JOB DESCRIPTION

1. Provide operational support for all supply chain activities under the MPRR programme, in coordination with implementing COs and relevant RO units.

2. In coordination with the Regional Supply Chain Officer, contribute to the development, implementation, and regular updates of standardized supply chain procedures for the programme to ensure efficiency, compliance, and value-for-money across COs.

3. Provide technical guidance and support to the MPRR-SSA Project Managers and field procurement focal points to for harmonized application of IOM procurement policies, donor requirements, and best practices.

4. Support the planning, sourcing, contracting, delivery, and monitoring of goods and services related to direct assistance, post-arrival services, reintegration support, and other programme components.

5. Conduct procurement risk assessments, identify process gaps, and propose mitigation measures to enhance controls and delivery.

6. Coordinate and support the tender processes, vendor evaluations, contracting, and performance monitoring in accordance with IOM rules and regulations.

7. Maintain an up-to-date roster of reliable and vetted vendors at the regional and national levels.

8. Collaborate with programme and finance teams to check proper budgeting, documentation, and timely reporting of procurement-related expenditures.

9. Support logistics operations, including warehousing, asset management, transportation, and distribution of materials and kits for MPRR activities.

10. Monitor compliance with IOM procurement rules and donor requirements and provide training sessions to enhance staff capacities across COs.

11. Conduct regular visits to implementing COs to provide on-site support, review processes, and check alignment with standardized procedures and donor compliance.

12. Contribute to the preparation of procurement plans, regular reporting, and audit responses.

13. Participate in inter-agency coordination meetings, working groups, and procurement networks, as required.

14. Perform such other duties as may be assigned.

Education

• Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Certification in Procurement, Logistics or Supply Chain management is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in supporting the management of diverse procurement and logistics operations;
• Demonstrated experience in training and supervising teams of co-workers, managing vendors and suppliers; and,
• Experience with international humanitarian organizations and/or non-government organizations in a multi-cultural setting.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM”s system and processes as they apply to procurement and logistics;
• Good level of computer literacy and good knowledge of WAVE (IOM”s ERP system) is an advantage;
• Demonstrated ability to work well under pressure and to keep deadlines;
• Good communication and negotiation skills; and,
• Ability to write and speak clearly and concisely in English.

Languages

For this position, fluency in English and French is required (oral and written).

Working knowledge of Portuguese and/or Spanish is an advantage.

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.  Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station”s country and who do not have prior experience outside the duty station”s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies