Org. Setting and Reporting
Under the overall direction of the Office of the Secretary General (OSG), the Strategic Planning, Coordination and Partnerships (SPCP) Office coordinates and mainstreams efforts on innovation among the various Bureaus and Offices, including the Regional Offices (ROs), to facilitate the implementation of the recommendations made on innovation during the 40th Session of the Assembly and pursue the deployment of innovation initiatives highlighted during the 41st Session of the Assembly. SPCP enables Bureau innovation focal points to come together in an informal “innovation hub” to increase knowledge-sharing on innovation throughout the Organization, and facilitate, as such, the identification of entry points across Bureaus and ROs to optimally inter-link efforts, so as to accelerate the achievement of ICAO’s Strategic Objectives. The SPCP Office also supports the ICAO Council Small Group on Innovation, the Council Industry Consultative Forum (ICF) Steering Group and provides overall guidance to the Secretariat on innovation.
In addition, the SPCP Office is accountable to coordinate and mainstream high-level, cross-cutting strategies and priorities, which impact all Strategic Objectives of the Organization. In particular, the SPCP Office is responsible for the development and maintenance of the ICAO Business Plan, the Corporate Performance Monitoring and Reporting (CPMR) tool; Results Based Management (RBM); and the development and implementation of strategic frameworks, such as the one on Accountability as well Enterprise Risk Management. In addition, SPCP is accountable for cross organizational policy development of partnerships and engagement with the United Nations (UN), foundations, private sector and other stakeholders to accelerate socio-economic development of States, in support of the Sustainable Development Goals (SDGs). The SPCP Office also manages and coordinates efforts to mainstream gender equality in ICAO and advance equal opportunities for women in the aviation sector globally.
The incumbent will participate in activities related to innovation and aviation, in support of the implementation of the ICAO Secretariat Strategy on Innovation, the attainment of ICAO’s Strategic Objectives and the achievement of the Sustainable Development Goals by 2030.
Under the overall supervision of the SPCP Officer innovation, the selected candidate will support the implementation of the ICAO Secretariat Strategy on Innovation, inter alia:
• Support the preparation of events and meetings, including the liaison with the relevant ICAO Secretariat teams, the tracking and maintenance of registrations, the follow-up on the timely provision of presentations and the enrolment of speakers, when relevant;
• Draft reports and minutes of coordination meetings;
• Assist in the preparation of correspondences, speeches and talking points, and support the preparation of presentations and other material;
• In cooperation with the thematic Bureaus, conduct research on innovations relevant to the aviation sector, identifying relevant stakeholders and that can contribute to the advancement of ICAO’s Strategic Objectives;
• Consolidate existing information to perform a horizon scanning of innovations in aviation and propose technical solutions to make this information accessible to the community;
• Assist the team in the development of innovation tools, such as the ICAO Innovation Portal, as may be required; and
• Perform other tasks as assigned.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks “outside the box.” Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.
At the time of application, candidates are required to have completed or be enrolled in a graduate degree programme (second-level university degree or higher). The programme must be in a field of study related to information technology, engineering, aviation management, economics, or international relations.
Applicants pursuing studies in countries where higher education is not divided into undergraduate and graduate stages, should have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree.
• Proficiency in Microsoft Office including Word, Excel and PowerPoint is required.
• Knowledge of Power BI and Microsoft Power Automate is desirable.
• Knowledge of ICAO and its mandate, the aviation sector or the United Nations system is desirable.
• Fluent reading, writing, and speaking abilities in English.
• A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish).
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Interns are not paid. All costs related to travel, insurance, accommodation, and living expenses must be borne by the intern.
The duration of the internship is between six to twelve months. The intern is expected to work five days a week, on a full-time basis.
Interns shall not be eligible to be engaged in any other form of employment within ICAO during the period of internship and shall not be eligible to apply for or be appointed to any post in the Secretariat or be contracted for any other remunerated employment with ICAO for the six months immediately following the end of their internship.
You may need a work permit to work in Canada as an intern. http://www.cic.gc.ca/english/work/intern.asp
United Nations Considerations
In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.
Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.
ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.