.
● Refléter le type et la nature des actions volontaires qu’ils entreprennent, y compris sa
participation dans les réflexions substantielles.
● Contribuer à la rédaction des articles sur les expériences de terrain à soumettre pour la
publication du programme VNU/ site web, bulletin et notes de presse, etc.
● Contribuer au Programme d’accueil des Volontaires des Nations Unies nouvellement arrivés dans le pays d’affectation ;
● Promouvoir ou conseiller les groupes locaux dans l’utilisation des volontaires en ligne ou encourager les individus et les organisations à utiliser les services de volontaires en ligne quand cela est techniquement possible.
Required Skills and Experience
Avoir une expérience d’au moins deux (02) ans dans le procurement. Une expérience au sein d’une agence du système des Nations-Unies serait un atout.
Avoir de bonnes connaissances des procédures en matière de passation de marchés et d’enlèvement de marchandises aux port/aéroport.
Avoir une maîtrise parfaite des logiciels courants de bureau (Word,
Excel, Powerpoint), de l’internet et les réseaux sociaux.
Core Competencies
● Démontrer un engagement fort dans l’approvisionnement et la logistique ;
● Avoir le sens du travail en équipe et la capacité à travailler sous pression ;
● L’esprit d’initiative, le sens de l’innovation et du marketing des nouvelles approches et de
nouvelles idées ;
● De bonnes aptitudes en relations publiques;
● Une intégrité, un engagement et une aptitude à travailler en harmonie avec des personnes d’origines et de cultures diverses ;
● Les compétences pour la gestion des relations humaines, la communication et le
développement des individus ;
● Une capacité de réflexion analytique et stratégique, et une capacité de gestion axée sur les résultats ;
● Un esprit structuré et une bonne capacité d’expression orale et écrite.
Living Conditions
Benin is a coastal country in West Africa whose economic capital is Cotonou. It is a country whose more or less immediate neighbors are Nigeria, Togo, Ghana, Burkina Faso, and Niger. The official language is French. Cotonou is served by most major international airlines and rivers. Telecommunications facilities (landline and mobile phones, internet) exist, and housing is available at a relatively affordable cost. There are recognized schools such as the Lycée Français and the American School. Benin is a country of democracy and peace.
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