The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.
The Office of the President and Vice-President of IFAD (OPV) oversees the Corporate Services Support Group (CSSG) and supervises the Protocol Unit. The CSSG comprises: (a) Office of the General Counsel (LEG); and (b) Office of Audit and Oversight (AUO), reporting to the President; (c) Office of Strategic Budgeting (OSB); (d) Quality Assurance Group (QAG); (e) Change, Delivery and Innovation Unit (CDI); and (f) Office of Enterprise Risk Management (RMO), reporting to the Vice-President; and (g) Ethics Office (ETH), a stand-alone unit reporting administratively to the Vice-President.
OPV provides strategic oversight and direction to the entire organization, including all decentralised offices, and is responsible for IFAD’s strategic leadership, and all departments report to it. Most importantly, OPV is the highest-level of political and strategic engagement with IFAD Member States, Rome-based agencies, and other UN agencies and IFIs, leveraging the Fund’s resources, knowledge, relationships and reputation to ensure IFAD achieves its mandate through IFAD-funded programmes and non-lending activities providing sustainable impact to its target groups. The Office also serves as the primary liaison with the Senior Executive Management Team and supports general governance of the organization. The Office of the President and Vice-President leads the implementation of the strategic plan for the organization, as well as develops or champions new initiatives to improve organizational efficiency, visibility, and organization-wide leadership development.
The position is located in the OPV division and the incumbent works under the direct supervision of the Executive Assitant (EA) to the President.
The Administrative Assistant is accountable for operational support and clerical services to assist in the smooth running of the technical division.
The Administrative Assistant in OPV will be responsible for activities to ensure smooth logistical arrangements for the travel of the President and for staff in the Office of the President and Vice-President (OPV), including liaising closely with different parts of the organization to ensure timely meetings and events of the President of IFAD. The second main responsibility of the role is to maintain the invitations to the President for attendance.
In particular, the Administrative Assistant (Front Office) will:
Administrative Assistants typically report to a higher-level Assistant or Associate. The work is standard and repetitive in nature; there are no specialized administrative activities that would require formal training performed on a regular and recurring basis. Key performance indicators include the complete and accurate performance of assigned, recurring activities. The incumbent brings any inconsistencies or discrepancies to the attention of the supervisor or responsible specialist.
Administrative Assistants arranging travel, procurement and information technology support. Typical contacts within the division, office or departments as well as external contacts consist of responding queries.
IFAD staff members are international civil servants subject to the authority of the President of IFAD. In accordance with IFAD’s Human Resources Policy, the President can decide to assign them to any of the activities of the Fund. All International Professional staff members are required to be geographically mobile and positions in the professional category are subject to changes in location at any time in line with strategic priorities and reform initiatives in IFAD.
IFAD is an Equal Opportunity Employer and does not discriminate on the basis of ethnic, social or political background, colour, nationality, religion, age, gender, disability, marital status, family size or sexual orientation.
Please be aware of fraudulent job offers. IFAD does not charge any fees at any stage of the recruitment process. Official communication from IFAD will always come from e-mails ending in @ifad.org.
In the interest of making most cost-effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful.
Applicants for National positions at General Service level must be legally authorized to live and work in the country of recruitment at the time of application. Any job offer is subject to evidence from the candidate to have obtained and be able to maintain the legal status to live and work in the country of recruitment