JOB DESCRIPTION

1. Organizational Context

a. Organizational Setting

The post of HCM Payroll Specialist is located in the AIMS Human Capital Management Team, Core Enterprise Resource Planning Section of the Enterprise Solutions Division, Information and Communication Technology Department, Administration, Finance and Management Sector.

Enterprise Solutions Division supports users of the Administrative Integrated Management System (AIMS) – WIPO’s comprehensive portfolio of ERP applications. The Division ensures continuous development and ongoing support of IT solutions pertinent to Enterprise Resource Planning, including applications supporting Human Capital Management, Finance and Supply Chain, Program Planning and Budgeting, Recruitment and Reporting.

The AIMS portfolio comprises both commercial off-the-shelf (COTS) and custom-developed applications, including Taleo, PeopleSoft FSCM & HCM and Acuity Stream for risk management. As WIPO embarks on a significant modernization initiative involving migration to Oracle Fusion and other cloud platforms and renewal of its applications landscape, the Enterprise Solutions Division plays a critical role in managing ERP projects, providing technical support for operations and enhancements, and monitoring technology trends to develop sustainable strategies for the future.

b. Purpose Statement

The HCM Payroll Specialist is responsible for the supporting of WIPO payroll solution and thereto related processes and enhancements. This solution is part of the Administration Information Management System (AIMS), an integrated software suite of business applications, based on Oracle Fusion.

The HCM Payroll Specialist plays a pivotal role in supporting payroll operations and enhancements as WIPO transitions to Oracle Fusion and modernizes its ERP landscape.

c. Reporting Lines

The incumbent works under the supervision of the HCM Team Lead of the AIMS Human Capital Management Team (HCM) within Core Enterprise Resources Planning Section.

d. Work Relations

The incumbent works closely with business process owners, to ensure stable and efficient payroll processing and that the solutions provided meet their objectives.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. Work closely with business counterparts to jointly develop strategic plan for performing monthly pay cycles.

b. Provide advice on payroll processing and ensure that systems and applications are well integrated; identify opportunities for simplifying, streamlining and enhancing processes and systems to ensure the delivery of a continuous improvement program.

c. Perform the review of recurring operational issues and software updates related to payroll, in close collaboration with the business process owners.

d. Maintain strong relationships with other HCM/ERP team members, IT focal points in other areas and with subject matter experts to ensure solutions are maintained and enhanced in accordance with established software development guidelines and standards.

e. Oversee payroll solution configuration, maintenance, security, and upgrades, ensuring seamless integration with related modules (Absence Management, Core HR, Finance/GL).

f. Prepare and update functional documentation, test scripts, and knowledge transfer materials to support ongoing operations and compliance.

g. Design and maintain seamless data flows between Payroll and other modules including absence management, Core HR, Finance/GL while identifying opportunities for process improvements.

h. Ensure systems meet regulatory requirements, maintain data security standards, and support audit and compliance reporting needs.

i. Perform other related duties as required.

3. Requirements

Education (Essential)

First-level university degree in computer science, information technology or a related discipline.

Education (Desirable)

Oracle Fusion Payroll certification preferred.

HCM SaaS Solution certification.

Certification in project management methodologies.

Advanced university degree in a relevant field.

ITIL certification.

Experience (Essential)

Minimum of six years of relevant professional experience in payroll-related functions, encompassing multiple areas such as functional analysis and specification, software development, user acceptance testing, software maintenance, documentation standards, training deployment, and quality management.

Extensive hands-on experience with Oracle Fusion Payroll module implementation and administration.

Proven experience implementing HR operational procedures and payroll processes within HCM solutions for large-scale international organizations.

Experience (Desirable)

Extensive hands-on experience with Oracle Fusion suite modules, including Core HR, Absence Management, and related applications.

Language (Essential)

Excellent knowledge of written and spoken English.

Language (Desirable)

Knowledge of French.

Job Related Competencies (Essential)

Strong understanding of HCM/payroll related end to end processes.

Excellent knowledge of configuring Oracle Fusion Payroll configuration including fast formulas, HDL and OTBI.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Excellent organizational skills, with the ability to work within strict time constraints and to meet deadlines.

Strong analytical skills and the ability to accurately reflect and translate business ideas into functional requirements.

High level of client-orientation, listening to and developing awareness for client needs with the ability to flexibly react to changing demands.

Demonstrated ability to support and drive change initiatives, including the rollout of new payroll systems and process enhancements.

Skilled in communicating change, engaging stakeholders, and providing training and support to ensure successful adoption.

Competent user of Oracle Fusion, Microsoft Office applications (Word, Excel, Outlook, PowerPoint), and the ability to quickly adapt to new software, applications and systems.

Job Related Competencies (Desirable)

Knowledge of HR and Payroll business processes applied by the United Nations.

4. Organizational Competencies

1. Communicating effectively.

2. Showing team spirit.

3. Demonstrating integrity.

4. Valuing diversity.

5. Producing results.

6. Showing service orientation.

7. Seeing the big picture.

8. Seeking change and innovation.

9. Developing yourself and others.

5. Information

Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

Annual salary:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the November 2025 rate of 90%

P3

Annual salary

$64,121

Post adjustment

$57,709

Total Salary

$121,830

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions. The selected candidate’s appointment will be subject to an overall term of five years in this position, with normally no possibility of renewal beyond that term. S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.