Coordination Officer

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
  • Posted:
    2 weeks ago
  • Category:
    Management and Strategy
  • Deadline:



In the context of the WHO Health Emergencies Programme, the incumbent will support the Executive Office and WHO Representative by providing liaison and coordination support with national and sub-national authorities at all levels as well as UN and NGO partners in the implementation of the in the implementation of BCE, GPW13 and  CCS in Ukraine


The WHO Country Office is an integral part of the WHO Regional Office for Europe. Its main role is to facilitate and coordinate all WHO activities at country level. This is done through facilitating the implementation of the Biennial Collaborative Agreement with the country and its corresponding work plan. The WHO Country Office maintains good working relations and ensures a two-way flow of information exchange between the country and WHO.
All Member States of WHO in the European Region share the common value of the highest  attainable standard of health as a fundamental human. All of WHO actions are based on this and  rooted in the General Programme of Work. The 13th General Programme of Work defines the  mission of WHO as one to promote health, to keep the world safe, and to protect the vulnerable.
The GPW calls for heightened accountability, prioritising impact and outcome at country level, and  to improve the lives of three billion people, through universal health coverage, through addressing health emergencies, and promoting healthier populations. Addressing health emergencies (second  billion) is the core mandate of the WHE programme. The mission of WHO’s Health Emergencies  Programme (The Programme) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies. WHO’s  mandate revolves around six core functions: (i) providing leadership on global health matters; (ii)  shaping the health research agenda; (iii) setting norms and standards; (iv) articulating evidencebased policy options; (v) providing technical support to countries; and (vi) monitoring and assessing health trends. As part of the GPW 13 second billion WHO aims to strengthen capacities of the  national stakeholders to prevent, prepare for and respond on the health emergencies. WHO leads the  UN system in helping Member States to strengthen national readiness and response to health  emergencies. Identifying opportunities for new alliances and partnerships, ensuring coordination  and partnership with national authorities are key areas of WHE’s work to share key messages,  identify ways of moving forward on different aspects of public health preparedness response in  Ukraine, for providing expert advice and technical support towards a coordinated, efficient and
inclusive response to health emergencies focusing on advancing activities to prevent, detect and respond to public health threats.


The Executive Office is a medium office for core WHO staff and project teams and key national  and subnational counterparts as well as UN and NGOs to promote the advancement of WHO  technical and strategic advice as well as operational activities. This means that the coordination officer supports the establishment and the continued active collaboration by WHO Country Office  staff members and national and sub-national authorities. The Officer works under the supervision of the Executive Officer. The role of the incumbent is that of a generalist with deep knowledge of the national political context and of the NGO and UN network in the country. He/she is responsible for day to day coordination with national, sub-national and international counterparts, also with all the
relevant technical divisions. The incumbent will have the role of facilitator to deliver specific  objectives working within teams in the organizations and with national counterparts. General  guidance is provided to the incumbent by the Executive Officer and WHO representative. Technical staff in the WHO Country  Office provide strategic direction of work and guidance on the delivery of technical assistance  required. A proactive role in seeking guidance from colleagues, searching and analysing evidence,  and usage of WHO prepared guidelines is foreseen. The areas of work are guided by the Biannual  Collaborative Agreement, the Humanitarian Response Plan, the WHO  peacebuilding strategy in Ukraine, and any emerging emergency needs. Independence in decision making on coordination matters is expected and incumbent has to exercise judgement in providing coordination. A wide range of contacts within the organization and with various level of national  and sub-national government is expected -the purpose is to support WHO’s technical, strategic and  operational activities implementation. Additional contacts both within RO (including other country offices, centres and office in Copenhagen) and HQ to seek technical support for planning  collaborative activities in the country, are foreseen. Under supervision and guidance of Executive Officer regular contacts are maintained with national and local health administration and other national  institutions to provide and obtain necessary information, coordinate project implementation, carry  out evaluations, etc and to liaise with international and bilateral partners. The incumbent has  contacts with counterparts in Kyiv and in all Ukraine 25 oblasts to support WHO’s representation in consultation with Executive Officer, WHE Lead and WR.


