Summary:

Overview:

Under the direction of the Vice President, Facilities and Fleet Management, the Facilities Maintenance Manager, Los Angeles is responsible for overseeing and conducting the regular maintenance and repairs, general housekeeping, landscape maintenance, snow and ice removal, vendor management, and equipment preventative maintenance of the Los Angeles ASPCA properties, buildings, and equipment.

Who We Are

The goal of Facilities Operations is to ensure all ASPCA locations are fully operational so that staff and volunteers have optimum conditions to meet their program and department goals. In addition, the Facilities team ensures a healthy environment for all staff and for all animals that visit our locations,

What You’ll Do

• Facilities Maintenance Manager, Los Angeles reports directly to the Regional Director, Facilities Operations and has 0 direct reports.

Where and When You’ll Work

• This position is full-time, on-site role and reports to the locations in the Greater Los Angeles area.
• The Facilities Maintenance Manager must be willing to work a flexible schedule of 40 hours per week, (Monday- Friday, Tuesday-Saturday or Sunday-Thursday).
• This role will be on call 24/7 as necessary in case of emergency.
• On occasion this position may be required to work overtime or adjust daily hours to address emergencies.
• Under extreme emergencies, for instance a severe storm, it may be necessary to remain in the building overnight for the safety and security of the animals.

What You’ll Get

Compensation

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary range for this role is set forth below and may be modified in the future.

The target hiring range for this role is $33.66 – $36.06 per hour.

Benefits

At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to:

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.
• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.
• Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.
• Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more.

For more information on our benefits offerings, click here.

Responsibilities:

Responsibilities will include, but are not limited to:

Maintenance (70%)

• Perform preventative maintenance and predictive maintenance on buildings and facilities

• Perform routine maintenance and minor repairs to buildings and facilities including carpentry, light plumbing, and light electrical work

• Act as the ASPCA liaison to building landlords or property manager

• Address workorders promptly, properly document repairs and closeout workorders appropriately

• Perform or coordinate repairs to equipment and appliances

• Order parts and supplies when needed in accordance with ASPCA procurement procedures

• Perform light maintenance to vehicle fleet including fluid checks and tire pressure checks

• Schedule and take vehicle to repair shop for inspections and repairs

• Assist with transporting vehicles for repair, inspections, as backup to LA fleet coordinator

• Assist program distributing supplies to different sites as needed

• Perform landscaping maintenance as needed

• Plan, organize and direct the general maintenance and repair of the entire facility

• Track and confirm all planned preventative maintenance is completed as contracted, cost effectively, on time and to a safe satisfactory standard

• Analyze operations of various site infrastructure systems, determine root cause of problems/malfunctions and take corrective action to restore to operating condition

• Inspect and monitor essential building systems to ensure optimal operation

• Perform routine safety inspections around facility for OSHA compliance

• Perform routine mechanical inspections in and around the facility

• Maintain and secure supplies inventory

• Maintain and monitor all fire safety systems

Administrative (20%)

• Follow ASPCA guidelines for vendor contract management

• Obtain and track vendor/contractor Certificates of Insurance

• Liaise with contractors and external suppliers to clearly communicate ASPCA safety, technical and contractual standards

• Oversee facilities related projects as necessary

• Prepare weekly/monthly maintenance and repair reports

• Assist and coordinate work activities among departments, including setting up and break downs for meetings and special events

• Conduct orientation training and in service training to explain policies, work procedures, and safety protocols to appropriate personnel when necessary

• Maintain product specifications and SDS sheets, updating when necessary

Facilities Management (10%)

• Interact with ASPCA leadership, supervisors and program managers to effectively communicate facility status, necessary repair concerns, or potential improvements

• Inspect and monitor housekeeping service performance and take corrective action

• Manage vendor schedules to reflect programmatic needs

• Support and participate in management initiatives

• Support Senior Director in forecasting and executing Capital Improvement projects

Qualifications

• Be able to demonstrate knowledge and understanding of related building systems

• Knowledge of Microsoft Office including Word, Excel, PowerPoint

• Experience using work order systems

• Proficient in use of hand/power tools

• Highly organized with an emphasis on time management

• Detail orientated

• Able to communicate both written and verbally with staff at all levels and members of the public

• Able to work well as a team member with a neat appearance and a respectful attitude

• Take the initiative and be proactive

• Ability and desire to learn

• Must be able to lift a minimum of 50lbs

• ASPCA’s core values, behavioral competencies, and commitment to diversity, equity, and inclusion.

Language

· English

Education and Work Experience

· High School Diploma (required)

· Minimum 5 years’ facilities property maintenance experience with building systems including but not limited to HVAC, electrical, plumbing, and carpentry

· Minimum 2 years’ experience in facilities management role

Qualifications:

See above for qualifications details.

Language:

Education and Work Experience: