Project Assistant

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    CONTRACTOR
  • Posted:
    6 months ago
  • Category:
    Project Management
  • Deadline:
    23/10/2023

JOB DESCRIPTION

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The ongoing crisis in Myanmar is a complex mix of political and economic crises that is exacerbating, and escalating humanitarian and human development needs and has already placed basic needs of the people at risk. After a decade of strong economic growth, the recent political setbacks coupled with the impact of the global COVID-19 pandemic, threaten Myanmar’s chances of achieving the Sustainable Development Goals (SDGs). A recent UNDP report (April 2021) warns that up to 25 million people (48.2% of the population) may end up below the poverty line by early 2022. These estimates were further confirmed in UNDP’s latest survey that shows that urban poverty will triple, and rural poverty increase by a third. Furthermore, after a period of relative peace, contested ethnic areas— in particular Chin, Kayah, Kachin and Shan states and Sagaing region—have witnessed a resumption in armed conflict. The formal peace process is considered stalled, and 295,000 people have been displaced by insecurity since February 2021, adding to the 370,000 people already displaced by conflict before 2021 (UNOCHA Myanmar Humanitarian Snapshot, December 2021). The consequences of these trends are catastrophic.

While meeting critical and immediate humanitarian needs where they appear is vital, these actions must be underpinned by simultaneous efforts to address rapidly growing multi-dimensional vulnerabilities, enhance resilience to shocks, protect development gains and invest in local capacities of civil society as an important agent of change in sustainable development. Furthermore, urgent efforts are needed to protect basic human rights like education, health, work, housing and food, to address exclusion, intergenerational poverty that will further exacerbate the crises. In response to the current context and challenges UNDP has launched a number of initiatives under the “Community First Programme” that aims to enhance resilience of vulnerable communities by working directly at the community level.

Rakhine is the second poorest of Myanmar’s states and regions, with a poverty headcount of 41.6% compared to 24.8% nationally. Rakhine has an ethnically diverse and mostly rural (84%) population of 3.2 million, which comprises Rakhine, Rohingyas, other Muslims, as well as other minority groups. The State faces protracted challenges rooted in geographical remoteness, historical tensions and mistrust between communities, extreme poverty, conflict, and under development.

The project ‘Responding to underdevelopment, protracted displacement, poverty and disaster and climate risks in Rakhine through a Humanitarian-Development-Peace nexus approach” (Rakhine Triple Nexus) is designed around a ‘triple nexus’ approach of that looks at the three key dimensions of the United Nations pillars (Humanitarian – Development – Peace). The project will support the inclusive development of Rakhine State and aims to empower the most vulnerable communities (including displaced people and minorities) to move from crisis to recovery and then to sustainable resilience through a range of activities that build on UNDP’s long-term presence, experience and lessons learned from previous UNDP work programmes in Rakhine, and other parts of Myanmar. The project will focus on areas where building resilience is considered more effective than humanitarian assistance alone, or where UNDP programmes can reach, complement or enable the release of humanitarian assistance for other priority areas.

Under the overall direction of the Head of Office and direct supervision from the Senior Field Officer, the Nexus Facilitator will contribute to ensuring effective delivery of the Triple Nexus Project in Rakhine State by providing support to coordination and implementation of all components and to office management, including administrative, logistical, transport, and local procurement consistent with UNDP rules and regulations. The Nexus Coordinator is based in Sittwe with travel, as necessary, to other locations.

Institutional Arrangement

The incumbent will work under the overall direction from the Head of Office and direct supervision from the Senior Field Officer. He/She will be based in Sittwe with travel, as necessary, to other locations.

Duties and Responsibilities
  1. Provide support to managing the administrative, logistical, transport, local procurement, and cleaning tasks of the office.
  2. Coordinate with various operations units in the UNDP Country Office in Yangon in completing the tasks, including working with the ICT unit to ensure access to the internet.
  3. Participate in planning and implementing project activities, including field visits, assessment exercises, and coordinate all components and communicate their results.
  4. Provide inputs to producing communications/public awareness materials, which will be shared with the UNDP Country/Regional Office.
  5. Support the organization of youth-related activities.
  6. Assist in developing the monitoring and evaluation plan of the project, including gathering of baseline data, indicators selection, targets setting, reporting, and developing performance monitoring plans.
  7. Provide support to coordination of data collection, and perform quality checks on data, including data cleaning and verification of data.
  8. Perform other duties as required by the supervisor
Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Ethics 

UN policy knowledge – ethics

  • Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Administration and Operations 

Vehicle management

  • Knowledge of policy and procedures on fleet management

Administration and Operations 

Events management (including retreats, trainings and meetings)

  • Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Digital and Innovation

Data collection

  • Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data)
Business Management 
Monitoring
  • Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Information Management and Technology
Network, communication, and infrastructure management
  • Ability to develop/integrate/operate/manage IT network, communications, Cloud or on-premise infrastructure, and new technologies.
External Relations and Advocacy
Public relations
  • Ability to build and maintain an overall positive public image for the organization, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public
Required Skills and Experience
Min. Education requirements
  • Secondary Education is required. Bachelor’s degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
Min. years of relevant work experience 
  • 5 years of progressively responsible administrative or programme experience with secondary education or 2 years with a bachelor’s degree is required.
  • Experience working with UN agencies or INGOs in Rakhine is desirable

Required  skills 

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc)

Desired skills in addition to the competencies covered in the Competencies section

  • Advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
  • Respect for diversity: Demonstrate respect to people with different backgrounds, including ethnicity, religion, social status, gender, age, etc.

Required Language(s) 

  • Fluency in English and Myanmar languages is required. Fluency in Rakhine or Rohingya language is desirable.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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