The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

In 2003, following the start of foreign military operations in Iraq, DRC became one of the first organizations to provide humanitarian assistance in the country and now operates in 11 governorates, including Anbar, Baghdad, Babel, Diyala, Duhok, Erbil, Karbala, Kirkuk, Najaf, Ninewa and Salah-al-Din.

Reporting to: Support Service Team Leader

Unit/department: Support Service

Location: Balad Office

Authorization level:  According to the IDRA

Overall purpose of the role:

Oversee logistics and purchasing for the Balad office and program sites throughout Saleh Al Dian governorate in close coordination with the Supply chain Specialist, Support Services Manager, Balad program teams, and other departments (finance, etc.)

Responsibilities:

• Responsible for the procurement cycle including receiving & verifying Purchase Requests from program teams, identification of potential suppliers, receiving quotations from suppliers through a Request for Quotations (RFQ) process, completing RFQ reports, organizing signing of Purchase Orders (contracts) with suppliers, and working with the finance team to ensure timely payment to suppliers.
• Prepare and support ITB packages (TOC report, Admin analysis, technical analysis, and contract award)
• In coordination with the Supply Chain Assistant, filing, scanning, and sharing all required documents & procurement/supplier files both in hard copy & on the office DropBox.
• Maintaining an up-to-date procurement tracker
• Carry out complete asset management procedures for DRC, Balad office with maintaining an up-to-date inventory list & proper storage of DRC assets in the storage room or other storage sites.
• Follow-up in a timely manner with Suppliers for all urgent requirements
• Responsible for logistical support to Balad office, sub-offices, and to program teams including maintenance & repair, generator functionality & fueling, when it is needed in the absent of the Admin Assistant
• Responsible for fleet management including day-to-day scheduling of vehicles based on program needs and oversight of drivers, when it is needed in the absent of the supply chain Assistant
• Ensure all processes are completed in accordance with the DRC Operations Handbook, SOPs, donor guidelines, and Iraqi law
• Conduct all duties in accordance with the DRC Code of Conduct and ensure all DRC Suppliers conform with the DRC Code of Ethics
• Provide timely Procurement Reports to the Support Services Manager and Central Supply Chain department as needed
• Identify areas for improved efficiency and compliance of logistics & procurement procedures and proactively share ideas with the Support Services Manager
• In coordination with the Support Services Manager, ensure that all new and existing staff are aware and trained on procurement and logistics procedures. Develop SOPs and trainings as needed.
• Attend meetings as a Supply Chain representative as required and provide input related to your department
• Other duties assigned by the Support Services Manager and/or Area Manager
• This job description is not a definitive task list but has been done to clarify the responsibilities of the employee

Experience and technical competencies: (include years of experience)

• 3 years of experience in International NGOs or humanitarian organizations is a plus
• 2 years of experience in standard procurement procedures (simplified and tendering) is required
• Experience in operating an ERP supply chain system is preferably
• English is mandatory as the candidate needs to work with expats staff
• Fluent in Arabic
• Must be organized, able to multi-task, flexible, and able to work as a team
• Honesty & integrity are a must
• Strong computer skills including advanced Excel skills

Education: (include certificates, licenses etc.)

• University degree an advantage. Degree related to logistics/procurement preferred.

Languages: (indicate fluency level)

• Arabic required. English Mandatory

Key stakeholders: (internal and external)

Internal

• Program staff
• Finance
• Supply Chain Staff

External

• DRC Registered Suppliers
• Prospective Suppliers

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment

WE OFFER

• Contract Length: 12 Months
• Salary Band: H
• Start Date: 01-November-2023
• Comprehensive health insurance for staff, spouses, and up to two children under 18.
• Personal Accident insurance coverage in the event of work-related accidents during working hours.
• Psychosocial support for staff and family members.
• Learning and development opportunities for professional growth.

Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National Staff.

Application process

Interested? Then apply for this position by clicking on the Apply button.

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: [09-October-2023]

Diversity & Inclusion:  DRC Iraq is committed to promoting an inclusive work environment according to our Age, Gender, and Diversity approach (AGD). We aim to have a more diversified leadership structure creating opportunities for qualified women to take on managerial roles. We also continuously work to make our workplace more accessible for persons with specific needs. We offer benefits related to psychosocial support, health insurance, maternity and paternity leave, child sick leave, and lactation breaks. As part of our commitment to promote equity, diversity, and inclusion, we strongly encourage applications from female candidates, persons living with disabilities, as well as representatives of minorities.

Note: Due to the urgency of this position, applications will be reviewed on a rolling basis.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

For further information about the Danish Refugee Council, please consult our website drc.ngo

Apply now