JOB DESCRIPTION

MAKE A DIFFERENCE – JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

Interesting and challenging positions with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

Opportunities to try several areas of move between different policy your career

A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

A competitive financial package, including comprehensive healthcare, accident and pension schemes

A multilingual, multicultural workplace where personal and career development are strongly promoted

Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta, Poland, Portugal, Slovakia and Sweden. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

are recruited to fill vacant positions for a set amount of time or to perform highly specialised tasks.

may provide additional capacity in specialised fields where an insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different

Administrative Agent

in DG COMM of the European Commission

Job title: Administrative Agent

Domain: Communication

Where: European Commission Representation in Portugal

Function Group: FG II

Contract Type: 3a

Express your interest until: 22.12.2025 – 12.00 (noon, Brussels time)

WE ARE

The European Commission Representation in Portugal is part of DG Communication network of representative offices throughout the 27 Member States of the European Union. We are the Commission’s voice in Portugal and we communicate on EU affairs at national, regional and local levels. Our core mission is to provide information on EU affairs to Institutions, stakeholders and citizens through maintaining regular contact with the national Government, the Parliament, press and media, other opinion shapers, organisations and citizens as well as represent the Commission in the Member State, gather information and keep the Commission in Brussels informed of key political, social and economic developments in Portugal.

WE PROPOSE

DG COMM is looking for an Administrative Agent to assist, under the supervision of an official, with the management of administrative issues and files of the Representation.

The position will consist of the following tasks:

Operational and administrative support and resources:

• Organisation of plannings, meetings, preparation and follow-up of missions;

• Assistance on all files related to administrative matters (prepare notes, reports, search and provide information, encode data, etc.).

Information and document management:

• Follow-up and management of sector’s mail.

Buildings and supplies (including logistics):

• Technical and logistical assistance of the rooms (meeting and conference rooms) and of facilities (copiers);

• Office equipment and promotional material management;

• Management of the inventory of the Representation’s assets;

• Mail and diplomatic bag management (follow-up arrival/departure, distribution, filing);

• Documents, booklets and publications management (receiving, sending, filing, archiving, copying, drawing, bindings…);

• Reception and information to visitors; phones management (technique, informatics);

• Distribute supplies within the Directorate-General; monitor stocks and keep them up to date.

Support to human resources management:

• Management of staff absences (leaves, missions, sick leaves, …), updating and follow-up of data into Sysper;

• Management of administrative files of staff;

• Follow-up of selections and recruitments of staff.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: . Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to [email protected] indicating the call for interest reference 499266 in the subject.

No applications will be accepted after the publication deadline.

ANNEX

Selection

Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application:

Our rules provide that you can only be recruited as a contract agent at the European Commission if you:

General criteria:

Are a citizen of a Member State of the EU and enjoy full rights as a citizen;

Have fulfilled any obligations imposed by applicable laws concerning military service;

Are physically fit to perform the duties linked to the position;

Produce the appropriate character references as to suitability for the performance of the duties.

Have passed an EPSO CAST in the relevant Function Group for this position. At the stage of the application, it is sufficient to be registered in the data base.

Qualifications:

Have a level of post-secondary education attested by a diploma OR

a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least one year.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the Ministry of Education) will be accepted.

Languages:

have a thorough knowledge (minimum level C1) of one of the 24 official languages of the EU

AND have a satisfactory knowledge (minimum level B2) of a second official language of the EU, to the extent necessary for the performance of the duties.

What about the selection steps?

The selecting unit chooses from the EPSO database candidates with the appropriate profile and invites them to an interview. For the interview a selection panel is set-up to assess the best candidates. Due to the large volume of applications that we may receive only candidates selected for the interview will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in the interest of the candidates and of the institution, the selection procedure will be carried out in English and possibly in a second official language.

Recruitment

The candidate selected for recruitment will be requested to provide documentary evidence in support of the statements made in the database and, where relevant, the call for interest.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-up carried out by the Commission

Type of contract and working conditions

The place of employment will be in Lisbon, Portugal.

The successful candidate will be engaged as a contract agent under Article 3(a) of the , in function group FG II. General information on Contract Agents can be found at this .

The grade or proposed grade range, as well as the step in that grade, will be defined on the basis of the candidates’ previous professional experience, in accordance with laying down the criteria applicable to classification in step on engagement.

The duration of the contract will be 2 years.

Contract agents recruited in Function Group II must successfully complete a 9-month probationary period.

The pay of staff members consists of a basic salary supplemented with specific allowances, including, where applicable, expatriation and family allowances. The provisions guiding the calculation of these allowances can be consulted in the Conditions of Employment of Other Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by those institutions.

For information related to Data Protection, please see the Specific under “7. Information to data subjects on their rights”, to find your rights and how to exercise them in addition to the privacy statement, which summarises the processing of your data.

The European Commission applies a policy of equal opportunities and non-discrimination in accordance with Article 1d of the Staff Regulations.

Should you need further information on working conditions, please refer to .