Supply & Facility Manager M/F

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
  • Posted:
    2 months ago
  • Category:
    Management and Strategy
  • Deadline:


Detail of Advert UKR-MPY-09-23-8137

Supply & Facility Manager M/F

Country: Ukraine

Location: Ukraine, Dnipro

Starting date: 01/10/2023

Duration of the mission: 6 months

Closing date for applications: 15/10/2023

Posting reference: UKR-MPY-09-23-8137


1- Since the beginning of the war, HI has set up a two-country program covering Ukraine and Moldova. Aligning itself with the priorities of the Ukraine Flash Appeal and Regional Refugee Response Plan, HI pillars of interventions are the following:
• Health: HI aims to improve access to quality physical rehabilitation and mental health and psychosocial services (MHPSS) for conflict-affected vulnerable population.
• Protection: Given the scale of humanitarian and protection needs, HI intervenes at various levels to ensure that vulnerable conflict-affected populations have access to multi-sectoral services tailored to their needs. In addition, HI aims to foster a disability-inclusive humanitarian response.
• Armed Violence Reduction: Recent and ongoing attacks dangerously exacerbated Explosive Ordnance (EO) contamination in Ukraine. In light of this, HI is conducting a multi-pronged approach to EO Risk Education and Conflict Preparedness and Protection (CPP), adaptable to the evolution of the conflict.
• Basic needs: to respond to the most acute needs for displaced households hosted by the local population or living in collective settings, HI is providing hygiene and non-food item kits, with an approach various modalities of intervention including in-kind and/or cash-based transfers.
• Humanitarian-to-humanitarian logistics (ATLAS Logistique): To facilitate the delivery of humanitarian assistance as close as possible to the most affected populations, HI proposes mutualized storage and transportation services to other humanitarian actors – with a specific focus on “last-mile transportation”.

2- HI Ukraine Program:
Volume: 13M€/year – 155 staff
Partners: Ministries of Health, Social Affairs and Reintegration of the Temporarily Occupied Territories. Local organizations, hospitals, collective centers.
Ukraine’s Program is still young, so the main challenge is to structure the program and increase our capacity to implement activities all over the country with a priority to the East part of Ukraine which is the most affected by the conflict.

3- The security situation in Ukraine remains relatively stable, although there are frequent days and nights of air alerts. However, markets, restaurants and cafes are open and life continues as normal. There is a strict curfew, the hours depend on the region. There have been a few ballistic missile and drone attacks since the beginning of the war on the airport, military and logistical facilities on the outskirts, as well as a few hits on the city centers against administrative and logistical buildings. More recently, the majority of attacks have targeted energy structures, mainly power grid and power plants, which reduces the supply of electricity, water, heating system, and communication networks.

HI has 2 hubs, one in the East (based in Dnipro) and one in the West (based in Lviv) and the coordination is in Kyiv. We have activities in other cities like Lviv, Kharkiv, Poltava). HI staff is accommodated in guesthouses or in a hotel (depending on the location), usually near HI offices, restaurants, cafes, shopping centers within walking distance and near a shelter (the shelter is either in the building or very easy to reach).

Movements between sites can be made by car (Hi drivers) or by train, depending of the region and time.


Primary responsibilities:

Reporting to the Country Logistics Manager, the Supply & Facility Manager ensure the efficient management of logistics resources for the area of intervention under his or her responsibility. He or she is the point person for the Country Logistics Manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions. He or she participates actively in the phased reorganization of HI in the field. He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

In this framework, your main duties are :

– Operational Management
– Deployement of HI’s standards and contribution to its expertise and accountability
– Operational implementation of logistics in three phases : Diagnostic phase – Contextual analysis, Design phase – Resources planning, Launch phase – Procurement planning
– Facilitation the Logistics profession’s development and contribute towards the development of the Logistics profession across the organization
– Emergency Preparedness and Response Responsibilities
– Any other service / task in connection with the programme that may prove necessary.


Education and experience:

– You hold a degree in Logistics or equivalent,
– You have 3 years of experiences in Logistics / procurement management in NGOs and/or complex /large scale programmes in humanitarian emergency response, supply chain management, fleet / transport , stock and asset management,

Skills and abilities:

– You have good communication skills in english,
– You have abilities to analyse complex information quickly and to make informed decisions,
– You have strong interpersonal and intercultural skills.


English : Fluent


The security situation in Dnepropetrovsk remains strong. Markets, restaurants, and cafes are open and life remains normal. From 22:00 to 6:00, there is a strict curfew as in the whole of Ukraine. In the last two months, there have been several ballistic missile attacks on the airport and military and logistics facilities on the periphery, but no impact on the city center. The nearest front line is 130 km away, completely out of reach of artillery or ground attacks. Hi, the staff in Dnepropetrovsk is currently sleeping in each room at the hotel. We opened an office a few minutes from the hotel. Within walking distance are at least 20/30 restaurants and cafes with a variety of quality dining styles, as well as a large public park and shopping center.


In HI, the conditions offered are up to your commitment and adapted to the context of your mission.
– 6 months International contract starting as soon as possible.
– The international contract provides social cover adapted to your situation:
– Unemployment insurance benefits for EU nationals
– Pension scheme adapted to the situation of our employees: If you already have a personal pension scheme HI will contribute at the same level as your monthly contribution with a maximum of 272.53€/month; If you do not have a personal pension scheme, we will open a private pension account with your contribution of 272.53€/month and a contribution of HI of the same amount
– Medical coverage with 50% of employee contribution; Repatriation insurance paid by HI
– Salary from 2 450 € gross/month upon experience
– Perdiem: 559,65 € net/month – paid in the field;
– Hardship: 500 € net/month paid with your salary
– Paid leaves: 25 days per year;
– R&R: 5 days every 8 weeks => + possible transport/package support.
– Position: unaccompanied; Payment for travel costs (air ticket & visa)
– Housing: Collective took in charge by HI
– If you live in your home country: package local

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