JOB DESCRIPTION

MAKE A DIFFERENCE – JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener,
promote a fairer society, or support businesses and innovation across the EU? Then come and
work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and
the world – a better place. They come from the 27 Member States of the European Union.
Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and
inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

•

Interesting and challenging jobs with plenty of opportunities for training and acquiring
new skills and competencies throughout your whole career

• Opportunities to move between different policy areas throughout your career
• A package of flexible working conditions including the possibility of teleworking – we

care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and

pension schemes

• A multilingual, multicultural workplace where personal and career development are

strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and
inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of
profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers
and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working
environment. We aim for our workforce to be representative of European society and strongly
welcome applications from all qualified candidates. We actively seek to create a workplace where
each staff member feels valued and respected, can give their best and can develop to their full
potential.

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To promote diversity and establish a geographically balanced pool of candidates, we strongly
encourage applicants from Member States which are currently underrepresented in the European
Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech
Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta,
Poland, Portugal, Slovakia and Sweden1. Recruitment will however remain strictly based on the
merits of all applicants and no positions will be reserved for nationals of any specific Member
State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions.
There are two categories of non-permanent staff:

•

temporary agents are recruited to fill vacant positions for a set amount of time or
to perform highly specialised tasks.

• contract agents may provide additional capacity in specialised fields where an
insufficient number of officials is available or carry out a number of administrative or
manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in
any EU Institution), but in some cases they can be offered contracts for an indefinite
duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1 Please note that the list of underrepresented Member States may be subject to future amendment based on potential
data changes over time.

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Document Management Officer (DMO) (AST)
Directorate-General for the Middle East, North Africa and
the Gulf (DG MENA) of the European Commission

Selection reference: MENA/COM/2025/2396
Domain*: EXTERNAL RELATIONS
Where: DG MENA Unit 01
Staff category and Function Group: Temporary agent 2b- Assistant
Grade range: AST1 – AST4
Publication deadline: 19.12.2025 – 12.00 (Brussels time)

–

„Resources Management and

Internal Control“, Brussels.

WE ARE

The Unit Resources Management and Internal Control aims at ensuring the effective management
and development of the human and financial resources of DG MENA, comprising staff in Brussels
and in EU Delegations in the MENA region. The Unit comprises five teams, dealing with strategic HR
management, budget, IT support, internal control and audit, and document management.

WE PROPOSE

An interesting position as an assistant co-responsible for the effective management of information
and documentation in DG MENA. The successful candidate will be involved in implementing
document management and archiving procedures in line with the Commission rules and procedures,
in particular e-Domec rules for the registration, filing and archiving of documents. He/she will liaise
with DG MENA staff in Headquarters and in the EU-Delegations to ensure the implementation of e-
Domec rules by providing training on document procedures, participating in relevant meetings,
management.
networks
He/she will effectively assume the functions of the Centre d’Administration des Documents (CAD) in
close cooperation with other colleagues. He/she will oversee DG MENA central archives and will
liaise with the Historical Archives for archives transfers and requests. In addition, he/she will deal
with EU Classified Information (EUCI). Candidates currently not holding a personnel security
clearance (PSC), will be required to go through the security clearance vetting procedure to acquire
this clearance, to be authorized by the Commission to access EUCI.

document

dedicated

working

groups

and

to

WE LOOK FOR

for

are

looking

colleague with:
We
• A very good knowledge of the Commission’s document management and archiving procedures;
and
•
Excel;
information;
•

particular
Commission’s

office
knowledge

NomCom
classified

Ares,
EU

committed

Very
A

proactive,

dynamic

skills,

good

good

and

the

of

IT

in

a

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Ability

• Ability to communicate clearly and concisely in English and French (written and oral);
•
autonomously;
The candidate should also demonstrate a very high level of reliability as he/she will often be
dealing
documents.
Prior experience in Document and Information Management would be an asset.

proactively

restricted

work

with

and

to

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HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:
1. your CV
Please send these documents by the publication deadline to [email protected] indicating the
selection reference MENA/COM/2025/2396 in the subject.

2. completed application form.

No applications will be accepted after the publication deadline.

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ANNEX

1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application:

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen
• Have fulfilled any obligations imposed by applicable laws concerning military service
• Are physically fit to perform the duties linked to the post
• Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:
FOR AST and AST/SC jobs: In order to be recruited for this position, you must have at least

• a level of post-secondary education attested by a diploma, or
• a level of secondary education attested by a diploma giving access to post-secondary

education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the
Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to
provide the documents that corroborate the eligibility criteria (diplomas, certificates and other
supporting documents).

Languages:
•

have a thorough knowledge (minimum level C1) of one of the 24 official languages of the
EU2

• AND a satisfactory knowledge (minimum level B2) of a second official language of the EU,

to the extent necessary for the performance of the duties.

 What about the selection steps?

2 The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL
(Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU
(Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO
(Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).

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The post was published internally within the Commission, inter-institutionally, and brought to the
attention of competition laureates.

In accordance with Article 29 of the Staff Regulations, applications from Commission officials,
officials from other Institutions, and laureates of competitions have priority3. If these candidates do
not best fit the requirements for the position, the Commission can recruit a temporary agent.

For temporary agents under Article 2(a) of the Conditions of Employment of Other Servants, the
post is published directly on the EPSO website, without mandatory prior internal publication.

A selection panel will choose a limited number of candidates for interview, based on the CV and
application form that they submitted. Due to the large volume of applications, we may receive,
only candidates selected for the next step of the selection phase will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in
the interest of the candidates and of the institution, the selection procedure will be carried out in
English and possibly in another language.

2. Recruitment

The candidate selected for recruitment will be requested to supply documentary evidence in
support of the statements made in their application.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-
up, carried out by the Commission.

 Type of contract and working conditions

The place of employment will be Brussels

In case the successful candidate is not an official or a competition laureate, they will be recruited
as a temporary agent under Article 2(b) of the Conditions of Employment of Other Servants,
in function groups AD, AST or AST/SC.

3 Officials from the Commission or other Institutions are invited to use the standard channels (Sysper or inter-
institutional vacancy portal).

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 Grade

The recruitment grade, as well as the step in that grade, will be determined in accordance with
Commission Decision C(2025)4716 on policies for the engagement and use of temporary agents
and with Commission Decision C(2013)8970 laying down the criteria applicable to classification in
step on engagement.

The recruitment grade will be calculated based on the qualifications and the number of years of
professional experience, according to Art. 13 of the Commission Decision C(2025)4716. Higher grades
may be granted exceptionally.

The duration of the 1st contract will be up to 4 years. The contract might then be extended only
once for a maximum of 2 years and in the interest of service, in accordance with Commission
Decision C(2025)4716 on policies for the engagement and use of temporary agents.

All new staff have to successfully complete a 9-month probationary period.

The pay of staff members consists of a basic salary supplemented with specific allowances,
including, where applicable, expatriation and family allowances. The provisions guiding the
calculation of these allowances can be consulted in the Conditions of Employment of Other
Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by
those institutions.

The European Commission applies a policy of equal opportunities and non-discrimination in
accordance with Article 1d of the Staff Regulations.

Should you need further information on working conditions, please refer to Working conditions and
benefits of EU Careers.

For information related to Data Protection, please see the Specific Privacy Statement under “7.
Information to data subjects on their rights”, to find your rights and how to exercise them in
addition to the privacy statement, which summarises the processing of your data.

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