Field Associate

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
  • Posted:
    6 months ago
  • Category:
    Evaluation, Project Management
  • Deadline:



Standard Job Description

Field Associate Organizational Setting and Work Relationships The Field Associate is normally supervised by the (Senior) Field Officer or Head of Office and performs a variety of functions related to Field activities within the office. The supervisor defines general work objectives and provides necessary advice and guidance. The Field Associate may supervise some General Service support staff. The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information, to establish understanding of respective needs; to ensure provision of services and resolution of problems and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on subject matters which may be of importance to the Organization. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Monitor the situation in the AoR, collect data and other information relevant to UNHCR and report to the supervisor accordingly. – Monitor the implementation of UNHCR programme including the delivery of all assistance items and monitoring of infrastructure. – Undertake regular visits to various sites in order to assess needs of persons of concern, with particular attention to vulnerable groups. – Keep regular contacts with local authorities and implementing partners as requested by supervisor. – Act as interpreter when required. – Contribute to the preparation of status and progress reports by providing info, preparing tables, etc. – Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions. – Inform and act on the reports received on persons of concern within the refugee community or from the local authorities. – In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR. – Negotiate with local authority counterparts, partners and populations of concern. – Represent UNHCR in physical monitoring of projects. – Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Business Administration Law Political Science (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Completion of UNHCR learning programmes or specific training relevant to functions of the position. UNHCR field experience. Functional Skills *IT-Computer Literacy CO-Drafting and Documentation CL-Multi-stakeholder Communications with Partners, Government & Community PG-Programme Management (programme cycles and reporting standards) (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The desired candidate should have solid operational experience in humanitarian/social issues, excellent coordination and inter-agency skills. The candidate should be familiar with the context of UNHCR’s operations in Subcarpathia, especially in working with government authorities and other organizations.

The ideal candidate should be results-oriented, able to plan their activities effectively, possess problem-solving skills and be willing to travel frequently within the Subcarpathian region.

The candidate should be fluent in Polish and English (at least B2 level).

This position is open to applications from internal and external candidates, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.

External Candidates must meet the essential minimum requirements of the position and must have either Polish citizenship or the legal status necessary to work in Poland.

Your application will NOT be considered if;

– The application form in Workday is not duly filled.

– The residence/work permit not submitted (for non-Polish candidates).

UNHCR’s workforce consists of many diverse nationalities, cultures, languages and opinions. We seek to sustain and strengthen this diversity and to ensure equal opportunities, as well as an inclusive working environment, for our entire workforce. Joining us means living, sharing and promoting these core values of inclusion, diversity and gender equality.
Applications are encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

UNHCR reserves the right to retain applications and consider external candidates applying to this post for other similar positions with UNHCR at the same grade or lower level and with similar job descriptions, experience, and educational requirements for the appointment of a shorter duration (Temporary Appointment).

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

A competitive compensation and benefits package is offered. The monthly net salary is between PLN 8,879 and PLN 10,842 depending on relevant experience, dependency status and language proficiency. For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations.

UNHCR also offers comprehensive medical insurance and pension plans.

Required languages (expected Overall ability is at least B2 level):





Desired languages



Operational context

Occupational Safety and Health Considerations:

Nature of Position

Poland’s eastern borders with Belarus, the Russian Federation and Ukraine serve as the European Union’s external boundaries. The country currently hosts over 1 million refugees from Ukraine, in addition to a smaller number of asylum seekers and refugees from different countries.

UNHCR has been in Poland for 30 years (since 1992), working with national authorities on refugee-related matters. With the Ukraine emergency, UNHCR has substantially scaled up its presence and operations. It currently has a Country Office and Frontex Liaison Office in Warsaw, three Field Offices in Warsaw, Lublin and Rzeszow, and a Sub-Office in Krakow, with a workforce of nearly 140 national and international staff.

The overarching principles guiding UNHCR’s strategy in Poland include: i) localization and centrality of protection, ii) strengthening national systems, avoiding duplication and rationalizing the Refugee Coordination Model (RCM) so that it serves the purpose efficiently and iii) capitalizing on the Global Compact for Refugees (GCR) paradigms to advance the rights of refugees and stateless persons in Poland.

As the UN-mandated agency to provide international protection to refugees, UNHCR leads the refugee coordination structure in support of the Government-led response, with the aim to complement, support and strengthen the national response to the refugee crisis, along with ensuring no duplication of interventions and complementarity of action.

The incumbent of this position will work in UNHCR’s Field Office in Rzeszow, Poland. The ability to be physically present in the office on a daily is required, as well as go on missions within Poland as needed. The incumbent will work as part of the larger team in Rzeszow, ensuring communities are consulted and involved in the decisions that affect their lives in line with UNHCR’s Age, Gender and Diversity approach.

The Field Associate in the Podkarpackie region will support the office in the implementation of key sectoral strategies and policies related particularly to coordination of core relief items (CRIs) distribution, shelter and accommodation, cash-based interventions, infrastructural update and rehabilitation, provision of other kind of material support to communities, NGOs, local government entities, among others. Field Associate supports the monitoring of the situation of refugees, assessing basic needs with a focus on vulnerable groups. The position also involves maintaining an updated database of reception and accommodation points.

This position emphasizes building and strengthening relationships with humanitarian actors and working closely with them to address identified needs. This includes liaising with local authorities, UN agencies, NGOs and local associations through regular communication and participation in local coordination meetings. Another important role is to facilitate communication and cooperation between shelter managers. The Field Associate supports the protection team, and may also act as Security focal point.

Living and Working Conditions

Additional Qualifications




Business Administration – Other, Law – Other, Political Science – Other

Work Experience


Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration

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Additional Information

Functional clearance

This position doesn’t require a functional clearance

This job has expired.