JOB DESCRIPTION

H (no hardship)

Family

Family

NOB

National Professional Officer

Reason

Regular > Regular Assignment

2025-10-01

August 29, 2025

Associate Recruitment Officer

Organizational Setting and Work Relationships

The Associate Recruitment Officer reports directly to the Head of Unit. The incumbent may be responsible for managing recruitment processes for both regular and temporary international professional vacancies, including screening, shortlisting, interviewing, and selection. The incumbent may also oversee reference verification and integrity checks and provide expert advice to ensure recruitment activities align with the Organization’s rules and procedures.

The role involves regular and direct engagement with hiring managers to support staffing needs and advise on available options. The incumbent may also coordinate with functional units for necessary clearances and maintain strategic partnerships, particularly with OneHR. S/he may liaise with the Legal Affairs Service (LAS), the Inspector General’s Office (IGO), hiring managers, and candidates regarding integrity and reference checks. Additionally, the incumbent may oversee grading matters and collaborate with external vendors on recruitment-related issues.

This position includes supervisory responsibilities and requires a high level of discretion, accuracy, and sound judgment, especially when handling sensitive or confidential information.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

The incumbent may perform all or some of the following duties:

• Manage the preparation and implementation of recruitment and assignment programmes, including job openings and end-to-end vacancy management.
• Analyse, track, and report on recruitment and assignment trends for management, including progress toward gender parity.
• Provide advice to managers and staff on recruitment-related matters.
• Support talent sourcing and acquisition by identifying talent from pools of candidates.
• Monitor the implementation of the One-Recruiter model for assigned vacancies, actively participating in shortlisting, assessments, and interviews, ensuring compliance with established practices and guidelines.
• Monitor that temporary vacancies are processed in accordance with the Standard on the Management of Short-Term Assignments.
• Monitor and evaluate the performance of third-party vendors contracted by UNHCR for assessment services such as shortlisting and testing.
• Monitor the budget, expenses, and tendering process in collaboration with procurement staff.
• Supervise the maintenance of recruitment and assessment records, including entries in the ERP system.
• Lead collaboration efforts with OneHR.
• Ensure reference verification and integrity checks are completed prior to any recruitment.
• Coordinate within the Division of People Management, with regional bureaux and operations to support recruitment activities.
• Follow up on process implementation ensuring compliance with UNHCR’s Recruitment and Assignments Policy (RAP).
• Participate in interview panels.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education

Business Administration;                  Human Resources Management;                   or other relevant field.

Certificates and/or Licenses

Not specified.

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Previous relevant work experience in progressively responsible functions in recruitment, in an international context and/or preferably in a UN organization. Good knowledge of recruitment/ assessment tools in an international environment. HR IT affinity, experience with ERP recruitment module.

Desirable

Field experience with a UN or International NGO in the field is an asset.

Functional Skills

HR-Recruitment Attraction & Selection

HR-Vacancy Management

IT-ERP (Enterprise Resource Planning) Functional Knowledge

HR-Talent Development and Nurturing

HR-HR data and people analytics

HR-Employee Relationship Management

HR-HR Business Partnering

HR-Inclusion, Diversity and Gender strategy design and implementation

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Empowering and Building Trust

Judgement and Decision Making

Managing Performance

Cross-Functional Competencies

Analytical Thinking

Technological Awareness

Planning and Organizing

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The ideal candidate is a dynamic and results-driven human resources professional with a strong blend of interpersonal, advisory, and operational capabilities. The candidate should be motivated to contribute meaningfully to UNHCR’s transformative people management agenda and will play a key role in supporting the assignment and recruitment of candidates with prior UNHCR experience. Demonstrated experience in eligibility determination for internal and external applicants.
The candidate should have hands-on expertise in talent acquisition and workforce planning, coupled with a strong commitment to advancing diversity, equity, inclusion, and staff well-being. This role requires excellent stakeholder engagement skills, with the ability to interact effectively with applicants, hiring managers, HR colleagues, and partners across the Division of People Management (DPM) and other divisions. Experience in implementing or supporting HR operational initiatives, workforce management strategies, or change management processes is also desirable.
A minimum of two to three years of progressively responsible experience in human resources is essential, including direct involvement in recruitment, assignments, or HR advisory functions within an international and multicultural context.
Familiarity with UNHCR’s recruitment model within Workday is required. Advanced proficiency in Microsoft Office applications and experience with data visualization tools are considered strong assets.
Fluency in English is mandatory; knowledge of another United Nations language is highly desirable.

Additional information:
Candidates of any nationality are eligible to apply if they are able to be legally work and reside in Hungary at the time of recruitment.

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.

Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

English

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

The Division of People Management aims to put people at the heart of everything we do, from talent management and HR policy and strategy to occupational health, workforce planning, and safeguards against abuse and harassment. We partner with colleagues across the organization to build a skilled, diverse, and compassionate workforce that can rise to today’s challenges and prepare for the future. We harness technology and foster strong partnerships to shape a more responsive, strategic, and sustainable people function. Our goal is to support every UNHCR colleague, wherever they are, with the tools, trust, and care they need to thrive, lead, and serve with purpose.

Living and Working Conditions:

 

Additional Qualifications

Skills

HR-Employee Relationship Management, HR-HR Business Partnering, HR-HR data and people analytics, HR-Inclusion, Diversity and Gender strategy design and implementation, HR-Recruitment Attraction & Selection, HR-Talent Development and Nurturing, HR-Vacancy Management, IT-ERP (Enterprise Resource Planning) Functional Knowledge

Bachelor of Arts: Business Administration, Bachelor of Arts: Human Resources Management

Certifications

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn”t require a functional clearance