JOB DESCRIPTION

Job Summary

IOM, UN Migration Agency in Athens, Greece is looking for a Rapid Response Resources Management Officer who will be responsible for deploying to emergencies, individually or as part of the Rapid Response Team, and while deployed coordinating and implementing the Resources Management functions related activities.

Key Responsibilities

1. Plan, coordinate and manage all resources management functions for the emergency operations in the Country Office of deployment, field offices and field operations; inclusive of finance, procurement and logistics, information communication and technology (ICT), human resources (HR), common services and travel operations functions, in coordination with the Resources Management Officer in country. This includes the oversight of financial expenditure and accountability and undertaking financial analysis of projects in the Country Office.
2. Forecast cash flows according to emergency activities in the Country Office and ensure daily control of funds disbursed; ensure funding is received in accordance with donor agreements.
3. Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
4. Working with the Resources Management Officer (RMO) in country, if available, and with the heads of each administrative unit, develop and implement relevant operational control systems to strengthen internal controls by the creation of standard operating procedures (SOPs) with regular quality control review.
5. Ensure the implementation of and adherence to internal controls to safeguard the organization’s assets, programmes reputation and prevent fraud and mismanagement.
6. Work closely with the IOM Country Office Senior Management Team in order to ensure appropriate risk mitigation measures are established and that gaps are addressed timely and appropriately to avoid further risk to the organization.
7. Build capacity of all resources management team members to ensure Resources Management Unit (RMU) functionality in the event of insecurity/relocation/evacuation. Establishment and maintenance of a Business Continuity Plan to ensure programme continuity and to limit unnecessary risk to the organization should such disruption take place.
9. Lead the coordination of financial and administrative aspects of agreements, in close coordination with relevant project managers, Programme Support team, Resources Management Team, Grants Compliance Unit, donors and other relevant support teams such as the Crisis Management Team, the Office of Legal Affairs, Global Procurement Services Unit (GPSU) and other relevant IOM strategic team members.
10. Support the CoM, RM Team, and the Rapid Response Crisis Coordinator in managing the emergency human resources functions and make recommendations on recruitment and personnel administration. Apply internal HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in coordination with relevant units/departments within the organization.
11. Provide support to the CoM, RM Team, the Rapid Response Crisis Coordinator, and Programme Managers in answering queries on the correct allocation of programme funds and providing any requisite documentation including for auditing purposes. Support Project Managers throughout the project cycle to ensure compliance with IOM”s policies and procedures and any donor specific requirements.
12. Represent the Organization at relevant meetings and inter-agency forums with partners, stakeholders, and donors; most notably the interagency office management team (OMT), liaison with financial institutions, government counterparts, UN entities and other stakeholders as required in performance of the resources management functions.
13. In collaboration with IOM Country Office Senior Management seek opportunities for IOM to establish and maintain enabling emergency functions for the wider UN/humanitarian community (common supply pipelines, common logistics/transportation support, humanitarian hubs, fuel supply, flight services etc).
14. At the end of each deployment, ensure complete handover, reporting, budget reconciliation and other procedures established for the RRRTs and ensure remote support to Country Office in transitioning post deployments as needed.
15. Undertake frequent and regular duty travel to provide guidance on resources management functions; establish controls and procedures; resolve and provide guidance on resources management problems/issues; and build resources management capacity at the Country Office and in Sub/Field Offices and operations.
17. Maintain close collaboration and coordination with the members of the humanitarian support unit for crises monitoring and a technical reporting line to the Emergency Support Unit (DFAM).
18. Perform such other duties as may be assigned.

Required Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Business Administration, Finance, Accounting or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Field experience, including in liaising with governmental and diplomatic authorities as well as international institutions;
• Experience in a large complex L3 humanitarian emergencies;
• Experience in accounting, budgeting, financial management and reporting;
• Experience in preparing clear and concise financial and management reports;
• Experience working in and with international institutions; and,
• A solid understanding of conflict sensitivity as a core principle and the ability to incorporate it throughout a project cycle, including experience applying conflict analysis tools and adjusting programming according to potential influence on conflict dynamics.

Skills

• Knowledge of MS Office products and good computer literacy skills are required;
• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP an advantage;
• Knowledge of IOM/UN accounting system, software and procedures, Common System regulations, policies and procedures are a distinct advantage; and,
• Familiarity with financial oversight and public administration is an advantage.

Languages

IOM”s official languages are English, French and Spanish.

For all applicants, fluency in English is required (oral and written). Working knowledge of another UN official language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM”s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization”s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station”s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.