JOB DESCRIPTION

General Information

Position Title

Supply Chain Management Senior Officer

Job Category

Supply Chain Management

Duty Station(s)

Pemba

Seniority Level

Mid Level

ICS Level

ICS 09

Contract Type

ICA – LICA – Specialist – Regular

Contract Level

LICA 9

Posting Start Date

14-Nov-2025

Posting End Date

27-Nov-2025

Duration

Initially until 30 April 2026 (extendable, conditional to the project extension, project needs and satisfactory performance).

Job Highlight

The responsibilities of this role include coordinating with projects, managing fleet and asset operations, supervising warehousing activities, and ensuring effective management of office facilities. The Supply Chain Management Senior Officer plays a critical role in ensuring that all logistical and operational components are efficiently executed to support project implementation on the ground.

About the Region

The UNOPS Africa Regional Office, based in Nairobi, Kenya, oversees the delivery of over 250 projects across 40 countries, with a focus on fragile and conflict-affected settings. Supported by more than 1,000 personnel across five multi-country offices—spanning North, West, Central, Eastern and Southern Africa, and the Horn of Africa—the office advances national priorities through strategic initiatives in Climate Action, Health, Infrastructure, Peace and Security, Middle-Income Country Support, and Small Island Developing States (SIDS). The Regional Office provides strategic leadership, operational support, and oversight in key areas including Partnerships, Communications, Management and Oversight, Infrastructure and Project Management, Health and Safety, and Security. By promoting excellence in project delivery, fostering knowledge sharing, and driving continuous improvement, the office contributes to sustainable infrastructure, transparent resource management, and a better quality of life for communities across the continent.

About the Country/Multi-Country Office

Based in Nairobi, UNOPS East and Southern Africa supports sustainable development across 14 countries, including Kenya, Malawi, Mozambique, Somalia, Tanzania, Zambia, Zanzibar, and Zimbabwe. Since 1995, UNOPS has expanded its footprint in Kenya, delivering services in project management, infrastructure, procurement, and financial management. Across the region, the office implements diverse, partner-funded initiatives that respond to national priorities. In Mozambique, this includes delivering specialized equipment (EU), supporting health services (UNICEF), promoting agro-processing (KOICA), and advancing peacebuilding efforts through a Multi-Donor Fund. UNOPS also supports agricultural input distribution and the Northern Crisis Recovery Project, both funded by the World Bank. In Malawi, efforts include developing Technical and Vocational Education and Training (TVET) centres in partnership with the EU and the British Council. These initiatives reflect UNOPS’ commitment to strengthening national capacities, enhancing service delivery, and supporting progress toward the Sustainable Development Goals (SDGs) in the region.

About the Project Office

UNOPS Mozambique is a trusted partner in advancing the country’s development priorities and supporting progress toward the Sustainable Development Goals. Working closely with the Government and development partners, UNOPS delivers a range of services—including project management, procurement, and capacity building—to support peacebuilding, expand access to essential services, and strengthen livelihoods. The office plays a vital role in implementing projects that foster resilience and sustainable development, particularly in communities affected by conflict and climate-related challenges. With a strong track record of delivering high-impact, results-driven initiatives, UNOPS continues to contribute to long-term, positive change for the people of Mozambique.

Job Specific Context

Supply Chain Management Activities

Plan and oversee the implementation of supply chain activities to ensure timely, cost-effective, and safe delivery of goods, in compliance with UNOPS Financial Rules and Procurement Manual.

Manage logistics operations in coordination with procurement and project teams, including transportation, customs clearance, and distribution.

Coordinate with freight forwarders, carriers, and customs agents to ensure smooth and compliant movement of goods, including the issuance of duty exemption documents.

Liaise with clients’ logistics teams to provide regular updates on shipment schedules and delivery timelines.

Arrange transportation of equipment and materials, ensuring proper documentation (e.g., delivery notes, packing lists, insurance) is issued and maintained.

Supervise customs clearance and goods reception, ensuring accurate registration in monitoring tools.

Develop and maintain storage and distribution strategies, including monitoring tools and regularly updated standard operating procedures.

Ensure effective facilities management, maintaining the functionality and upkeep of office and operational spaces.

Monitor and ensure timely vendor payments related to supply chain and office management activities.

Supervise personnel responsible for booking commercial and UNHAS flights and ensure proper documentation is maintained.

