Country Financial Management Associate

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    2 weeks ago
  • Category:
    Finance
  • Deadline:
    December 26, 2022

JOB DESCRIPTION

Organizational Setting

The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and  advocates at the local, national and international level for policies that contribute to rural transformation.

The Financial Operations Department (FOD) is a dynamic financial, strategic and responsive business partner and service provider fully supporting IFAD in developing its financial strategy and managing its financial, investments and material resources. FOD ensures that these resources are efficiently, economically and effectively used to achieve IFAD’s objectives in the long-term and deliver on its development commitments.

The Financial Management Services Division (FMD) develops and oversees financial policies and project financial management practices in IFAD-funded operations, including financial reporting, audit, project liquidity management, fiduciary compliance and support. The division is responsible for IFAD’s financial management workforce including consultants.

Applicants for National positions at General Service level must be legally authorized to live and work in the country of recruitment at the time of application. Any job offer is subject to evidence from the candidate to have obtained and be able to maintain the legal status to live and work in the country of recruitment.

The position is in Nairobi and the incumbent works under the direct supervision of the Country Financial Operations Officer.

Job Role

The focus of the incumbent is on the provision of both standard and specialized activities pertaining to disbursements financial management tasks and systems.

Specialized activities pertain to the application of finance regulations and rules requiring the selection, interpretation and assembly of information and data from several sources in examining problems for which several possible solutions exist but which are covered by precedent and general practice. Issues requiring clarification and decision are directed to the supervisor. Standard activities include all other processes not requiring the application of formal regulations and rules.

All finance staff support the Fund’s finance strategy as well as commitment to financial integrity by acting as a responsive service provider with a focus on results and driven by IFAD’s mission and values. The incumbent is a credible, trusted assistant to the client offices served and the Department/Division/Unit where assigned.

The incumbent is also accountable for specialized support pertaining to complex financial processes requiring interpretation and application of rules and practices as well as an understanding of the Fund’s policies and programmes.

Key Functions and Results

1. FINANCIAL MANAGEMENT SERVICES: The incumbent supports IFAD staff in the efficient and effective delivery of IFAD-supported projects. This involves loan and grant disbursement and administration and other financial management tasks, including substantive support to mission-related activities, tracking deliverables against established deadlines, data analysis, and support to oversight of project financial management, as required. Activities performed typically include:

  • Assisting in the preparation of Financing Agreements and Financial Management and Financial Control Letters (FMFCL) for new projects or as amendments and revisions for existing projects, as required;
  • Assisting in the initial review of audit reports and mission reports by identifying transactions or amounts that require examination or follow-up with Borrowers, following up on timely submission of financial and audit reports and reports indicating action taken on supervision mission recommendations; liaising with internal and external clients as required;
  • Assisting in the finalization and dispatch of audit compliance and other financial management correspondence to Borrowers;
  • Supporting the diligent review of selected Withdrawal Applications (WA) received from Borrowers/Recipients to confirm the Borrower’s entitlement to requested funds, assisting in review of supporting documents and financial reports to validate these Applications against approved loans and grants, in compliance with departmental policies and guidelines through the risk based disbursement techniques, and to record these transactions into the institutional systems e.g. (ICP, FMDB, ARTS);
  • Assisting in determination of disbursement risk ratings based on documented fiduciary risks and characteristics of WAs, based on departmental guidelines, providing inputs to risk based disbursement master table to record; and
  • Researching and collecting data from internal and external sources for reports/queries for monitoring divisional performance indicators, for monitoring project closure status and ensuring appropriate follow-up;
  • Assisting with the development of improved practices and procedures;
  • Supporting officers with the hiring and contract management of short term financial management consultants, including monitoring missions and contract cycle;
  • Assisting in the preparation of financial management workshops or other capacity building events;
  • Ensuring that relevant financial documents are stored in institutional FMDB and ARTS systems; and
  • As appropriate, supporting activities related to the oversight of project financial management in coordination with and under the overall guidance of the (Senior) Finance Officers.

2. KNOWLEDGE BUILDING AND KNOWLEDGE SHARING SUPPORT: The incumbent supports the collation and dissemination of good practices, lessons learnt and results in close collaboration with the FMD HQ anchors and regional teams and other IFAD staff. This may include identification of project training needs and contribution to the organization of related trainings, workshops, and capacity building of project staff in program implementation, financial and budget management. S/he may also support organizing knowledge sharing events and the preparation of short analytical knowledge management papers on relevant thematic issues to promote knowledge sharing between various programmes, within the division and the remainder of IFAD.

3. MANAGERIAL FUNCTIONS: Is accountable for integrity, transparency, and equity in the personal use of assigned IFAD resources, including equipment, supplies.

