JOB DESCRIPTION

Logistics agent

In OIB – Office for Infrastructure and Logistics in Brussels
European Commission

Job title: Logistic agent
Domain: BUILDINGS and SUPPLIES (incl. logistics)
Where: Unit OIB.RE.3 – “EMAS and Logistics support “, Brussels
Function Group: FG II
Contract Type: 3a
Express your interest until: 19.12.2025 – 12.00 (noon, Brussels time)

WE ARE

The Office for Infrastructure and Logistics in Brussels (OIB) is mandated with the execution of all
activities related to the accommodation of staff, the management of social infrastructure, and the
logistics of the Commission in Brussels, as well as the social infrastructure at the Ispra site.

The OIB.RE.3 unit “Energy, EMAS, and Logistics Support” within the OIB.RE Department “Property
Management” includes two sectors and consists of around 150 people.

The unit also comprises a parking cell that reports directly to the Head of Unit – the team OIB
Where2Park, which is responsible for handling requests related to parking within the buildings
managed by OIB and oversees the compliance of parking’s.

WE PROPOSE

OIB. RE.3 is looking for a logistics agent.

As a Contract Agent FG II, your main tasks will be to:

• Ensure compliance with parking layouts (including on-site visits to verify layout conformity).
• Master the regulations in force regarding parking within the Commission to take appropriate

measures when on-site infringements are observed.

• Manage the functional mailboxes used by the team (tracking tickets in the ServiceNow
application, analysing requests, identifying issues, providing rapid resolution and processing,
and ensuring feedback to requesters until processes are completed).

• Assist users in effectively using the parking space reservation system, providing guidance

on application use, reservation policies, and related topics.

• Collaborate with different services for the regulatory use of parking spaces.

WE LOOK FOR

We are looking for a motivated colleague with a strong sense of diplomacy, analytical and
problem-solving skills, as well as a collaborative and independent mindset.

Our recruit will embrace changes, be flexible, and have excellent adaptability. He/She will enjoy
learning and suggesting improvements.

He/She will be required to visit sites, have a good sense of direction and will have daily contact with
the Commission’s parking users.

1. Required

• Experience at least 2 years in administrative support

2. Personal qualities required for the position

• Client orientation
• Flexibility
• Capacity to communicate technical or specialised information
• Eye for detail / Accuracy
• Analysing and Problem Solving
• Ability to work in a proactive and autonomous way

3. Languages

• Knowledge of French and/or English is an advantage.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of
spontaneous applications. The present call for interests aims at helping the recruiters to identify
potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1.

If you are not registered yet in the open EPSO database, please do so at the following
address: CAST Permanent. Please select under selection procedures for contract agent the
CAST permanent profile that best suits your education and experience.

2. You should send your documents in a single pdf in the following order:

2. completed application form.

1. your CV
Please send these documents by the publication deadline to [email protected]
indicating the call for interest reference EC/OIB/2025/505163 in the subject.

No applications will be accepted after the publication deadline.