Standard Job Description
Associate Reporting Officer Organizational Setting and Work Relationships Under the overall guidance of the Senior Communications or Donor Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR. S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity. Duties – Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports. – Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media). – Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports. – Participate in annual reporting and planning process. – Work closely with Information Management to ensure accurate and attractive data presentation, including maps. – Support the monitoring of UNHCR¿s partnerships and consolidate information about Partners¿ activities. – Assist in the preparation of briefing kits and presentations for missions and visitors. – Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors¿ contributions to UNHCR. – Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting. – Prepare and distribute minutes of meetings. – Provide technical support, training and clarification on UNHCR¿s reporting policies and deadlines. – May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control. – Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant. – Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Journalism; Public Administration; Communication; International relations; Political Science; Law; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses n/a Relevant Job Experience Essential Experience in conducting, participating in and reporting on meetings, and drafting reports. Experience in programme/project development, planning, implementation, and/or monitoring. Desirable Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media. Functional Skills PG-UNHCR’s Programmes IT-Computer Literacy DM-Data collection methodologies SO-Networking CO-Strategic Communication (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
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General guidance and support are received from the Senior External Relations Officer. However, the incumbent should be able to work under minimum supervision, be creative and innovative. Guidance may also be given by the various specialized units in the office.
– Within UNHCR: Close contact with all sections to gather and analyze information. Regular liaison with counterparts in Headquarters and in the Regional as well as UNHCR donor capital offices is also required.
– With EXTERNAL Parties: Primarily with donors within a specific portfolio, as well as with other external parties as required.
Accurate and well-presented information will promote UNHCR action for refugees, contribute to good decision-making, and help with fundraising. Errors can lead to inappropriate action, and impact negatively UNHCR ‘s image and affect funding-raising efforts.
Candidates should be able to work under pressure, be able to multi-task, and have great attention to detail. The incumbent will be expected to organize donor missions and briefings including for high-level delegations where effective coordination with multiple stakeholders including field offices, donors, and partner organizations will be key. While not necessary, familiarity with the Syria situation and the Lebanon operational context would be an advantage.
In addition to being an excellent and precise drafter, the ideal candidate will be able to present information in a visually comprehensive and compelling manner and have an ability to work with various software (e.g. excel, In Design, Adobe, etc.) is desirable. Furthermore, familiarity with the organization’s budget structure would be an added value for financial analysis and tracking of funding against needs and implementation arrangements in close coordination with the programme unit. In addition, the candidate is expected to have experience in digital diplomacy through social media and will be required to draft donor-related social media posts.
There are some 0.8 M Syrian refugees registered with UNHCR in Leb. which continues to be the highest refugee-hosting country per capita. With no approved camps in the country, refugees are living in hundreds of locations across the country. The 2020 (VASyR) found that 89% of the Syrian refugee population is now living under the extreme poverty line, up from 55% in 2019. The Syrian refugee response is led by the Government and local actors, supported by the INT. community. UNHCR the lead agency established a sector-based structure in country that brings together over 100 UN agencies, NAT/INT. NGO partners to agree on the strategic priorities addressing the needs of POCs. The Lebanon Nat. response falls under the 3RP. Mount Lebanon, Qobayat, Tripoli and Zahle are category B family duty stations, Beirut is temporarily category C and Tyr is a category C family duty station.
There are now many factors of insecurity that are likely to trigger violence such as acute political polarization, failing socio-economic, financial environments and the resurfacing of ISIL support networks. It has been assessed that protests will continue at `higher pace’ with roadblocks and increased violence but this may also result in an increase of theft and carjacking. The terror threat is slowly increasing partially due to the degradation of the inhibiting context. While still technically in a state of war and ongoing tense relationship between Lebanon and Israel, the risk of an armed conflict remains very low as neither side has shown a willingness to escalate military operations despite exchanging harsh rhetoric and warning shots on multiple occasions.
Anti-government protests have been ongoing since Oct. 2019, while initially widespread and peaceful, the protests decreased in scope but increased in violence, prompting security services to employ batons, tear-gas, rubber bullets, and water cannons what may affect residencies close to gatherings. Although crime was at its lowest, figures are slowly increasing with theft showing the largest increase. UN staff remain indirectly affected by crime, they are potential targets of opportunity, rather than of choice. The shortage in medical treatments, fuel/gas for generators and vehicles and primary needs may affect some staff and dependents. This has to be taken into consideration when planning the movement to Lebanon. (each person should have a minimum of 6 months treatment when entering Lebanon to avoid any problem and plan resupply)
BA: Journalism (Required), BA: Law (Required)
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration
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Bi-annual Compendium 2022 Part B – November 2022
This position doesn’t require a functional clearance