Key Performance Indicators

The impact of the work of the incumbent affects the administrative support of the division, as well as the timely completion and delivery of team activities related to financial processes and is closely interrelated with the work of other members of the finance team. They play a key role, as a member of the team, in providing routine and some specialized information both to clients departments and to more senior members of the team on finance procedures and the progress of delivery against standards and deadlines. The incumbents work with supervision, seeking advice from and/or reporting to supervisor as needed for processes where the guidelines and procedures are not clear.

Working Relationships

The incumbent is constantly involved in working closely with colleagues in the finance team and with client departments and staff in the exchange of information related to the handling and resolving of standard as well as specialized processes and delivery of financial services. These relationships are important to ensure that (a) finance deadlines are met, (b) actions adhere to financial policies and rules and (c) the Fund’s staff are kept aware of the importance of financial integrity in all operations.
S/he works seamlessly with other finance analysts and associates, adopting a pooled approach across all regions and portfolios to handle incoming requests from senior finance colleagues. The incumbent maintains contacts with counterparts in client departments. External work relationships normally require an exchange of information with counterparts including staff from projects, governments, and consultants. A positive outlook of IFAD as a credible/reliable development partner is emphasized in the maintenance of relationships with counterparts.

Job Profile Requirements

Organizational Competencies:

Level 1:

  • Building relationships and partnerships – Builds and maintains effective working relationships
  • Communicating and negotiating – Communicates effectively; creates understanding between self and others
  • Demonstrating leadership – Personal leadership and attitude to change
  • Focusing on clients – Focuses on clients
  • Learning, sharing knowledge and innovating – Continuously seeks to learn, shares knowledge & innovates
  • Managing performance and developing staff –
  • Managing time, resources and information – Manages own time, information and resources effectively
  • Problem-solving and decision-making – Demonstrates sound problem-solving and decision-making ability
  • Strategic thinking and organizational development – Personal influence
  • Team working – Contributes effectively to the team

Education:

  • Level – High school diploma. Baccalaureate is preferred.
  • A university degree from an accredited institution in a relevant technical area will be an advantage
  • Areas – accounting, finance, business administration
  • Degree must be an accredited institution listed on https://www.whed.net/home.php .

Experience:

  • At least 5 years of progressively responsible experience in financial administration.
  • Position-specific experience: At least 2 year(s) of relevant accounting or financial administration experience, preferably in an international financial institution, or another multi-cultural organization or institution or a national organization.

Languages:

  • Required: English (4 – Excellent)
  • Desireable: Working knowledge of French or Spanish (3 – Good)

Skills:

  • Procedure adherence: Ability to strictly adhere to established, formal guidelines, including in new situations
  • Procedure interpretation: Ability to interpret established, formal guidelines to address and recommend solutions or further actions required
  • Topical expertise – Administration: Expertise relevant to the specific role (e.g. For ethics office assistant, procedures outlined in the Code of Conduct, Discipline and Anti-harassment provisions of applicable rules and guidelines)
  • Written communication: Ability to use written communication as a main tool in profession, including for speech writing; clear, succinct and convincing written communication; highly professional, balanced and diplomatic language
  • Financial reporting & accounting: Know-how in financial reporting, statutory and other reporting as well as advanced application of IFRS standards, derivatives, loan credit risk, financial regulations, policies, rules and procedures applicable to IFAD and IFIs
  • Time management: Adherence to deadlines under time constraints and pressure (e.g. to deliver governing body documents on time); ability to coordinate and manage complex workflows and in-house and external teams
  • Basic ICT & digital fluency: Expertise relevant to the specific role (e.g. in-depth, computer information systems, including micro-computer operating systems software, hardware and applications software and other office technology equipment), end-user computing configuration management
  • Client orientation: Strong critical thinking combined with communication skills to liaise between the business and technologies to understand business problems and needs, document requirements and identify solutions
  • Problem solving: Strong systemic and structured thinking, ability to identify and dissect problems into components and formulate a comprehensive set of creative viable and sustainable solutions and strategies
  • Loans & grants: Know-how in designing loan and grant operations and managing loan and grant preparation process

Other Information

IFAD staff members are international civil servants subject to the authority of the President of IFAD. In accordance with IFAD’s Human Resources Policy, the President can decide to assign them to any of the activities of the Fund. All International Professional staff members are required to be geographically mobile and positions in the professional category are subject to changes in location at any time in line with strategic priorities and reform initiatives in IFAD.

IFAD is an Equal Opportunity Employer and does not discriminate on the basis of ethnic, social or political background, colour, nationality, religion, age, gender, disability, marital status, family size or sexual orientation.

Please be aware of fraudulent job offers. IFAD does not charge any fees at any stage of the recruitment process. Official communication from IFAD will always come from e-mails ending in @ifad.org.

Applicants for National positions at General Service level must be legally authorized to live and work in the country of recruitment at the time of application. Any job offer is subject to evidence from the candidate to have obtained and be able to maintain the legal status to live and work in the country of recruitment.