Administrative Assistant (Adv#225/2022)

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    7 days ago
  • Category:
    Administration
  • Deadline:
    December 3, 2022

JOB DESCRIPTION

icddr,b is a Bangladesh-based international health research institute that strives to solve key public health problems through high-quality scientific research and innovation. icddrb as a values-based organization encourages women and people with disabilities.

Position description
The Virology Laboratory conducts research, provides support to projects and training. It is working on both human and animal viruses and the viruses include but are not limited to rotavirus, norovirus, influenza and other respiratory viruses, nipah virus, HIV and HCV. The laboratory scientists conduct research and activities as principal investigators, co-principal investigators and co-investigators in collaboration with national and international institutes/universities and with different Divisions of icddr,b.

The Administrative Assistant will report to the Coordination Manager and will be responsible for coordinating and organizing all administrative, logistics, procurement, event management and other areas as per the requirement from senior project staff of the Virology Laboratory with the objective of providing efficient administrative support to Virology Laboratory/Project staff. S/he will be involved in –

  • Understand the requirements of lab material in advance (timelines, resources, people etc.) of the different laboratories and project team of Virology;
  • Keep track record for budget-wise expenditures; Maintain petty cash/revolving fund and required advance;
  • Prepare invoices against laboratory tests services; different type of memos and correspondence letters;
  • Manage local and international travel of staff
  • Organize meetings involving national and international stakeholders; Take notes and prepare minutes of the meeting;
  • Liaison with the procurement department for purchasing of resources;
  • Distribute logistics to laboratories as per requirement
  • Ensure maintenance of laboratory equipment, computer/laptop, HVAC etc for proper support. Liaison with IT for the smooth operation of IT-related devices.
  • Raise stock items requisition, transport requisition;
  • Process expenditure bills and vouchers for reimbursement;
  • To maintain systematically way the document management systems, financial reports, and reports to various committees;
  • Perform other administrative and functional tasks as directed by the supervisor and other senior project staff.

Required qualification and experience:

  • Bachelor degree with good academic records;
  • At least 5 years of experience in the administration domain preferably in a multi-national research organization; Candidates will be given preference who have direct exposure in the laboratory related project.

Location: Dhaka.

Contract Type and duration:

  • Fixed Term; duration will be one Year with a possibility of extension subject to availability of fund and performance.

Salary & benefits:

  • Annual Tk. 496,260/- inclusive of house rent, conveyance, and other admissible benefits;
  • 14.8% provident fund contribution, income tax paid by icddr,b, children allowance @Tk.1,917/- per child per month, festival bonus, contributory healthcare support including dependent spouse and children, group life insurance, and subsidized canteen. Transport and daycare facilities are subject to space availability.

Notes of attention:

  • Only short-listed candidates shall be invited for written test /interview;
  • The Organization reserves the right to make an appointment at a grade lower than that advertised;
  • icddr,b does not charge any fee at any stage of the recruitment process.

Interested candidates who fulfill the requirements should submit online applications using icddr,b website: career.icddrb.org by December 3, 2022.