Finance Assistant, GS 5, Fixed Term Appointment, Manila Post no. 21563

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
  • Posted:
    2 months ago
  • Category:
    Budget and Accounting, Finance
  • Deadline:


UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a fair chance

UNICEF has been an active partner of the Government of the Philippines and civil society in realizing the rights of every Filipino child, in line with priorities to achieve the Millennium Development Goals. UNICEF efforts have been focused on the most vulnerable regions identified by the Government of the Philippines Development Plan, particularly in the regions of Visayas and Mindanao. To ensure that interventions are sustainable and scaled up, UNICEF will support primarily local government units (LGUs) as the main instruments of delivering services and building systems. The level of engagement with government institutions considers capacities, economies of scale and sector issues.

It has a field office in Cotabato City, the second largest city in Mindanao, southern Philippines, with some 300,000 population. The city is the regional administrative centre of the Autonomous Region of Muslim Mindanao and over 80 percent of the population is Muslim. Mindanao is both conflict-affected and prone to frequent earthquakes and typhoon storms.

Visit this link for more information on Philippine Country Office:

How can you make a difference?

The Finance Assistant will be responsible for providing a variety of moderately specialized accounting and finance-related tasks in accordance with UNICEF financial rules and regulations, while demonstrating the capacity to research, adapt, and evaluate irregular cases and to recommend improvements to process delivery and design

The Finance Assistant works in close collaboration with the operations, programme, and projects’ staff in the Country Office (CO) and with UN HQs staff to exchange information and ensure consistent service delivery.

Under the guidance and supervision of the Finance Officer, the Finance Assistant will be responsible for:

Cash Management

1. Receives donations, payments, and other remittances from all sources.

2. Receives, controls, and monitors postdated cheques (PDCs).

3. Deposits intact all collections received, including maturing PDCs, within the same or next banking day.

4. Safeguards and keeps late/undeposited collections and PDCs in the office vault, including all accountable forms, e.g., cheques, pre-numbered provisional receipts, etc.

Bank Reconciliation

1. Reviews the bank transactions of the main house bank vis-à-vis VISION entries.

2. Liaises with the bank to account for any unidentified transactions and/or discrepancies in the payments.

3. Parks adjusting entry to reflect the accurate balances in the GL bank accounts.

4. Prepares and submits the documents required to initiate the preparation of the monthly bank reconciliation.

Payment Processing, Review, and Analysis

1. Monitors house bank GL daily for payments for manual processing.

2. Acts on payments to be processed through the main house bank.

3. Validates payment transactions in VISION against supporting documents for any inconsistencies or discrepancies.

Bank Records Update

1. Ensures that records with the bank are up to date at any point in time.

2. Ensures that the bank forms are properly filled, and the required information provided is complete.

3. Provides guidance to authorized signatories on the completion of the bank forms and secures from them the required supporting documents, e.g., valid IDs, etc.

Financial Records Management

1. Maintains hard and electronic files.

2. Updates data base system on files management.

3. Retains and disposes financial records in accordance with UNICEF’s retention policy on financial documents.

General Bank-Related Assistance

1. Liaises with the local banks to obtain day-to-day information on changes in procedures and regulations and matters pertaining to the maintenance of the house banks.

2. Initiates correspondences to verify data, respond to queries, and obtain additional information on accounts and financial transactions, as required.

3. Performs other duties as required.

To qualify as an advocate for every child you will have…

  • Completion of secondary education is required. Professional and/or university courses in finance, accounting, business administration or other relevant academic discipline are highly desirable. A university degree is most preferred.
  • Minimum of 5 years of relevant experience in finance and accounting work, which includes cash handling and responsible administrative work.
  • Hands-on experience in SAP financial modules preferred.
  • Hands-on experience in office software packages and web-based management systems highly desirable
  • Experience in the UN system agency or organization is preferred.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.


UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This job has expired.