Procurement Assistant

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    TEMPORARY
  • Posted:
    6 months ago
  • Category:
    Procurement, Supply and Logistics
  • Deadline:
    07/11/2023

JOB DESCRIPTION

OBJECTIVES OF THE PROGRAMME

 

The Strategic Objective is to provide efficient and effective support to WHO Core functions at country level with a particular focus on the Organization’s directing and coordinating role for international health. The objective of the programme is to manage financial, human, and administrative resources in an efficient, effective, results-oriented and transparent manner for carrying out its mission of promoting health, keeping the world safe and serving the vulnerable.

 

 

 

 

DESCRIPTION OF DUTIES

 

Under the direct supervision of Administrative Officer (AO) and overall guidance by WHO Representative to Myanmar (WR), the incumbent will perform:

 

  • Support in the process for procurement requests for goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds. 
  • Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. 
  • Arrange for the meetings of the Country Contract Review Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be  presented. 
  • Maintain and update the suppliers’ database including completion of the supplier evaluation forms for all suppliers contracted by WHO office. 
  • Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. 
  • Assist in issuing Requests for Proposals (RFPs)for procurement of services and Request for Quotations (RFQs), maintain a monitoring system for receipt of proposals of RFPs/RFQs/ITBs, etc. 
  • Preparation of bidding documents, comparative statement, minutes/notes for records, justifications on selection of suppliers, adjudication reports and other documentation related to procurement of goods and services. 
  • Maintaining records/documents of goods procurement and filing system, scanning, uploading in GSM. 
  • Perform other duties related to area of work and replace colleagues as required. 

 

 

 

REQUIRED QUALIFICATIONS

 

 

 

 

Education

 

Essential: Completion of secondary school education

 

Desirable: University degree is an asset

 

 

 

 

Experience

 

Essential: At least three (3) years general and administrative work experience

 

Desirable: Experience working in United Nations or an International Organization. Experience in the areas of procurement of supplies and equipment is an asset.

 

 

 

 

  • Skills 
  • Thorough knowledge of modern office procedures and practices. 
  • The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO. 
  • Good knowledge of supplies and procurement. 
  • Ability to draft standard correspondence. 
  • Ability to handle work in a timely and accurate manner with tact and discretion as required. 
  • Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the job training and/or self-training. 

 

 

 

WHO Competencies

 

  • Teamwork 
  • Respecting and promoting individual and cultural differences 
  • Communication 
  • Producing results 
  • Ensuring the effective use of resources 

 

 

 

Use of Language Skills

 

Essential: Expert knowledge of English.

 

 

 

REMUNERATION

 

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 13,960 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

 

 

 

 

ADDITIONAL INFORMATION

 

  • This vacancy notice may be used to fill other similar positions at the same grade level 
  • Only candidates under serious consideration will be contacted. 
  • A written test and/or an asynchronous video assessment may be used as a form of screening. 
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. 
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. 
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. 
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. 
  • The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States ( 
  • https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply. 
  • Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to 
  • reasonableaccommodation@who.int 
  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice. 
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. 
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. 
  • For information on WHO’s operations please visit: http://www.who.int. 
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully. 
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered. 
  • Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station. 
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This job has expired.