Under the general supervision of the National Central Accounting Officer and the direct supervision of the General Accounting Supervisor, the successful candidate will be responsible and accountable primarily in recording, monitoring and preparing financial management report related to Revenue and Accounts Receivable. 

• Recording of Revenue, Accounts Receivable and Other Transactions.  
• Facilitate and analyze revenue accrual and accounts receivable (AR) setup for:  

  • submitted payment request and invoice to the donors  

  • projects with funding agreement due upon signature  

  • amounts due on PCA (Project Clearing Account) projects based on quarterly PDR (Project Delivery Report) upload  

  • Member States’ assessed contributions  

• Facilitate and analyze received funds for:  

  • projects under US Government Payment Management System (PMS-drawdowns)  

  • projects with no issued payment request or invoice  

  • partial receipts of accrued revenue  

• Monitor timely clearing of Down Payment from Customers and unallocated receipts. Follow-up Offices on the project code and/or coordinate with Project ID and PIU (Project Information Unit) on a timely basis.  
• Facilitate and analyze request on following; and record adjustment appropriately:  

  • return of excess funds and interest  

  • project fund transfers  

  • adjustment to receivables  

  • general ledger adjustment for foreign currency differences and bank charges  

  • other bookings for sale of publication and project opening balance  

• Respond to queries and investigate issues raised by Offices, HQ and other departments/units including but not limited to:  

  • revenue policies and procedures  

  • accounts receivable and revenue balances  

  • revenue entries   

• Employ internal controls relating to propriety of revenue, receivables and other related accounts. Recommend/adopt improvements as needed.  
• Manage and monitor the “Revenue Mailbox” for payment request / invoice issued to donors, incoming funds, and other requests from HQ and Offices worldwide.  
• Monitoring of Accounts Receivable.  
• Generate monthly AR aging report and prepare AR follow-up monitoring sheet.  

  • Coordinate and follow up with Project Managers and Finance contacts on long outstanding AR and update status in the monitoring sheet.  

  • Investigate any high risks receivables relating to deficit and ineligible costs and coordinate with Accounting Division-HQ (ACO).  

  • Monitor and clear all the customer accounts on a timely basis.  

• Preparation of Schedules for the Financial Management Report (FMR) and Other Reports. 
• Prepare Quarterly Income Schedule (List of Operational Contributions by Donor and by Project) for submission to ACO.  

  • Prepare Quarterly Schedule of Receivables identifying the old outstanding and large receivables for submission to ACO.  

  • Prepare Quarterly Report on Summary of Income and Expenditure for US Refugee Programme (USRP) and calculate for interest income, if any as part of Report forms of reporting package to US Government. Coordinate with Offices and other units any unusual income items.  

  • Prepare yearly report on income received by category and country for DRD (Donor Relation Division) reference in budget activity.  

  • Prepare yearly AR aging report by category and country including subsequent collection analysis for submission to ACO.  

  • Prepare ad hoc reports as required by various internal and external stakeholders.  

  • Employ appropriate internal controls to facilitate reporting of valid and correct transactions through clearing of items in the exception reports; reconcile amount with main accounts and resolving review notes.  

• Others  

  • Assist in reconciliation of PCA balance yearly or as needed.  

  • Support during audits (internal and external) on preparation of schedules and help resolve queries on revenue and accounts receivable areas.  

  • Prepare the business specifications/requirements; and perform testing procedures during development stage for automation of financial reports and procedures in PRISM in view of streamlining the business process related to revenue and accounts receivables.  

  • Making recommendations to ACO, Regional Accounting Support and / or Regional and Country Offices on both procedural and policy improvements and efficiencies in accounting and finance area with a view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.  

  • Perform other administrative and accounting functions as may be required. 

• University degree in Finance, Accounting or a related field from an accredited academic institution, with three years of relevant professional experience in Accounting or Finance; or 

• Completed High School degree from an accredited academic institution, with five years of relevant professional experience. 

• Preferably a Certified Public Accountant (CPA) or its equivalent. 

• Experience in the field of Finance and Accounting 

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Interested applicants may send their applications to hrmanila@iom.int no later than 16 March 2023. VN Number and Position Title (DR 011/2023 – Accountant – Accounts Receivable) should be specified in the SUBJECT field.

IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.

Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding.