JOB DESCRIPTION

H (no hardship)

Family

Family

NOA

National Professional Officer

Reason

Regular > Regular Assignment

2025-10-01

August 29, 2025

Assistant Recruitment Officer

Organizational Setting and Work Relationships

The Assistant Recruitment Officer reports directly to the Head of Unit or the Associate Recruitment Officer. The incumbent may support recruitment processes for both regular and temporary international professional vacancies, including screening, shortlisting, interviewing, and selection. The incumbent may follow up on reference verification and integrity checks, and provide advice to ensure recruitment activities align with the Organization’s rules and procedures.

The role involves regular and direct engagement with hiring managers to support staffing needs and advise on available options. The incumbent may also coordinate with functional units for necessary clearances and serve as the primary focal point for OneHR. S/he may liaise with the Legal Affairs Service (LAS), the Inspector General’s Office (IGO), hiring managers, and candidates regarding integrity and reference checks. Additionally, the incumbent may collaborate with external vendors on recruitment-related matters.

This position may include supervisory responsibilities and requires a high level of discretion, accuracy, and sound judgment, especially when handling sensitive or confidential information.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

The incumbent may perform all or some of the following duties:

• Support the preparation and implementation of recruitment and assignment programmes, including job openings and end-to-end vacancy management.
• Analyse, track, and report on recruitment and assignment trends for management, including progress toward gender parity.
• Provide responses to complex recruitment-related queries.
• Support talent sourcing and acquisition by identifying talent from pools of candidates.
• Support the implementation of the One-Recruiter model for assigned vacancies, actively participating in shortlisting, assessments, and interviews, ensuring compliance with established practices and guidelines.
• Facilitate and process temporary vacancies in accordance with the Standard on the Management of Short-Term Assignments.
• Liaise with third parties contracted by UNHCR for assessment services, such as shortlisting and testing.
• Ensure follow-up on the tendering process in collaboration with procurement staff.
• Maintain recruitment and assessment records, including entries in the ERP system.
• Serve as a focal point for partnership with OneHR.
• Monitor that reference verification and integrity checks are completed prior to any recruitment.
• Liaise within the Division of People Management, and with regional bureaux and operations to support recruitment activities.
• Follow up on process implementation, ensuring compliance with UNHCR’s Recruitment and Assignments Policy (RAP).
• Participate in interview panels.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education

Business Administration;                  Human Resources Management;                   or other relevant field.

Certificates and/or Licenses

Not specified.

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Previous relevant work experience in progressively responsible functions in recruitment, in an international context and/or preferably in a UN organization. Good knowledge of recruitment/ assessment tools in an international environment. HR IT affinity, experience with ERP recruitment module.

Desirable

Field experience with a UN or International NGO in the field is an asset.

Functional Skills

HR-Recruitment Attraction & Selection

HR-Vacancy Management

IT-ERP (Enterprise Resource Planning) Functional Knowledge

HR-Talent Development and Nurturing

HR-HR data and people analytics

HR-Employee Relationship Management

HR-Inclusion, Diversity and Gender strategy design and implementation

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Empowering and Building Trust

Judgement and Decision Making

Managing Performance

Cross-Functional Competencies

Analytical Thinking

Technological Awareness

Planning and Organizing

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The incumbent is required to have excellent analytical skills, allowing him/her to make judgement calls and be able to escalate sensitive issues as appropriate. The impact of the work has a high reputational risk to the organization. The incumbent must have proven experience in leading process improvements, based on the data collected and the trends identified. The experience handling the reference verification processes, as well as excellent partnering skills are required. Additional language skills are an advantage. Solid understanding of the end-to-end recruitment process is a distinct advantage.

Visionary approach and proactive program improvement efforts.
Ability to deal with sensitive and confidential information.
Ability to make judgment calls when processing sensitive and confidential information.
Superior communication skills in English.
Proven leadership experience.
Strong negotiation, planning, and decision-making abilities.
Ability to analyze and communicate HR data effectively.
Ability to work in a multicultural environment and manage a diverse team

Additional information:
Candidates of any nationality are eligible to apply if they are able to be legally work and reside in Hungary at the time of recruitment.

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.

Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

English

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

The Division of People Management aims to put people at the heart of everything we do, from talent management, HR policy and strategy to occupational health, workforce planning and safeguards against abuse and harassment. We partner with colleagues across the organization to build a skilled, diverse, and compassionate workforce that can rise to today’s challenges and prepare for the future. We harness technology and foster strong partnerships to shape a more responsive, strategic and sustainable people function. Our goal is to support every UNHCR colleague, wherever they are, with the tools, trust, and care they need to thrive, lead, and serve with purpose.

The Assistant Recruitment Officer – OneHR is located in the Affiliate, Partnerships and Short Term Unit (APS) in the DPM. The incumbent is responsible for maintaining OneHR portfolio, overseeing processing of reference verifications for the candidates being recruited by UNHCR. These include academic, supervisor/peer and employers’ verifications. Other responsibilities related to the OneHR portfolio include monitoring of the MOU implementation, follow-up on all programmatic aspects (i.e funding and billing), and ERP/system related issues such as integration between Inspira (OneHR platform) and Workday. In addition to the OneHR portfolio, the incumbent is responsible for reference verifications conducted directly by UNHCR, as applicable. These may include instances where it may not be fully justified to go via OneHR processes, where, for instance, only certain elements of the verifications are missing. These may include external contacts with academic institutions, employers, etc. The incumbent also maintains regular and direct contacts with the hiring managers and candidates on the outcome of the reference verifications, as applicable. The incumbent is required to exercise utmost understanding and demeanor in dealings with sensitive and confidential information. The information provided to different parties in the process must be accurate and at the same time the incumbent needs to be able to judge which type of information can be shared and with whom. – i.e. use judgment calls to decide what information is confidential, and what can be disclosed to the parties in the process.

Living and Working Conditions: 

Additional Qualifications

Skills

HR-Employee Relationship Management, HR-HR data and people analytics, HR-Inclusion, Diversity and Gender strategy design and implementation, HR-Recruitment Attraction & Selection, HR-Talent Development and Nurturing, HR-Vacancy Management, IT-ERP (Enterprise Resource Planning) Functional Knowledge

Bachelor of Arts: Business Administration, Bachelor of Arts: Human Resources

Certifications

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn”t require a functional clearance