Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The overall objective of the UNEP’s Industry and Economy Division is to encourage decision-makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.

The Chemicals and Health Branch work closely with governments, industry, and civil society organizations around the world to develop mainstream solutions for the sound management of chemicals and waste. The position is located in the Industry and Economy Division, Chemicals and Health Branch in Geneva duty station.
Under the overall guidance by the Chief of Chemicals and Health Branch and direct supervision of the Administrative Officer the incumbent will perform the following duties:

Responsibilities

i) Chemicals and Health Branch Human Resources Management Focal Point: The incumbent is responsible for supporting the complete workflow of Human Resource activities of the Branch and ensures maximum compliance with United Nations (UN) rules and regulations.
ii) Chemicals and Health Branch Requisitioner: Support the Branch’s Requisitioning requirements for consultant contracts and low value procurement.

1. Human Resources Management (Branch Focal Point)
Initiates, reviews, processes and follows-up on actions related to the administration of the Branch’s human resource activities, e.g., recruitment of staff, consultants, and interns, ensuring consistency in the application of UN rules and procedures.
Processes Job Openings in INSPIRA keeping track of all open vacancy announcements for the Branch.
Facilitates and supports process regarding staff placement, promotion, relocation, performance appraisal, training etc.
Prepares/reviews documentation and background materials on classification related matters.
Coordinates requests for Flexible Working Arrangements (FWA) and ensure data tracking.
Time management: liaise with staff member and Human Resources (HR) assistants in Staff Pay and Benefits / United Nations Office Of Nairobi (UNON) as needed regarding Certified Sick Leave. Support First Reporting Officers as needed to verify the leave data in Umoja for all staff in the Branch.
Liaise with Divisional HR Focal Points to facilitate a smooth workflow within the Division and the Branch regarding ongoing recruitments.
Supports and facilitates induction (on-boarding) and separation (off-boarding) process of staff in collaboration with UNEP Corporate Services Division (CSD) Senior HR Assistant. Keeping copies for tracking.
Monitors staffing table and prepare relevant statistical data/charts for senior management.
Initiates requests for mapping of Professional staff as Consultant Administrators.
Performs other related administrative duties, as required.

2. Branch Requisitioner – CIC and Procurement
Prepares requisitions in Umoja for shopping carts for consultant contracts and payments, ensuring proper procedures and overseeing consolidated monthly consultant payroll.
Assists with Umoja entries for procurement as requisitioner using overall best practices for conducting UN Procurement.

3. General Administration
Assists with obtaining UN Laissez Passer for Professional staff in Geneva.
For Geneva-based Units: provide security documents for issuance of identity badge and passes of all staff, consultants, individual contractors, and Interns working in the office in the Geneva.
Request the creation or cancelation of international telephone lines for on-boarding and off-boarding personnel respectively.
For Geneva-based Units: as ICTS Focal Point, request new email accounts, closure of accounts, update of email distribution lists, manage access to mailboxes, etc., in accordance with staff members’ Personnel Action or Letter of Appointment.
For Geneva-based Units: support management of office space and IT equipment arrangements for arrivals, departures, office moves for staff, consultants, individual contractors, and interns.
Draft correspondence to respond to enquiries in respect to relevant administrative and personnel matters.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Perform any other duties as may be assigned.

Competencies

PROFESSIONALISM: Knowledge and understanding of administrative rules and regulations in the UN or other international or public sector organization is required. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Supplemental training in human resources, writing skills is desirable.

Work Experience

A minimum of seven (7) years progressively responsible experience with administration, two (2) years of the 7 in human resources or personnel management is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.

Experience in Administration, project management, personnel administration, and/or procurement is required.

Experience using Enterprise Resource Planning (ERP) i.e., Umoja or INSPIRA or similar human resource software is required.

A minimum of one (1) year or more of experience in data analytics or related area is desirable.

Experience working with various offices of the United Nations Secretariat, United Nations Agencies, Funds and Programmes, the European Union, the North Atlantic Treaty Organization, Non-Governmental Organizations or Permanent Missions is desirable.

Experience with UN or similar international originations rules and regulations is desirable.

Experience providing guidance to staff on human resources rules and regulations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.

NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “knowledge of” equals a rating of “confident” in two of the four areas.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.

Special Notice

Appointment against this post is for an initial period of one (1) year and may be subject to extension.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Internal Applicants – when completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Contact Us” link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.