JOB DESCRIPTION

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The position is located in the Department of Safety and Security of Ukraine. This position is locally administered by UNDP and is financed by the United Nations Department of Safety and Security (UNDSS) from the Local Cost Share Security Budget (LCSSB). The contract may be extended subject to the availability of funds, satisfactory performance, and continuing need for the post.

Under the supervision of the Training Coordinator and overall guidance of the Deputy Chief Security Adviser (Deputy CSA), the Field Security Associate (Training) assists in the conduction of security training in Ukraine.

Duties and Responsibilities

Within limits of delegated authority and depending on location, Field Security Associate (FSA) – Training at this level may be responsible for the following duties: (These duties are generic and may not be performed by all Field Security Associates).

1. Provide Security Trainings Coordination and Delivery

• Contributes to the planning, organization and delivery of security training courses including Safe and Secure Approached in Field Environment (SSAFE), Individual First Aid Kit (IFAK), Emergency Trauma Bag (ETB), Women Security Awareness Training (WSAT), and Field Security Associate (FSA) Training.
• Provides administrative and logistic support for all aspect of the training arrangements.

1. Liaises with conference manager for booking of training room and facility.
2. Communicates timely with practical training ground manager.
3. Assists in the preparation of IFAK/ETB/SSAFE training aids.

• Coordinates the co-facilitation of training with other trainer(s) from UN Agencies, Funds, Programmes and Organizations (UNAFPOs).
• Provides support in liaising with INGOs regarding security training assistance as part of Saving Life Together (SLT)_ framework.
• Assists in maintaining/updating training repository and data in SharePoint.
• Prepares and develops training package (including translation).
• Conducts in-person IFAK/ETB/SSAFE training in field locations as required.
• Assists FSCO in preparing monthly training reports.
• Arranges IFAK sessions for the certification of new IFAK instructor candidate.
• Conducts practical and written assessment for IFAK and ETB.

2. Monitor Security Information and Coordination

• Assists the Chief Security Advisor/FSCOs in collecting, updating, and communicating information regarding the security situation in the Area of Responsibility ( AoR):

1. Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations in the area of operation;
2. Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation;
3. Communicates information on security issues to the heads of United Nations agencies and provides host country security advice to UNDSS, as required;
4. Maintains regular contacts with Security Focal Points of UN agencies;
5. May be requested to provide technical assistance at Area/Security Management Team meetings.

3. Assist in Security Planning and Monitoring

• Assists in maintaining the Security Plan, including updating staff lists:
• Helps in the preparation and review of the UN Security Plan;
• Supports actions during the implementation of the Security Plan, as required.
• Assists with the monitoring of the security measures implementation as recommended in the Security Risks Management (SRM) process for the AoR.
• Assists in reporting security incidents affecting UN staff, offices, and assets, and assists in the preparation of security reports, such as the Security Incident Report and other Security Assessments.

4. Monitor the security compliance of UNDP premises and international staff residences

• Provides support in conducting security evaluations and provides advice on Residential Security Measures of UN staff, as well as on latest trends and threats to staff safety and security; Establishes and maintains warden system and keeps update of information related to UN offices and residences;
• Administers a pass and ID system;
• Maintains liaison with commercial companies used for UN security at offices and residences in order to facilitate the effective and efficient use of the guard force.

5 Provide General Administrative Support

• Maintains routine and confidential correspondence files/documents;
• Maintains a database on contact details of host country security authorities;
• Arranges appointments, receives visitors, places, and screens telephone calls with discretion, and takes minutes and/or notes at meetings.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Under the supervision of the Field Security Coordination Officer (FSCO) and overall guidance of the Deputy Chief Security Adviser (Deputy CSA), the Field Security Associate (Training) assists in the conduction of security training in Ukraine.

Competencies

Core:

Achieve Results:: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area
Name
Definition

Business Management
Communication
Communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Business Management
Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers” needs.

Provide inputs to the development of customer service strategy.

Look for ways to add value beyond clients” immediate

requests.

Ability to anticipate client”s upcoming needs and concerns

Business Management
Operations Management

Ability to effectively plan, organize, and oversee the Organization beyond processes in order to convert its assets into the best results in the most efficient manner.

Knowledge of relevant concepts and mechanisms

Security Services
Security training
Ability to design, contribute to, and/or facilitate meaningful security training programmes/courses.

Skills and Experience

Min. Education requirements: Secondary Education is required.
University degree (Bachelor’s degree) in in Political Science, Military Studies, Security Management, Management or a relevant field would be given due consideration but it is not a requirement.
Applicable security, police and/or military training is desirable.

Min. years of relevant work experience: Minimum six (6) years with secondary education or three (3) years with bachelor’s degree of working experience in the field of safety and security management or security training in the public or private security service areas is required.

Required skills: Solid computer skills (MS Word, Excel and PowerPoint, etc.) are required.
A valid driver’s license (category B, C1) within Ukraine is required.

Desired skills in addition to the competencies covered in the Competencies section: Prior experience on conduction of IFAK or ETB training.
Prior experience on support or conduction of other security training.
Prior experience with the UN system or an international NGO.
Prior UNDSS FSA certification.

Required Language(s): Fluency in English and Ukrainian are required.
Knowledge of Russian is desirable.

Professional Certificates: IFAK ToT 2.0 or ETB ToT valid certificate is required.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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