Assignment title: Data Management Officer, NO-B, SSA, Roster
Contractual Arrangement: Special Service Agreement (SSA)
Duty station: To be determined as per IMTs needs
Duration: To be determined as per IMTs needs
Host Entity: World Health Organization (WHO), WHO country Office, Uganda
1. Organizational context and brief project description
The mission of WHO’s Health Emergencies Programme (“The Programme”) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.
In the context of the WHO Health Emergencies Incident Management System (IMS), at the country level, the incumbent will support the incident data management system, the collection, collation, management and analysis of data relevant to the emergency incident, aggregate the relevant information in the form of narrative text, maps and graphics for use in decision-making, health sector situation reports, donor reports, and other relevant documents.
2. Description of tasks:
Within the delegated authority and under the supervision of the Information Management Team Lead, and under the overall guidance of the Incident Manager and Head, WHO Country Office (WCO), and working closely with counterparts at the respective WHO Regional Office and WHO HQ, the UN the Data Manager will:
• Manage the incident databases (cases and contacts) including content, structure, file
location, backup system;
• Collect collate, manage and analyses data from all partners; aggregate the relevant health
related information such as mortality and morbidity, location of hospitals, primary health
care units, other health care facilities, etc. and transform it into narrative text, maps and
graphics to enable strategic planning and decision-making;
• Aggregate and maintain information from technical teams, field offices and partners
including contact lists, event specific information (what, where, who, how many, how
quickly, current status), health indicator data, health situation data, health response data,
• Develop tools to harmonize data collection and processes across WCO and field offices to
facilitate consolidation of information. Respond to specific information requests from the
technical teams and partners, ensure dissemination of information and knowledge sharing
with all partners;
• Provide country-specific and aggregate intercountry information to the relevant WCO
websites, manage email boxes and share points, as required;
• Provide technical expertise during interagency initiatives, related to information and data
management, seeking to improve information sharing between institutions, to strengthen
access to information from other organizations and clusters, and to contribute to
intersectoral dashboards and reports;
• Verify data quality (completeness, timeliness), identify gaps in health information
management, recommend corrective actions and prepare relevant documents to include
in project proposals, internal and external situation reports (SitReps), bulletins, health risk
assessments, health needs overviews (HNO), and strategic response plans (SRP), etc;
• Participate in any other activity that may be required in connection with the incident data
management and perform any other incident-specific related duties, as required by the
3. Qualification, experience, knowledge and skills
Essential: First level university degree in information or data management, computer sciences,
statistics, applied math or public health, complemented by training in databases development
and/or management from an accredited and recognized academic institution, is required;
Desirable: Post-graduate degree in public health, qualitative surveillance or statistics, is desirable;
Essential: • At least two (2) years of relevant professional work experience, at the national and international level, in data and/or information management, including experience in emergency operations or humanitarian context.
Desirable: • Prior emergency disaster and health outbreak response or humanitarian work experience at the field level, with WHO/UN system, health cluster partners, relevant nongovernmental or humanitarian organizations.
c) Functional knowledge and skills:
• Demonstrated knowledge of information management and monitoring systems as related to
emergency response and relief operations;
• Proven skills in the field of statistical data collection, assessment, analysis and monitoring in a
public health context;
• Advance ability to design, manage, analyses and coordinate complex information system projects, computer-based applications and databases, web-based tools.
• Excellent knowledge of Microsoft Office applications;
• Working knowledge of online data collection applications, statistical analysis packages
(Stata, SPSS, etc);
• Good knowledge of database and GIS programmes (e.g. ArcView).
d) Competencies and values:
• Communication: expresses oneself clearly in conversation and interaction with others; actively listens. Produces effective written communications. Ensures that information is shared.
• Teamwork: develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.
• Moving forward in a changing environment: is open to, and proposes, new approaches and
ideas. Adapts and responds positively to change.
• Promoting innovation and organizational learning: invigorates the Organization by building a
culture which encourages learning and development. Sponsors innovative approaches and
• Respecting and promoting individual and cultural differences: demonstrates ability to work
constructively with people with different backgrounds and orientations. Respects differences and ensures that all can contribute.
e) Language skills
Fluency in English