Budget & Finance Assistant 

JOB DESCRIPTION

OBJECTIVES OF THE PROGRAMME

The mission of WHO’s Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The Management & Administration Department of the Health Emergencies Programme is responsible for effective management and administrative support for the emergencies programme and for ensuring that WHO emergency operations are rapidly and sustainably financed and staffed. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the Emergency Programme, including during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence.

DESCRIPTION OF DUTIES

Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities:

* Act as the focal point for budget and finance matters, respond to queries, escalate actions to GSC and GMG departments and report difficult issues to the Management Officer. * Provide information and guidance on the application of WHO rules, policies and procedures and ensure correct application of policies and procedures and contribute to the improvement of existing procedures. * Monitor compliance, analyze and report on areas covering but not limited to the funding situation and gaps, planned costs and rates, donor agreements, travel costs, communication costs, private calls, overtime, hospitality, procurement. * Provide guidance and support for operational planning to the various departments and manage workplan creation for the office of the EXD (EXDO), ensuring the operationalization of PRP guidance documents and solving GSM issues with the assistance of ITT and PRP* Manage EXDO workplans and assist with the management of other workplans when needed. * Perform other related duties including replacing and backstopping as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education.
Desirable: Accounting or Programme management courses.

 

Experience

Essential: At least eight (8) years of practical experience relevant to the position, with increasing levels of responsibility and experience working with WHO Global Management System for a minimum of 3 years.
Desirable: Experience in Oracle-based or other ERP systems an asset. Experience with United Nations or International organization.

 

Skills

Demonstrated skills and experience in budget, finance and procurement with the ability to produce and analyze data and recommend appropriate actions. Sound judgment to detect shortcomings and anomalies and ability to recommend remedial actions in line with WHO financial rules and regulations. Very good knowledge and skills in the use of ERP systems. Ability to work under pressure and to meet tight deadlines. Sound judgment, integrity and tact in dealing with others. Good communication (written and oral) and interpersonal skills. Good knowledge of the WHO or UN administrative rules, regulations and policies, including changes due to IPSAS implementation.

 

 

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself

 

 

Use of Language Skills

Essential: Expert knowledge of French.

Desirable: Intermediate knowledge of English.

 

 

 

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 11,368,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

 

 

 

ADDITIONAL INFORMATION

 

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.