1. In the context of the WHO Health Emergencies Programme, the incumbent will support the Executive Office and WR by:
2. providing liaison and coordination support with national and sub-national authorities at all levels as well as UN and NGO partners as well as in the implementation GPW13 ] in Ukraine.
3. Providing operational and coordination  support to establish new alliances and partnerships :- with national stakeholders (MoH, Cabinet of  Ministers of Ukraine, Line Ministries, UPHC, academia).- sub-national stakeholders (municipalities, oblasts administrations).- international and national NGOs and with UN to facilitate WHO’s public health response operations in Ukraine.
4. Producing normative updates to the WHO CO  Office in Ukraine on new ministerial orders, laws, guidance related to public health emergencies management from the Ministry of Health, Cabinet of Ministers, Verkhovna Rada, President of Ukraine. Prepares briefings for supervisor for bilateral meetings with Deputy Minister of Health and State Chief Sanitary Doctor of Ukraine, national security council, Oblast authorities, and  international partners on actions.
5. Preparing briefing packages for WR and WHE lead in preparation of field trips  and missionsfor high-level meetings with government representatives as well as technical visits.
6. Assisting and contributing to promoting partnerships with relevant health stakeholders, and contribute to certifying the correct high technical quality, policy relevant and timely implementation of all tasks and activities carried out under the donor financed initiatives or in agreed partnerships at national and  local level.
7. Acting as a neutral broker and facilitate multisectoral policy dialogue between national  authorities, the donor community and other cooperation partners, including the Humanitarian  Country Team and the UN Country Team, on public health emergency and health and peace  policies.
8. Providing support to the Ministry of Health in activities which include developing, implementing and evaluating national policies and strategies that help to improve preparedness and  response to health emergencies through inter-sectorial action for health with the involvement of stakeholders and actors at national, sub-national and sub-regional level.
9. Providing technical assistance  and policy advice at national level on priority issues such as: emergency preparedness, surveillance  and response, health and social cohesion.
10. Providing support in the application of tools and guidelines  for the improvement of health information and collation of information, data analysis, and  preparation of regular and timely briefings, reports, or situation analysis.
11. Ensuring visibility of WHO’s work by means of networking and partnerships with relevant stakeholders (e.g. media, civil society, government and non-government communications experts from other agencies, etc.).
12. Performing other related duties as required or instructed, including provision of support to other areas of work and teams within the department, as required.

WHO Competencies

*1. Teamwork
*2. Respecting and promoting individual and cultural differences
*3. Communication
4. Moving forward in a changing environment
5. Producing results


Essential knowledge and the skills specific to the position

Ability to work in teams in complex cultural environments. Sound knowledge of WHO policies and programs. Direct knowledge and experience of working in a complex international environment, particularly collaborating with other UN agencies and intergovernmental organizations active in this field. Competence in managing in complex political context. Ability to adapt to difficult environments/ situations and tolerate uncertainties. Demonstrated ability in working with government officials, stakeholders, health actors, civil society and other networks in the area of public health. Analytical skills and demonstrated knowledge on health system analysis.

Education Qualifications

Essential: University degree (Bachelor’s level) in in legal affairs, political sciences, public health, or humanities or related field.
Desirable: Master’s degree in one of the above fields.


Essential: At least 2 years’ demonstrated experience in coordinating activities with partners, stakeholders and donors in the areas public health, health systems or international development.
Desirable: Experience working with international organizations, WHO, or the UN in delivering policy advice and technical support to countries.

Use of Language Skills

Essential: Expert knowledge of English and Intermediate knowledge of Ukrainian.
Desirable: Intermediate knowledge of Russian, German.


  1. This vacancy notice may be used to fill other similar positions at the same grade level.
  2. Only candidates under serious consideration will be contacted.
  3. A written test and/or an asynchronous video assessment may be used as a form of screening.
  4. In the event your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: Some professional certificates may not appear in the WHED and will require individual review.
  5. According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  6. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and E-Manual.
  7. The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States ( are strongly encouraged to apply.
  8. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to
  9. An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter ( into practice.
  10. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
  11. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  12. WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  13. The statutory retirement age for staff appointments is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered. For information on WHO’s operations please visit:
  14. This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
  15. Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at
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