JOB DESCRIPTION

TITLE: Finance Coordinator – Financial Planning and Analysis 

TEAM/PROGRAMME: Finance Dept. LOCATION: Country Office – Kabul

GRADE:3 CONTRACT LENGTH: 6 Months

CHILD SAFEGUARDING:

Level 1: the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.

ROLE PURPOSE:

Work closely with FP&A team, deals with the impact Areas to ensure that financial activities are in accordance with donor”s regulations. Make sure we are compliant with donors” regulations.

Reports to: Senior Finance Manager (FP & A)

Staff reporting to this post: None.

Role Dimensions: AFCO has a current annual portfolio of about USD 60 million, with about 22 active awards in each month for which reports are submitted to various Budget Holders, SC Members, and donors on regular basis. AFCO implements programs in Afghanistan via seven sub-offices in the provinces, plus a program and the country office in Kabul. The Finance Coordinator ensures efficient and effective use of the CO financial resources through accurate reporting, analysis, and forecasting for all the awards and internal processes.

KEY AREAS OF ACCOUNTABILITY:

1. Member I Donor /Internal Reporting: (35% FT LOE)

a) Maintain a donor I Member reporting calendar for all awards.

b) Ensures timely and accurate reporting on awards in coordination with AMU and adherence to the donor required formats.

c) Ensure that all the reports are reconciled with Agresso, and the ineligible costs are reclassed before submission of the report to AMU.

d) Ensure reports are submitted for approvals within delaine.

2. Development of proposal budgets/mappings and Phased Budgets (30% FT LOE)

a) Actively engage with the NBD, Technical Advisors, Budget Holders, and Awards Team, in preparing the donor proposal budget

b) Prepare proposal budgets, amendments, modifications, cost/no-cost extensions on timely basis.

c) Ensure that all the required Program support costs are incorporated in proposal budgets according to donor rules and guidelines

d) Ensure the proposal budget is submitted to Sr. Finance Manager and Finance Director for review and approval pre submissions.

e) Work closely with partners during the preparation of proposal budgets to ensure partner budgets are accurately prepared.

f) Provide a phasing template to the Budget holders and guide them to ensure all SOFs are phased accurately.

g) Ensure all loaded SOF budgets are posted to Agresso and tally with the Fund summaries and follow up with the Budget holder for any discrepancies and correct them on time.

h) Prepare analysis reports as and when required by the Senior Finance Manager and FD.

3. Budget Vs. Actual Analysis: (15% FT LOE)

a. Provide BvA reports to the relevant stakeholders including budget holders and arrange meeting with them to review the BvA report:

b. Analyze the SoF wise BvA report monthly and coordinate with Budget Holders for explanation for significant over or under spending and support to post any recommended recharges or reclasses.

c. Monitor the PSC Lines including CAM lines to ensure any over or under spend is dealt with on timely basis, maintain a staffing list for staff under the respective SOFs and ensure they charge correctly.

d. Coordinate with Budget Holder to prepare monthly explanations on the over and under spending.

e. Attend monthly AIR meetings for the respective SOFs assigned to provide guidance on any financial matters.

4. Staff Costs and ODC Budgets (10% FT LOE)

a. Prepare monthly staff time sheet allocation as per budget availability and share with staff on time.

b. Recharge all Missing time sheet to the respective awards on monthly basis ensuring that Missing timsehseet code is zero every end of month.

c. Post leave accrual on monthly basis and ensure it is reconciled annually or biannual.

5. Others: (10% FT LOE)

Under the direction of the supervisor:

a. Contribute to country strategy and operational planning and reporting

b. Ensure that audit recommendations for respective awards are implemented as per donor rules and regulations.

c. Participate in internal and external meetings when required.

d. To cover for any other position in Finance team during leaves or high workload.

e. Perform other Related Responsibilities as assigned by direct supervisor.

f. Ready to work to respond to any natural disaster or emergency anywhere in Afghanistan.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• widely shares their personal vision for Save the Children, engages and motivates others

• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions

• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• Recommended a minimum of 6 years experiences working within the finance department of an INGO.

• Bachelor”s degree in business administration/ commerce/ finance and accounting, master”s level will be preferred.

EXPERIENCE AND SKILLS

Essential

• Recommended a minimum of 5 years” experience in a similar role

• Excellent skills in budgeting and budget management

• Excellent analytical skills – the ability to analyze complex financial data and design and produce effective management information.

• Strong business acumen and the ability to contribute to strategic decisions.

• Ability to manage a complex and diverse workload and to work to tight deadlines.

• Demonstrated experience of line management, with good facilitation and capacity building skills

• Strong communication and interpersonal skills

• Flexible and adaptable approach

• Excellent experience of computerized accounts packages, Excel, PowerPoint and Word.

Desirable

Including 2 years’ experience in grants management in a major national NGO or INGO

Including at least 3 years’ experience in a finance role

• Strong understanding of financial systems and procedures

• Accountancy qualification

• Fluent in English, Dari and Pashto

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.