Oversee UNOPS fleet operations across Mozambique, ensuring compliance with UNOPS vehicle management policies and procedures.

Contribute to the development and improvement of fuel procurement systems across various locations in Cabo Delgado, ensuring availability, cost-efficiency, and accountability.

Assets Management

Review and update asset management and accounting systems for all UNOPS-managed equipment and properties, ensuring compliance with UNOPS policies.

Make recommendations to strengthen Mozambique’s programme-wide asset management framework in coordination with Project and Support Services teams.

Maintain accurate asset registers and accounting records for expendable and on-expendable items across all programme locations.

Conduct regular inspections and physical verification of stores and equipment; ensure databases reflect current quantity, quality, serviceability, and location.

Implement internal controls to monitor goods in transit and ensure timely updates to asset registry records.

Prepare and submit asset disposal documentation in line with UNOPS rules and donor regulations.

Oversee inventory management and ensure proper handover procedures for equipment under each project.

Submit periodically asset reports to Project Managers and ensure asset lists are consistently updated.

Investigate and resolve discrepancies identified during physical verification of assets.

Develop and maintain a robust asset and inventory control system aligned with UNOPS Asset Management policy.

Reconcile asset registers with procurement records and re-register assets as needed.

General Administration of the Supply Chain Management Unit

Lead and oversee the administration of the Supply Chain Management Unit.

Support recruitment, onboarding, and personnel development initiatives.

Prepare reports, presentations, and briefing materials for senior management.

Prepare a budget & forecast for the unit.

Monitor the Supply Chain Management Unit budget.

Maintain internal databases and ensure compliance with contractual obligations.

Monitor contract performance and support financial reconciliation and audit readiness.

Organize and facilitate supply chain training workshops.

Supervise personnel, providing coaching on operations and client service standards.

Promote team performance, learning, and continuous improvement.

Ensure adherence to UNOPS policies and operational efficiency

Knowledge building and Knowledge Sharing

Facilitate training and capacity-building activities for team members to enhance performance and service delivery.

Contribute to knowledge networks by synthesizing lessons learned and sharing best practices in logistics.

Gather and apply feedback, ideas, and process insights to improve team effectiveness and inform collaboration with the Senior Supply Manager (SSM)

Role Purpose

To support the successful delivery of its projects, UNOPS is seeking a Supply Chain Senior Management Officer based in Pemba, Cabo Delgado, Mozambique. The incumbent will work under the direct supervision of the Support Services Manager and will be responsible for overseeing supply chain and logistics operations in alignment with project requirements.

Functions / Key Results Expected

• Timely and efficient servicing of requests and processing transactions affects the team’s overall ability to deliver quality services to clients;
• Accurate, well organized and complete information and records facilitate decision making, and reduce need for corrective action resulting from errors;
• Client satisfaction based on feedback and performance indicators;
• Development of SOPs to ensure smooth customs clearance, Good Storage and Distribution practices and other Logistics elements as per UNOPS guidelines;
• Updated Logistics and Supply database;
• Monitoring Tools updated and all the related activities are well recorded .

Skills

Asset Management, Interpersonal Skills, Logistics Management, Supply Chain Operations, Supply Management, Team Management, Supply Chain Policies and Procedures

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

• Bachelor’s Degree in Logistics, Procurement, Supply Chain, Business Administration, International Relations, Management, Asset Management or other related field is required;

Desired

• A Master”s Degree or equivalent in Business Administration, Supply Chain Management, Logistics, Asset Management or related subjects will be an asset and may substitute for up to 2 of the required years of experience.

Experience Requirements

Required

• Minimum 4 years of professional experience in Supply Chain Management, Logistics, Cargo Management or Asset Management;
• Computer literacy is required.

Desired

• Experience with UNOPS including oneUNOPS or other Enterprise Resource Planning (ERP) is desirable.
• Knowledge of Good Storage and Distribution practices would be an asset.
• Sound knowledge on implementation and managing Logistics Management Information System would be an asset.
• Knowledge of UN rules and regulations, particularly UNOPS procurement procedures would be an asset.
• Knowledge of government rules and regulations on Import/Export/Customs Clearance would be an asset.

Language Requirements

LanguageProficiency LevelRequirementEnglishFluentRequiredPortugueseFluentDesirable

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.